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How to write a nurse incident report.

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Young Asian-American female nurse wearing mask, white lab coat, and stethoscope taking notes on a clipboard in the middle of a hallway.

If you dread writing incident reports, you might take comfort in knowing that you’re not alone. Stressing over getting the report done or about what to include are common concerns for nurses — not to mention worrying about whether filing the report reflects badly on your performance. Mistakes happen all the time, and healthcare facilities are not immune. According to a 2016 study conducted by Johns Hopkins , medical errors have become the third-leading cause of death in the U.S. and threaten the safety and well-being of patients. As time-consuming as incident reports may be, their role in patient care cannot be ignored.

What Is an Incident Report?

An incident report is an electronic or paper document that provides a detailed, written account of the chain of events leading up to and following an unforeseen circumstance in a healthcare setting. The incident doesn’t have to have caused harm to a patient, employee, or visitor, but it’s classified as an “incident” because it threatens patient safety.

To ensure the details are as accurate as possible, incident reports should be completed within 24 hours by whomever witnessed the incident. If the incident wasn’t observed (e.g., a patient slipped, fell, and got up on his own), then the first person who was notified should submit it. For the most part, these incident reports are completed by nurses or other licensed personnel and are used for risk management, quality assurance, educational, and legal purposes .

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What’s the Purpose of an Incident Report?

Incident reports are used to communicate important safety information to hospital administrators and keep them updated on aspects of patient care for the following purposes:

  • Risk management . Incident report data is used to identify and eliminate potential risks necessary to prevent future mistakes. For example, if an incident report review finds that most medical errors occur during shift changes, risk management teams may suggest that nursing staff develop standardized turnover protocols to avoid future errors.
  • Quality assurance. Quality assurance is all about patient safety, customer satisfaction, and improving healthcare quality. Quality control groups comb through incident reports to look for indicators that suggest a patient received high-quality, patient-centered care at a reasonable price.
  • Educational tools. Incident reports make great training tools because everyone has an innate ability to learn from their mistakes — or the mistakes of others. Healthcare teams often use resolved incident reports as educational tools to prevent similar occurrences.

Be aware that because incident reports could potentially be used for legal purposes, providing incomplete, inaccurate, or false documentation in an incident report can harm patients and jeopardize the defense of any case — including your own.

What Classifies as an ‘Incident’ That Would Prompt a Report?

In most circumstances, nurses are required to complete an incident report whenever they witness a reportable event or are notified that one has occurred. What constitutes a reportable event may vary by organization and practice setting, but the New York State Department of Health has identified some of the most common types:

  • Examples: adverse reactions, equipment failure or misuse, medication errors
  • Examples: assaults, burns, falls, needle sticks
  • Examples: complaints, elopement (i.e., the patient leaves without authorization), treatment refusal
  • Example: potential for an error existed but was corrected before it occurred

Consider the following examples as situations in which an incident report should be filed:

  • You’re working as a nurse on an acute inpatient psych unit when one of the patients begins to act violently and attacks a staff member or another patient.
  • You’re ambulating a patient in the hallway and securely holding onto their gait belt when the patient abruptly falls to their knees before you had a chance to react.
  • You’re interviewing a clinic patient who passes out and falls from the examination table onto the floor without warning. Upon awakening, the patient appears to be fine but passes out again a few minutes later. Emergency medical services are called to respond.

What Information Do You Put in an Incident Report?

According to RegisteredNursing.org , the information in an incident report should always include the who, what, when, where, and how, and — at the very least — the following pertinent information:

  • Date, time, and facility location
  • Where the incident occurred
  • Incident type
  • Name of the person(s) affected by the incident
  • Witnesses or names and titles of other involved persons
  • Detailed description of the event with events listed chronologically
  • Witnesses or injured party statements
  • Injuries sustained by the person(s) as a result of the incident or the outcome
  • Actions taken immediately after the incident occurred
  • Treatments administered
  • Contributing factors
  • Name(s) of who was notified (i.e., doctor, supervisor)
  • Recommendations for change to prevent future incidents

Incident reports come in several formats. Typical incident report form examples include clinical events and employee - related work injuries .

6 Tips for Writing an Effective Incident Report

Now that we know how important these incident reports are, here are six tips to consider to make sure you write a detailed and effective report, as outlined by healthcare regulation and compliance company HCPro .

Tip #1: Make sure it is clear, concise, and accurate.

Tip #2: use proper grammar, punctuation, and spelling., tip #3: state facts objectively and avoid making assumptions or casting blame..

For example:

  • Write this: “The patient, who typically uses a cane, was walking down the hall when he slipped on the wet floor. The patient was not using his cane at the time of the fall.”
  • Not this: “The patient was walking too fast down the hall and slipped. He should have been using his cane.”

Tip #4: Provide a chronological sequence of events.

  • 12:05, Rob from Environmental Services finished mopping the floor. A “Caution: Slippery When Wet” sign was displayed.
  • 12:15, Simon fell on the floor.
  • 12:15, Nurses were called.
  • 12:16, Charge nurse Mary arrived first and assessed the patient.

Tip #5: Include direct quotations made by witnesses or the injured party, if applicable.

Provide full names of these witnesses in case they are needed later.

Tip #6: Start the writing process early or take notes shortly after to remember key details.

Evernote is recognized as one of the best note-taking apps for healthcare providers. Microsoft One N ote , Notability , and Simplenote are good options, as well.

Organizational and practice setting requirements may vary. Regardless of your nursing background, or whether you’re working at a hospital, clinic, or other healthcare center, it’s your responsibility to follow the incident reporting guidelines established by your facility.

Image courtesy of iStock.com/ Shuttermon

Last updated on Dec 19, 2023 .

Originally published on Nov 30, 2018 .

The views expressed in this article are those of the author and do not necessarily reflect those of Berxi™ or Berkshire Hathaway Specialty Insurance Company. This article (subject to change without notice) is for informational purposes only, and does not constitute professional advice. Click here to read our full disclaimer

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Why Incident Reports Are So Important for Nurses

“To err is human, to cover up is unforgivable, and to fail to learn is inexcusable,” states Professor Liam Donaldson, World Health Organization (WHO) Envoy for Patient Safety.

Two words: Incident Reports. Ask any nurse about them and you will probably not get a happy response. Groans about the time they take, uncertainty about what to include, and worries about being punished. Maybe even a little desire to skip it.

It’s time to rethink how you feel about incident reports. Stop seeing them as a time-sucking enemy. Start seeing them as a way to a better workplace…and your protection.

What exactly is an incident report?

The definition is simple: An incident report in nursing is a report which details an event where a person is injured, or property is damaged, threatening patient, visitor, or staff safety. Although this seems straightforward, an “event” isn’t always obvious.

There are three types of incident reports:

Sentinel Event: Any unanticipated event in a healthcare setting that results in death, or serious physical or psychological injury to a patient, staff member, or visitor. If the event involves a patient, it is not related to the natural course of the patient’s condition.

These are the events that are clear-cut: A fatal medication error; a nurse is attacked and beaten by a patient; an infant is abducted from the nursery.

Minor Event: An inaccurate name for this type of incident report, this is any unplanned event that results in an injury or property damage, no matter how insignificant it seems.

Examples: A patient trips on their IV pole; a nurse cuts their finger while opening a vial; a wheel on the medication cart is broken.

Near-Miss: Unplanned events where no one was injured or property was damaged, but with a different action, position, or time, they could have been.

Examples: The nurse realizes they are about administer the wrong medication; a housekeeper mops up a spill and forgets to place a caution sign; a smeared label on a specimen is difficult to read.

Why are incident reports important?

Although incident reports can take time in your already busy shift, they serve some important purposes:

  • They protect YOU. Every nurse makes mistakes . When it happens, a well-documented incident report can actually save your nursing license and career. (Read Protecting Your Nursing License: Learn Why Nurses Lose Their Licenses and What to Do About It ) If you are ever named in a lawsuit, the first question a lawyer will ask is, “Did you complete an incident report?” Keep this in mind the next time you want to complain about the hassle of filling out that form.
  • They protect your organization. If a patient or their family decides to file a lawsuit against the organization (which can also include you), it will be essential for the organization to show that policies were followed, an incident report was filed, and appropriate departments or people were notified.
  • They result in better patient care and an improved work environment. It might not seem like your simple incident report will have much impact, but it does. The only way changes can happen is if safety and operations managers recognize the need to make things safer for everyone.
  • They create a “reporting culture” that encourages staff to participate. One of the Joint Commission’s efforts is to get accredited members to educate all employees on how to report unsafe practices and conditions. Other industries, such as aerospace, have implemented “good catch” programs to remove the fear of reprisal when reporting hazards, especially near-misses (no-harm) events.
  • They make restitution easier. Suppose a visitor’s coat is stolen or someone breaks into your locker and takes your wallet. Hospitals and organizations have incidents—large and small—every day. Without an incident report, it’s impossible for administration to be fair and accurate in providing compensation for injury, loss, or damage.

What is included in a perfect incident report?

Workplaces have either designated software or a specific form to complete an incident report. These make it easy to include the necessary components of the report. Your documentation will provide every detail, written in a professional and objective style.

Here is the “Baker’s Dozen” of elements in a perfect incident report:

Administrative Information

  • Your name and title
  • Date and time of the incident
  • Exact location of the incident

Incident Information

  • Details of the events leading up to the accident
  • Description of the incident, in chronological order
  • Description of all injuries and/or damage

Witness Information

  • Current observations about the incident area
  • Witness full names and contact information
  • Witness statements

Actions and Recommendations

  • Actions that you took to give aid
  • Actions that you took to prevent further injury/damage
  • Recommendations to prevent another event

Final Section

  • Documentation finalization and sign-off

What else should you know about writing an incident report?

The incident report itself is very straightforward. However, it can be challenging to provide the necessary details in an objective manner; it’s tempting to make assumptions or place blame, especially away from ourselves.

Here are some tips from legal professionals. (Read Professional Liability Insurance for Nurses: Why EVERY Nurse Must Have It )

  • An incident report should be filed for ANY unexpected event. Period. Years can pass between the time of the event and when a lawsuit is filed. You will never remember all the details, so recording them in real time—and separate from the medical record—can make all the difference in the outcome.
  • Remember that the patient’s medical record does NOT include mention of the incident report. The report belongs to risk management or administration. If it becomes part of the medical record, the patient’s lawyers can argue that it be turned over to them.
  • Stick to the facts. Do NOT speculate about who or what might have caused the event. Simply state what happened in clear and concise terms. For example, write “Patient who usually uses a walker slipped and fell going to the bathroom. Patient was not using their walker at the time of the fall.” Do NOT write, “Patient slipped and fell going to the bathroom. They should have been using their walker.”
  • Present the facts in chronological order. Make notes of exact times and what happened. Start at the time you arrive on the scene or discover the event. Example: “0920: Entered patient’s room to administer medication. 0921: Verified patient’s identity. 0922: Discovered medication was not the same dose as prescribed. Did not administer. 0924: Notified pharmacy of the discrepancy.”
  • Include photos and videos. If your organization allows, taking photos, audio, and/or videos can provide valuable supplemental information. Technology makes it possible to document events in real time, with greater accuracy, allowing for proper investigation and resolution of unplanned incidents.
  • Avoid judgment. Never include your opinion about how the incident occurred. Do NOT blame the physician who wrote the wrong order, the nursing assistant to didn’t raise the bedrail, or the housekeeper who left their cart in the middle of the hall. These can have serious implications for those mentioned in the document, as well as yourself.
  • Use quotation marks for anything that the patient or a witness states. Quotation marks indicate details from another person’s perspective, in their exact words. Do NOT document “Patient stated they were wrong to get out of bed without help.” Instead, write, “Patient stated, ‘I was wrong to get out of bed without help.'” The difference is enormous, because it goes from subjective to objective.
  • Include your own actions. Don’t forget to document the actions you took. Did you provide emergency care? Call the Rapid Response Team? Notify the family? Clean up the mess? Label defective equipment and place it out of the way? Show how you responded in a professional and thorough manner.

Incident reports are part of nursing, too

You probably didn’t learn much about incident reports in nursing school. They are a normal part of a nursing career and are not likely to go away. When filed promptly and completely, they are the best way to protect yourself from malpractice and other legal action.

When you accurately document an unplanned situation, you should have nothing to worry about. No matter how trivial the event seems, filing incident reports is part of every nurse’s job description.

Suzanne Ball

About the Author

Winona Suzanne Ball

Nursing Adviser, RN | MHS, Governors State University, IL Full member of the American Nurses Association. Learn more

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Incident Reporting in Healthcare: A Complete Guide (2024)

Abishek goda.

  • May 13, 2021

types of incident report in hospital

An incident is an unexpected event that affects patient or staff safety. The typical healthcare incidents are related to physical injuries, medical errors, equipment failure, administration, patient care, or others. In short, anything that endangers a patient’s or staff’s safety is called an incident in the medical system.

The process of collecting incident data and presenting it properly to action is known as ‘Incident Reporting in Healthcare.’ With incident reporting, an emerging problem is highlighted in a non-blaming way to root out the cause of the error or the contributing factors.

Designated staff with authority to file a report, or staff who has witnessed an incident firsthand, usually file the incident report in the hospital. Usually, nurses or other hospital staff file the report within 24 to 48 hours after the incident occurred. The outcomes improve by recording incidents while the memories of the event are still fresh.

When To Write an Incident Report in Hospital?

When an event results in an injury to a person or damage to property, incident reporting becomes a must. Unfortunately, for every medical error, almost 100 errors remain unreported. There are many reasons for unreported medical incidents, but not knowing when to report is one of the most common ones. 

Unfortunately, many patients and hospital employees do not have a clear idea about which incidents to report. Knowing when to report in hospitals can boost safety standards to a great extent.

Let’s consider these situations:

✅ A nurse is helping a patient walk from his bed to the bathroom. However, he stubs the big toe on his left foot on the IV pole that he is dragging.

✅While injecting the accident patient’s IV with pain medication, the nurse misread the label and administered a heavier dosage than prescribed, which increased the patient’s blood pressure level. 

In these situations, it is necessary to fill in the incident reports in hospitals. Simply because an unexpected event occurred and led to harm, it doesn’t matter how severe or minor the incident is. It is essential to report all incidents.

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The Purpose of Incident Reports in Hospitals

Incident reports provide valuable information to hospital administration facilities. They capture data required to highlight necessary measures to improve the overall safety and quality of the hospital. An accurate incident report serves multiple purposes.

1. Root Cause Identification

All incidents have a cause. Mishaps are pretty uncommon in hospital settings, and most incidents can be root caused by a potential reason. Correcting the root causes can easily avoid future incidents of that type. In this sense, root cause analysis of an incident is an essential investigation step for all hospitals to ensure their staff and patients are safe under most conditions.

2. Policy and Process Improvements

Some incidents are part of a larger pattern that can only be identified by looking at them together – let’s say, for example, through a Swiss cheese analysis model. Such assessments usually identify more significant issues that aren’t immediately apparent from individual incident reports or investigations. These assessments feed into clinical risk management as well as help guide the hospital administrators to tweak their policy or process guidelines to help staff adhere to a safer care routine. 

For example , let’s take a pattern of incidents. Each has a root cause individually to what looks like a handover issue – but at different stages or different type of facilities. It would be possible to tweak each of these handover processes individually to fix that specific issue. However, it may be more productive to improve the overall handover process by taking all the incidents as a whole and tweak to address them together.

3. Clinical Risk Management

All hospitals have and use their enterprise risk management processes. Clinical risk management, a subset of healthcare risk management, uses incident reports as essential data points. Risk management aims to ensure the hospital administrators know their institution’s performance and identify addressable issues that increase their exposure. And the ability to assess clinical risks ensures the hospitals can stay ahead in their business and provide high-quality care and a safe workplace for all staff.

4. Continuous Quality Improvement (CQI)

All hospitals have continuous improvement plans that help them stay updated with all the latest developments in patient safety and quality by assessing, evaluating, and improving their processes and methods over time. Having incident reports duly filled and followed up to closure helps the CQI process to identify potential areas of improvement and help the organization achieve a more successful CQI cycle that takes them forward.

5. Better Training and Continuous Learning

Incident data are essential sources of knowledge and on-the-job training material. Incident investigation is a rich source of information that will help new staff understand why the hospital has a specific process that may differ from their previous workplaces. Similarly, having a robust incident management system helps implement a good continuous learning program for the staff that helps them learn the most important details they need to be efficient in their day-to-day work.

Types of Incident Reports in Healthcare & Hospitals

In healthcare, an incident is an unfavorable event that can take various forms depending on specific circumstances. Broadly, there are four types of incidents and incident reports in hospitals:

  • Clinical Incidents
  • Near Miss Incidents
  • Non-Clinical Incidents
  • Workplace Incidents

Understanding these distinct incident types is essential for healthcare professionals and organizations to ensure patient safety and quality care.

  • Clinical Incidents: A clinical incident is an unpleasant and unplanned event that causes or can cause physical harm to a patient. These incidents are harmful in nature; they can severely harm a person or damage the property.
  • Near Miss Incidents: Sometimes an error/unsafe condition is caught before it reaches the patient. Such incidents are called “near-miss” incidents. However, the problem might have diffused before the severe harm, but it is still essential to report near-miss incidents. Nearly 50 near-miss incidents occur for each injury reported.
  • Non Clinical Incidents: Non-clinical incidents include events, incidents, and near-misses related to a failure or breach of EH&S, regardless of who is injured or involved.

Workplace Incidents: A work accident, occupational incident, or accident at work is a discrete occurrence that can lead to physical or mental occupational injury. The workplace incidents are related to mental as well as physical hurts. According to the BLS’s Workplace Injuries and Illness News , nursing assistant jobs have the highest incidence rates.

Examples of Incidents in Healthcare & Hospitals

  • Nurse administered the wrong medication to the patient.
  • Unintended retention of a foreign object in a patient after a surgery.
  • Blood transfusion reaction.

Near-miss incidents in hospitals:

A nurse notices the bedrail is not up when the patient is asleep and fixes it. 

A checklist call caught an incorrect medicine dispensation before administration.

A patient attempts to leave the facility before discharge, but the security guard stopped him and brought him back to the ward.

Non-clinical incidents in nursing homes:

Misplaced documentation or documents were interchanged between patient files. 

A security mishap at a facility.

Workplace incidents in hospitals:

Patient or next-of-kin abuses a care provider – verbally or physically – leading to unsafe work conditions. 

A healthcare provider suffered a needle prick while disposing of a used needle.

Examples of Incident Reports in Healthcare & Hospitals

Example of m edication error incident report.

  • Date : [Date]
  • Time : [Time]
  • Location : [Ward/Room Number]
  • Patient Name : [Patient’s Full Name]
  • Medical Record Number : [Patient’s MRN]
  • Description of Incident : A medication error occurred when [Nurse’s Name] administered [Medication Name] to the patient. The prescribed dose was [Prescribed Dosage], but the patient received [Administered Dosage]. The incident was discovered at [Time] when the patient experienced [Describe Any Adverse Reactions or Symptoms].
  • [Nurse’s Name] immediately informed the charge nurse and physician.
  • [Describe Any Interventions or Treatments Given].
  • Incident reported to pharmacy for review and documentation.
  • Family informed of the error.
  • Root cause analysis to be conducted to prevent future occurrences.

Try QUASR For Free – A Digitalized Incident Reporting System For Hospitals  →

Patient fall incident report example

  • Description of Incident : Patient [Patient’s Name] fell in their room while attempting to get out of bed. The incident occurred at approximately [Time]. The patient sustained [Describe Any Injuries].
  • [Nurse’s Name] responded immediately, assessed the patient, and called for assistance.
  • Patient transferred to [Location] for further evaluation and treatment.
  • Physician notified.
  • Fall risk assessment to be conducted, and appropriate interventions to prevent future falls to be implemented.

Get Free QUASR Demo – A Digitalized Incident Reporting Software For Healthcare  →

Who Prepares Incident Reports in Hospitals?

At QUASR , we believe all staff (and patients, too) should be able to report incidents or potential incidents they have witnessed. But in practice, it is a bit different. Some hospitals have designated persons who are authorized to file the reports. In some other hospitals, the staff usually updates their supervisor about an incident, then can file the report. 

QUASR clients, usually, have configured to give access to all their staff so that they can initiate an incident report enabling them to stay aware of all the issues that occur – however minor or inappropriate it may be. Allowing all staff to report requires a training effort from the quality and safety teams to ensure all the employees understand what and when to file an incident report

examples of incident reports in healthcare

Critical Components of Incident Report in Healthcare

One comprehensive incident report should answer all the basic questions — who, what, where, when, and how. Most hospitals follow a preset reporting format based on their organizational needs. However, an incident report must cover the following aspects:

1. General Information

The well-informed incident report needs basic information such as the date and time of the incident. Additionally, for future analysis, your report must include general information.

2. Location of the Incident

Specifically, mention the location of the incident and the particular area within the property—for example, patient X fell in Ward no. 2 near the washroom. With the location specifications, administration staff can better investigate the reason behind the incident and fix it.

3. Concise yet Detailed Incident Description

The incident description needs to be clear and meaningful — don’t use vague language, never add baseless information, and keep personal biases out. Whenever you have to add your opinion to the report, mark it as an assumption or subjective opinion.

4. Type of the Incident

You should define the nature of the incident while reporting to get a clear view. We can categorize the hospital incidents into different types such as Medication Error, Patient Fall, Equipment Damage, Abuse, Pressure Ulcer, Radiation, Surgery/Anesthesia, Laboratory related, Security, Harassment, Loss or damage to property, Patient Identification, among others. QUASR offers 25 such incident types built-in by default.

5. Information of all Parties Involved in the Incident

The administration needs the name and contact details of all the parties involved in the incident. The report should capture all the relevant information required to follow up with the involved parties.

6. Witness Testimonies

If there are witnesses available to the incident, it will be helpful to add their statements in your report. While writing witness statements, focus on the following attributes — specific details provided related to the incident, use quotation marks to frame their accounts, note witnesses’ location at the time of the incident, and how they are related to the incident.

7. Level of Injury

In case of injury, the reporting staff must record the injury level and cause in the report. If the incident involves an in-patient at the hospital, their medical records will reflect the treatment and diagnosis of the injury. However, for others, it might be required to follow up and record their injury diagnoses.

8. Follow Up

The incident report is incomplete without the follow-up action details. Each report should include remarks stating what preventive measurements and tactics you have opted to avoid such incidents in the future.

Once a final follow-up on the incident report is made, the next phase is reviewing. In this step, the supervisor or manager ensures the implementation of corrective actions against the report. The goal of the review is to prevent the recurrence of the incident and create immediate action plans. While reviewing incident reports, a reviewer should consider the following things:

SBAR abbreviates S ituation, B ackground, A ssessment, and Recommendations. The reporting person’s supervisor at the time of the incident typically performs SBAR. SBAR attempts to capture more structured information about the incident, what happened, pre-conditions leading to the incident, information about the patient or staff, if involved, a first assessment of what caused the incident, and recommendations for follow-up or corrective actions.

11. Risk Scoring

A risk score is a calculated number that reflects the severity of risk due to some factors. We compute risk scores as a factor of probability and impact. It is common in the industry to use a 5×5 risk scoring matrix. But there are other methods too, and sometimes the scoring changes based on the type and nature of the incident.

12. Investigation Information

An investigator or an investigation team needs to go through all the supporting evidence to analyze the incident. The incident supporting comes in different forms, such as photos, CCTV footage, and witness statements. It is essential to verify the supporting evidence during an investigation. Information investigation often leads to:

13. Root Cause Analysis

Root cause analysis is a problem-solving method used to identify the root cause of the problem. The typical output of the RCA step is a set of contributing factors that then indicate systemic issues that may be addressed together by policy or process changes.

Standard RCA tools used in the industry include the Five Why method, Ishikawa, or the Fishbone Analysis. Some cases use more advanced techniques like the Swiss cheese model or PRISMA .

14. Contributing Factors

Contributing factors are those factors that influenced a single event or multiple events to cause an incident. If contributing factors are accelerated, it will affect the severity of the consequences. Therefore, with the knowledge of contributing factors, management can eliminate them to prevent similar incidents from occurring in the future.

QUASR implements a form of the London Protocol for capturing these factors.

15. Executive Summary

The compelling executive summary is the final step in reporting incidents. It is a short document produced for management purposes. It summarizes a more extended report so that readers can quickly become acquainted with the material. Management can get a crisp reading of the incident from the executive summaries without reading the entire report.

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Benefits of Incident Reporting in Hospitals

Through healthcare data analysis, setting the correct key performance indicators in your organization becomes simpler. Here are some vital benefits that you can gain from incident reporting in hospitals.

1. Preventive Measures

One of the most powerful elements of an incident report is streamlining historical and current data to spot potential incidents in advance. Using predictive analysis, healthcare facilities can improve the quality of patient care and reduce workplace mishaps. Around 60% of healthcare leaders have confirmed that adopting predictive analytics has improved their efficiency considerably.

2. Disease Monitoring

Disease monitoring is one aspect of the first predictive analytics. With the incident reports, healthcare organizations can monitor potential disease outbreaks by using past and present metrics. 

During COVID-19, many hospitals have struggled to prevent disease outbreaks on their premises. But, the organizations that have insightful data with them may have managed the pandemic outbreak a lot easier.

3. Cost Reduction

Reporting can also make healthcare operations more economically effective. By gathering and analyzing incident data daily, hospitals’ can keep themselves out of legal troubles. A comprehensive medical error study compared 17 Southeastern Asian countries’ medical and examined how poor reporting increases the financial burden on healthcare facilities.

4. Enhanced Patient Safety

Improving patient safety is the ultimate goal of incident reporting in hospitals. From enhancing safety standards to reducing medical errors, incident reporting helps create a sustainable environment for your patients. Eventually, when your hospital offers high-quality patient care, it will build a brand of goodwill.

Healthcare Incident Reporting Challenges

Healthcare incident reporting has various managerial and safety-related benefits. To create a result-driven incident report, you have to cross the next hurdles also:

1. Paper-based Reporting

In this technology era, many healthcare organizations still rely upon traditional paper-based reporting. Paper-based reporting is a manual approach where the incident details are recorded and managed using paper and often hand-written reports.

Paper-based reporting has numerous disadvantages, including low-quality data, limited flexibility, costly process, error-prone, time-consuming, and more. Get started digitizing your incident data by downloading our Excel-based Incident Reporting Template and quickly replace paper-based reporting. We even have a post explaining the Excel incident report template and how you can benefit from it.

2. Underreporting

The problem of underreporting is widespread in the healthcare industry. Common causes of underreporting include:

1) Lack of awareness about when and what to report.

2) Fear of repercussions from colleagues or seniors.

The reason behind underreporting might vary, but no one can deny that it is the biggest reporting challenge. We had written a detailed article on our assessment of under-reporting in our blog. According to the Agency for Healthcare Research and Quality , all healthcare facilities should offer a simple and anonymous reporting way to their staff. QUASR has built-in features to encourage reporting in a pseudo-anonymous manner encouraging staff to file a report without fear.

3. Busy Schedule

The busiest hospital personnel, nurses, and doctors are mainly responsible for filing incident reports. Due to their busy and often overworked schedule, they sometimes fail to report incidents. A solution must factor in this constraint at the time of design and implementation to ensure all incidents are recorded in a timely fashion without over-burdening the staff.

After understanding the purpose, benefits, and challenges of incident reporting in healthcare, it is clear that reporting is essential for medical facilities. Whether you wish to improve patient safety or reduce workplace mishaps, incident reporting can serve multiple purposes. But, compiling, reviewing, and investigating incidents in a timely and unbiased fashion isn’t a simple task. 

You require an automatic hospital incident reporting system  to manage hundreds of incidents at any given time. We can say that QUASR has practical tools to help you create track-analyze incident reports. QUASR – healthcare incident reporting software is easy to use and access, which allows fast and accurate incident reporting.

We have various elements in our software for resilient healthcare incident reporting ensuring all the best practices. To better understand what QUASR can do for you, book a free demo today . 

Also, stay connected with us as we will be covering more topics related to digitalized incident reporting.

Meanwhile, feel free to contact us for further information!

Contact us to find out how QUASR helps hospitals and nursing homes with  digitalized incident reporting.

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Four Things You Need To Know About The Incident Report In Nursing For 2023

Posted 27.01.21 by: Bond Seidel

Updated March 21, 2023.

A nurse rushes to complete an Incident Report. Learn about completing incident reports in Nursing at 1st Reporting (dot com).

Understanding when and why you need to approach a situation as an incident is sometimes confusing for those minor situations that may seem like they are not worth mentioning. But what exactly constitutes a situation or event where you must file an incident report in the nursing field? 

A minor event may not be significant enough for you to stop what you’re doing and fill out an incident report in a busy ward. That is, until it becomes a liability for you and your facility. Here’s the first thing you need to know about the incident report in nursing:

Table of Contents

1. What Is An Incident Report In Nursing?

An incident report in nursing is a report which details an event where a person is injured or property is damaged. If these conditions occur on medical facility property, completion of an incident report is necessary.

Now that we’ve defined the first of four things you need to know about incident reports in nursing, let’s look at the other things you need to know. 

Some healthcare facilities have different standards than others, so we’ll define a baseline standard, and you can use this relative to your facility’s reporting standard. Even if the standards are different, the concept will remain the same. So, join us in examining the incident report in the nursing field and four things you need to know.

2. When To Report an Incident Report

There are going to be times when reporting an incident is a no-brainer. For example, a patient slips and fractures their arm. That’s a severe injury from a simple slip, but it happens more times than you might think. What if a patient stubs their toe on an IV cart wheel while going to the restroom?

Many situations will seem trivial and not worth reporting. And in some cases, nurses fear reprisals for having an incident in their ward. So, sometimes they fear reporting any incidents, albeit trivial ones, even though it is in their best interest to report.

How do you define a severe incident worthy of reporting from a minor one? Each facility will likely have its version of these definitions. Indeed no hospital is practicing medicine without a team of lawyers deciding what is or isn’t worthy of note-taking. But, in case your facility’s policies seem a little lax in the explanation department, let’s see if we can lend a hand to your dilemma.

Regarding liability, we’re not lawyers, and you should always seek legal advice. However, we know a thing or two about incident reporting. And it seems fitting that an event becomes a reportable incident when it meets one or both prerequisites:

  • A person sustains an injury.
  • Property sustains damage.

Want to know how your incident reporting program could send instant notifications when an injury or property damage incident report is completed? Try the 1 ST Reporting app and discover what digital reporting can do for your facility.

When A Person Is Injured – File An Incident Report

When devoid of a clear and concise plan, the simplest way is to report any injury. It could be as minor as a paper cut in this case. There is no grey area defined, so it’s simple to understand. Any injury requires a report. 

With this definite ruling in practice, a medical facility has the best chance of catching and correcting potential hazards. The potential for an improved standard of care for patients becomes evident when there is no grey area in an incident reporting program.

When Property Is Damaged File An Incident Report

Similar to an incident report in nursing for injuries, you can include a polarized property damage reporting policy in your reporting practices. That is to say, incident reporting happens if damage occurs. The approach is black and white, with no grey area for misinterpretation.

With a reporting strategy of zero tolerance, nothing escapes reporting; minor damages are all reportable. It could be as simple as an IV or med cart’s wheel breaking or a broken mirror due to a patient’s outburst. No matter the cause, if the property is damaged, it should fall into the required reporting category.

3. What To Report

A woman is injured from a fall in a hospital room accident. Learn about reporting incidents and accidents in nursing at 1stReporting.com.

We’ve discussed when to report without a clear and concise reporting procedure for your medical facility. However, determining what to write is a slightly different topic. Why? We must clarify what constitutes injury or damage to a person or property. It’s this definition that may have a grey area of its own that can, in some situations, cast doubt upon whether or not to file a report.

Nurses know that sometimes you’re busy – extremely busy! There are near-miss incidents every minute in a busy ward, just stand and watch a swinging entrance door, and you’ll see multiple safety close-calls. But it doesn’t stop with doors; there are safety concerns around every corner in medical facilities.

And how should one define an injury? A minor paper cut may heal in a day or two, so does it count? If a ward is bustling and the nurses are busy, there is a likely chance that nurses may avoid an incident report for minor concerns like paper cuts or stubbed toes.

But what happens when a patient returns with a lawyer six months later and demands restitution for alleged mistreatment for some minor paper cut or toe-stubbing incident? If there is no record, you may stand little chance of defense.

The lesson to this dilemma is always to file an incident report if you are notified of an injury, no matter the severity. It’s the only way to ensure that you’ve got a record to fall back on later to protect yourself and your work facility.

Learn 12 things to include in an incident report (with five tips on writing the report better).

4. Why Nurses Need To File An Incident Report

There are five primary reasons why nurses need to complete incident reports: 

Personal Liability

Facility/organization liability, enhanced patient care and facilities.

  • Improved Workplace Safety Culture

Improved Restitution Process

Morally, we’re supposed to ignore personal liability and ‘just do what’s right.’ However, in a world where people throw lawsuits like we throw candy to children on Halloween, you’ve got to cover your bases.

No one wants to think they will be named in a lawsuit, but it happens daily. So, merely for personal liability, nurses should complete incident reports with every event that includes property damage (or loss) or injury to anyone.

It doesn’t look right to get fired. No one wants to lose one’s job. Worse yet is to get blackballed in your area due to a facility administration getting sued over something you neglected to report. It is not an issue of personal liability (but, in a way, it could be).

Keeping your facility out of hot water by maintaining a strict incident reporting regiment is a wise practice. 

Documenting incidents of every type is the only way that safety and operations managers can implement new, evolved, or replacement procedures. From a simple material change to a procedural makeover, a facility cannot improve its functions without documentation of how an incident came to pass. And we all want a better working environment that strives to improve. In medical facilities, a minor improvement could make the difference between life and death for a patient.

Improved Workplace Safety Cultur e

In any organization, whether a medical facility like a hospital, a clinic, or another medical establishment, one thing is right – when everyone follows the rules, it’s easy to follow them yourself.

It is valid for incident reporting in the nursing community as well. No one becomes the oddball out when everyone joins the team effort to improve safety.

Hospitals are, unfortunately, places that see a lot of incidents. People from every walk of life find their way to hospitals for one reason or another. Sometimes incidents occur like a person’s belongings are stolen. If someone tells a busy nurse of the infraction, but the nurse does not file a report, how will administrative staff know what restitution is deemed fitting given all the facts?

Documenting all incidents within a medical facility is critical for nurses to aid in maintaining safe and fair facilities. The goal should be for facilities where patients, visitors, and staff alike get treated with dignity and respect. And that means they have the right to make claims and find reward in restitution if the situation is warranted.

The Final Thought On Incident Reporting For Nurses

The best advice is always to complete an incident report when an injury or damage occurs. A good facility management team will embrace an open reporting policy and discourage retribution to any nurse who does their duty by completing an incident report.

In any case, the only way to truly protect yourself is to complete a report and complete it factually and without judgment or bias. Completing factually and indiscriminately ensures that you genuinely cover your bases and don’t just create further headaches to deal with in the future.

Learn more about why you should complete incident reports.

Frequently Asked Questions

How do you write an incident report in nursing.

Writing an incident report in nursing is similar to writing an incident report in other industries. Following a procedure of steps when writing an incident report ensures uniformity of reporting processes and conformance with facility regulations. Learn more here about how to write a complete incident report in only 11 steps.

What are examples of an incident (in nursing)?

Incidents in nursing can range from a wide variety of events and situations. Some examples of incidents in the nursing world are: – A patient stubs their toe on an IV cart. – A nurse pricks themselves with a needle when they sneeze. – Someone steals a visitor’s belongings when they are visiting a patient. – A violent patient outburst injures a nurse

What makes a good incident report?

A good incident report is a report that includes the vital pieces of information needed to document the incident. There are four things the writer can do to ensure the document is superior: 1. Write factually and impartially. 2. Never place judgment, blame, or make assumptions in the report. 3. Only report facts, not feelings or impressions. 4. Record data to the best of your ability quickly and efficiently while maintaining descriptive information gathering.

Now get out there and keep making a difference in improving your safety and those around you. Good reporting and safety come to those who make it happen.

Sources and Resources

  • https://en.wikipedia.org/wiki/Incident_report
  • https://journals.lww.com/nursingmanagement/fulltext/2010/07000/using_incident_reports_as_a_teaching_tool.5.aspx
  • https://pubmed.ncbi.nlm.nih.gov/15992984/
  • https://pubmed.ncbi.nlm.nih.gov/20024886/
  • https://pubmed.ncbi.nlm.nih.gov/20351543/

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Reporting Patient Incidents: A Best Practices Guide

Preventable medical errors result in hundreds of thousands of deaths per year. Mitigate risk in your facility by filing thorough, timely patient incident reports.

Each year in the United States, as many as 440,000 people die from hospital errors including injuries, accidents and infections. Many of those deaths could have been prevented if medical facilities used better documentation of incidents.

Complete, timely patient incident reports provide valuable information for medical facilities. Reviewing incidents helps administrators know what risk factors need to be corrected within their facilities, reducing the chance of similar incidents in the future.

Managing patient incidents can be stressful and time-consuming, especially if your facility has a large number of patients.

Learn how case management software can help you resolve incidents faster to improve safety and minimize hazards in our free eBook.

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What is a patient incident report, the purposes of patient incident reports, patient incident types, what to include in a patient incident report, patient incident management process, tips for efficient reporting.

A patient incident report, according to Berxi , is "an electronic or paper document that provides a detailed, written account of the chain of events leading up to and following an unforeseen circumstance in a healthcare setting."

Reports are typically completed by nurses or other licensed personnel. They should then be filed by the healthcare professional who witnessed the incident or by the first staff member who was notified about it.

Patient incident reports should be completed no more than 24 to 48 hours after the incident occurred. You may even want to file the report by the end of your shift to ensure you remember all the incident's important details.

RELATED: Near Miss Reporting: Why It's Important

The Purpose of Patient Incident Reports

Patient incident reports communicate information to facility administrators. The information contained in the reports sheds light on measures that need to be taken to provide effective patient care as well as keep your facility running smoothly. These reports help administrators with:

  • Risk management. Knowing that an incident has occurred can push administrators to correct factors that contributed to the incident. This reduces the risk of similar incidents in the future.
  • Quality control.  Medical facilities want to provide the best care and customer service possible. Reviewing incident reports reveals areas that could be improved.
  • Training.  Using resolved patient incident reports to train new staff helps prepare them for real situations that could occur in the facility. Similarly, current staff can review old reports to learn from their own or others' mistakes and keep more incidents from occurring.
  • Legal evidence. Should a patient take legal action following their incident, a thorough incident report is the most important part of any defense. Thus, all reports should be timely, complete and accurate.

Patient incidents are generally classified into one of three types .

Harmful Incident

A harmful incident results in injury or illness to a patient or another person. For example, a patient could fall out of bed and break their arm or scratch a nurse as she takes their temperature.

A near miss is when there was potential harm to a patient or another person was almost harmed but the situation was corrected before it occurred. For instance, a patient might get caught trying to leave the facility prematurely or trip but a nurse catches them before they fall.

No-Harm Incident

A no-harm incident means that something happened to a patient or another person but no discernible injury or illness resulted. For example, a patient could be given a blood transfusion meant for another patient but no harm was done because the blood was compatible.

Types of patient incidents that may occur include:

  • Patient complaints (e.g. problems with care or care provider)
  • Unexpected events related to treatment (e.g. adverse reaction to medication, equipment malfunction)
  • Bodily harm (e.g. injury to patient, staff, contractor or visitor)
  • Patient-related events (e.g. treatment refusal, leaving against doctor's orders)

Even if an incident seems minor or didn't result in any harm, it is still important to document it. Whether a patient has an allergic reaction to a medication or a visitor trips over an electrical cord, these incidents provide insight into how your facility can provide a better, safer environment.

RELATED: Preventing Workplace Violence in the Healthcare Industry

What to Include In a Patient Incident Report

A patient incident report should include the basic information about the incident: the who, what, where, when and how. You should also add recommendations on how to address the problem to reduce the risk of future incidents.

Every facility has different needs, but your incident report form could include:

  • Date, time and location of the incident
  • Name and address of the facility where the incident occurred
  • Names of the patient and any other affected individuals
  • Names and roles of witnesses
  • Incident type and details, written in a chronological format
  • Details and total cost of injury and/or damage
  • Name of doctor who was notified
  • Suggestions for corrective action

Most importantly, provide as much detail as possible in your patient incident reports. The more information you provide about what caused the incident, the better your chance of stopping similar incidents.

Need help creating your report form? Download our free, editable patient incident report template to ensure your documentation is comprehensive. 

According to a study by the US Department of Health and Human Services , 86 per cent of hospital incidents go unreported. Even more staggering, though, is the reason behind this. Staff did not consider 62 per cent of incidents as reportable, due to unclear incident reporting requirements .

Because of this, the first step to start leveraging your incident management tools in any healthcare facility is writing strong, clear reporting requirements. Then, staff can submit reports that help correct problems of all types.

After the report is filed, the appropriate personnel review it and begin an investigation , if necessary. Following the investigation, they hand the report off to facility administrators with their notes and recommendations. Finally, administrators come up with an action plan to correct underlying issues that caused the incident and confirm that the incident has been resolved.

Tips for Efficient Incident Reporting

Be objective.

To record the most accurate account of the incident analysis, maintain an objective tone. Do not include assumptions or assign blame; just write down the facts. Where possible, include direct quotes from the patient and/or other involved parties.

Write Clearly

The higher your quality of writing, the more valuable your patient incident analysis report will be. For example, using explicit, concise language will make the investigation process faster and easier. In addition, use proper grammar, spelling, and punctuation. Grammar mistakes may change the meaning of details within the patient incident reporting, making investigating the incident more difficult.

Use Case Management Software

Managing patient incident triage investigations can be stressful, especially if your facility serves hundreds of patients at any given time. Using case management software , though, streamlines the process so you can improve your facility's quality of service.

Choose a platform that is web-enabled for quick reporting. You'll never miss important details of a patient incident because you can file your report right at the scene. A platform with HIPAA-compliant forms built in makes your workflow more efficient and productive, ensuring patient incidents are dealt with properly.

Finally, find a system that is secure. Role-defined access allows only authorized personnel to view sensitive patient data, protecting them as well as your reputation. Learn more about using Case IQ for healthcare facilities here.

Did the patient involved in the incident submit a complaint letter? Use our template to craft a professional, compassionate response .

Twenty-one per cent of American adults have personally experienced a medical error. While this number is astounding, it can be reduced with good incident management practices. Thorough, timely and accurate documentation in your facility's patient incident reports helps mitigate risk, improving quality of care and your reputation.

Related Resources

Complying with the cfpb’s regulations for customer complaints, ai ethics in the workplace: how to use ai responsibly in every department.

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  • Critical incident report for nursing

Are you wondering what reflective writing is about? Do you need help deciding what sort of incident you should select? Are you clear on what a variable is? This series of videos covers how to structure and write a critical incident reflection.

Part 1: The preliminary guide

This video gives an overview of the assignment, some of the pitfalls to avoid and an outline of a sample critical incident.

As a professional, it’s always good to work reflectively, always being mindful of how you impact those around you and trying to see other people’s perspectives and situations. In your future professional life, there will be times when mistakes or disagreements occur and you may be called upon to negotiate or investigate these. If you do, you need to do this keeping emotions in control, taking a situation apart in a scientific way, and understanding what has led to the situation.


If you are in a position of authority, you may be called upon to document an incident in writing, and put in place procedures that will avoid an undesirable situation from happening again.


Before you start anything, you need to identify your incident first. Students often think that this assignment requires an incident that is disastrous or life-changing. Actually, this is not what you need to do, because for one, these things are usually too complex and emotional, and also they are often not based on misunderstandings of any type. You need to select a fairly mundane event, such as a minor conflict with a work colleague, or a harsh exchange with the cashier at the supermarket. What’s important is that you need to be critical, not choose a crisis.

Essentially, the incident that you choose needs to be about a failure to communicate, or a failure to understand each other, or perhaps a failure of the system that has led to a conflict or a difficulty between parties.


Give a minimum amount of detail of what happened, give only what’s necessary to understand the analysis or reflection that will follow. Retelling the story does not achieve a lot, it’s the analysis and reflection that matters. If you feel that you really need to give a more detailed description, put that in the appendix and just use a brief summary in the report itself.


The incident that you select needs to be very specific. Something you can identify at a particular time and a particular place. Once you’ve chosen your incident, you need to unpack the situation.Choose a true situation rather than a fabricated one, because that will make this part much easier. It will also sound more authentic in the end. You need to use a common sense, reflective approach to list everything that contributed to the situation.


For example, I’ve analysed a disagreement that I had at home last week. The blue boxes around the edge are the things that contributed to the situation. You should recognise that many of them involve the variables suggested in your assignments. Variables such as environment where the argument took place, or the different cultural values of the people involved. But remember, your situation is unique. The variables suggested may be relevant or they may not. You need to engage with the situation and really sort out what the variables are of your situation. Some of them may not even be on the list.


Once you’ve pulled your situation apart and analysed what went on, you need to link your thoughts or conclusions to the literature. Remember though, it is a reflective piece, and a reflection is based on your thoughts and feelings first. It is not based on the literature. In a way, this report is a case study, and the case is always central to the writing, be it a patient, or in this assignment, it is an incident.


An essay is based primarily on literature,. however, a case study or a reflective writing piece is not. In this report, you need to make links to the literature in saying what you want to say. But do not let the literature dominate. Let it support what you want to say, or your message will become unclear. Always keep your story and your analysis upfront and central.

Part 2: Incorporating the literature

This assignment involves reflecting on YOUR particular incident, but at the same time you need to integrate relevant information from the literature. This video will provide some guidance of how this can be done.

Let’s return to my situation from the previous video, where I was analysing a disagreement I had with my husband about our teenage daughter going away overnight. Let’s just focus on a few of the aspect variables of this case. First of all, my husband and I bring different ideas to the table about what it means to be a parent. To explore this deeply, I might refer to key terms such as these. These might draw from a wide variety of fields such as psychology and in particular, parenting, of course.


Another aspect of this case is that we’d heard. So our assumptions and perceptions play a big part in this incident. To explore this more deeply, we might talk about adolescents and peer pressure. This may draw from many fields that look at how adolescents think and behave, what detrimental behaviours they may indulging in, and what percentage are actually doing so. Another aspect that I will explore is that my husband grew up in a fairly traditional Greek immigrant family. Now, as a father, he presents many different ideas and values that he was raised in. To explore the differences that this creates, I might need to read something about Greek culture, their social values, and their concepts of honour and gender roles for women. Now, this is certainly not something that you would go looking for before you had your incident worked out.


When you go looking for references, books are a good place to start. They are easier to understand when you first get into a topic, and they will give you the general idea. Their limitations, however, are that they do not go into anything very deeply. They do not have the depth and detail that a research paper needs at university level, and the higher you go in tertiary study, the truer this becomes. Most books are on the shelf for a number of years, as well. In medicine and nursing, there is a need to limit your resources that have been published in the last five years. The reason for this is that the medical field is evolving so rapidly that most technology, techniques, and drugs are completely different even after just a few years. In medicine, five years is a long time.


In other fields however, this is a little more relaxed. In fields such as psychology, or education, ten years would be acceptable, but the more recent the reference, the better it is, of course. So when you select your references, keep the field in mind because the requirements for medical references are quite stringent, and the five-year rule might exclude some useful and appropriate references from other disciplines. Apply your common sense to this, and if unsure, don’t hesitate to ask a lecturer from the field.

The internet is another useful source. But as you know, anyone can create a webpage, so be careful. Look at the fine print at the bottom of the page, which often includes the date the web page was last modified, and make sure the website is controlled by a reputable authority or institutions. Blogs, wikis, and dot com sites which aim to sell things to you are not suitable for academic references.
The best references are peer-reviewed research journals, which you search for and can access through the databases of the library. These are reputable and contain sufficient depth and detail. However, journals – whether they are electronic or paper-based – are not good places to start your research. They usually detail very specific studies that were carried out, and their language and findings are quite specialised. They are something to tackle when one, you have some familiarity to the topic, and two, you know exactly what you’re looking for.


So, what now? Ponder your incident deeply and reflectively. Perhaps discuss it with a friend to get another person’s insights into it, and then write it out all in one go. Forget the references for the time being. This will give you the structure of your critical incident report, and this could be done in a few hours.


After that, read it over and see where your references could inform or expand on some of the things that you have touched on. Since this is largely about communication, change, and personal growth, there are any number of theorists that can give you a structure for analysing your incident. You might like to refer to their categories and analyses when thinking about what went on in your incident. I would, however, use them sparingly, because you would also have to explain their theory, even briefly, and this could chew up a lot of word space.

Part 3: Structures for reflective writing

Avoid a rambling stream of consciousness that recounts what happened when. There is a structure to the writing process as well as the reflective process. View this video to see what you need to think about and say in regard to your incident.

Reflection is a creative process and does not always follow a linear logic in the same way that essays or reports do. However, reflection is still an academic genre of writing and it’s necessary to follow a structure. First and foremost, your reflection still needs to be written in paragraph form - just like any other genre of academic writing, which always requires structured paragraphs. Secondly, the process of thinking reflectively can be structured as well; however, it depends upon the individual and the situation as to how this is done in the end.


A possible framework for a reflective process is the D.I.E.P. model. This is only advisory; however, it does touch on every aspect of thinking reflectively. At the very least it may generate some avenues to explore with your reflection. 


The ‘D’ in the ‘DIEP’ stands for describe. It is necessary that you first describe the situation you’re reflecting on. Do note, however, that this does need to be kept as brief as possible. Describe what you only need to describe so that your reader can follow the rest of your reflection. Recounting the details of your incident does not constitute reflection per se. It would be a mistake to let the description of your incident go beyond a quarter of the word space.


The next part of the structure, is the ‘I’ for interpret. This is where you state the significance of what happened, what does it mean for you, or how does it impact you. A similar situation can occur for two people, but it will affect them differently because they interpret the event differently. 


The ‘E’ stands for evaluation. In this space, you can make judgement on things. This may be on the outcomes of the situation on the people involved in the confrontation, or, most importantly, on yourself and on your own behaviour. Whatever your evaluation of a person or situation is, it needs to be balanced and supported by reasoning. Do not make judgements from a position of blame but rather towards the goal of understanding. And remember, evaluations in the real world are seldom black and white. There will be shades of grey, composites of good and bad, or successful and unsuccessful. 


The ‘P’ in DIEP is for planning, and this is the section where you can look forward towards your reflection. This is where you think about the next time, how the experience has changed you, or exactly what you need to do or want to achieve in the future.


Finally, although reflective writing is another type of academic writing. You are allowed to, unlike other forms, use the pronoun ‘I’. You would not mention yourself in an essay, or a report, however, it is valid to say ‘I feel’, or ‘I believe’ in a reflection. Because this after all, is the focus of a reflective writing. None the less, your lecturer may ask you to write to the third person. Saying, the author thinks or this writer believes. Because this makes the text sound more objective and it may give you a more analytical or detailed stance as well.


Paragraphing is a very important feature in your writing –like any other genre of academic writing. Reflection needs to be structured, logical and clear. It is not written as a stream of consciousness where each idea merges into the next. Ideas need to be identified and separated by paragraphing. And the initial sentence, known as the topic sentence, clearly states the concept to be delivered in each paragraph.

In each paragraph in a reflective writing piece, the following sentences will expand on the ideas stated in the topic sentence. They might be citing the literature relevant to the topic sentence; they might be given to reflection, exploring your feelings and beliefs in relation to the topic sentence. The final sentence is termed to a linked sentence; it can summarise and make sense all of the detail given in the paragraph so far. It brings the information back into context, with the confrontation or misunderstanding you’re writing about. I call it the ‘so-what’ line, right what you would if somebody asked you, “well… so what?”.


Although the linked sentence is not mandatory, it is a very good idea for long paragraphs. It also a very good idea in reflective writing because it makes you anchor your reflections and literature back to the real incident –which is what the assignment is all about.

Part 4: Sample paragraphs

If you are still unsure about what to do, watch how a sample incident can be analysed.

Just to recap, I am reflecting on an argument that was introduced in the previous session. I had had an argument with my husband about our teenage daughter staying out overnight. I identified several of the variables that fit into and exacerbated argument. The one I will focus on here is the notion that my husband and I approach parenting in different ways. In short, what happens in my reflection is that I identify exactly how my husband and I differ in parenting, and. I find some categories in the literature to describe these differences.


Through the literature and further reflection, I realise that parenting differently is not a huge issue and, in fact, it is almost impossible to have complete consensus in parenting styles. I realise that my need to agree with my husband on all issues dealing with my daughter, was making me frustrated, and this probably made the argument worse.


The first paragraph sets the context part of this reflection. No deep reflection is being entered into as yet. The topic sentence highlights the key point of the paragraph. Namely that my husband and I often approach parenting issues in different ways. The first reference I use is quite old, from 1971. But this particular reference is the first time the categories for parenting styles were coined. So, it is considered a classic work in the field. In the next sentence in blue, I relate the information gained in the literature to the present situation.

Remember the incident is central to the writing, so. there is no point in including literature that has little direct relevance to your incident. Always explain how the literature reveals something about the situation, and as I did in the next sentence in black font. Find some literature that describes or expands on your situation. You need to keep a continuous conversation between the literature and the details of the incident. The final sentence in this paragraph is what I call the link sentence. It sums up the point of what I’m saying in the paragraph and it should correspond to the topic sentence at the beginning of the paragraph.

In the next paragraph, once again the topic sentences are in red. This is the cracks of the issue here, then I immediately relate it to what this means in the confrontation we had; and I’ve done this in the blue. Where possible, I relate the literature to my situation as shown in the black text. I then move onto some reflection as shown in the green text section. Here, I explore why different parenting style issue was an issue in the confrontation at all. I finish with the linking sentence which makes sense of this reflection. It brings things down to earth and back to the real world and more importantly the incident that we are analysing in the first place. It also returns to the point established in the topic sentence.


In the next paragraph, the core part of the sentence is shown in red. The key point of this topic sentence is that I always felt that I had to agree on my husband about parenting. In the text in green, I start to move into some analytical reflection, where I look back at my own thinking and possibly question the things that I’d believed. Be sure to explore what you feel and believe. Question it, do not just state it. Dig down deep, and find out why you feel and believe the way that you do. In the black text section, I find some literature that talks about consensus in parenting styles but I need to immediately bring that back to what it tells me about my situation as a I do in the last line in blue. What it does tell me is that, lots of couples exhibit different parenting styles, this sentence is not a linked sentence summing up the paragraph. But it does move the reader onto the next section where I will talk further about having different parenting styles.


In the next paragraph marks a shift in my understanding of the situation. Reading the literature has caused me to reflect further and deeper; and there’s no reason why this cannot feed into the reflective process as well. My realisation is expressed in the topic sentence, shown in red. Namely whatever we do, my husband and I will always be perceived differently. And this is followed by a number of sources that expand and further this idea.


In the final paragraph I have managed to come to some resolution that will move me forward. The final stage of the reflective process can be denoted as the planning phase. This means that we might think about where to next? with the issue; or how this understanding may change our behaviour in the future. You may or may not get to this stage with your reflection of your incident. It’s not completely necessary that you do. Here, however, I have arrived at the understanding that common parenting approaches are not as important as I had previously thought. And as I reflect in green, what I really hope for is to have open communication between the three of us.


The final sentence is the link sentence – it echoes the idea started in the topic sentence by saying that the argument was made worse by my anxiety, which was mostly unnecessary. More importantly it brings the reader back to the incident or confrontation – which is what the assignment is all about. A reflection can go in many directions exploring ideas and feelings surrounding the incident, but, the paragraph will be much stronger if the reflection turns to the incident to clarify how it changes our understanding of the specific incident


So, in summary, although this is a reflective piece it should not be written as a long meandering chain of thought. It requires structure and paragraphing. Just like any other academic writing. So, use topic sentences and use linked sentences in order to bring up the ideas back to the situation. Keep that conversation going between the literature and the critical situation. Constantly relate one to the other, do not discuss literature or a theory that has no impact upon the critical incident.


And finally, reflect deeply and delve into the reasons of your feelings. Do not just identify them, and be open to the literature changing your views and understandings. At first you need to link your reflections to the literature, but this can be a cyclic process where the literature feeds back into your reflections as well. This, however, means that your writing could get quite long, so the key here is to limit the scope of your incident in the first place. Select a simple confrontation, because it is better to reflect deeply on a few variables rather than spreading your focus across a complex matter – making the reflection too broad and too shallow.

  • Writing an academic reflection

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How to Write a Nurse Incident Report

how to write an incident report nursing

You don’t have to be anxious about writing incident reports. Nursing staff often worry about how to get the report done and what information to include. Healthcare facilities are no exception to mistakes.

Medical errors are now the third leading cause of death in the United States and can pose a danger to patients’ safety and well-being. Although incident reports can be time-consuming, they are vital to patient care.

What is an Incident Report?

Either electronically or printed, an incident report gives detailed information about the events that led up to and following an unexpected situation in healthcare. It does not have to have caused a threat to patient safety or to employee safety. A patient safety incident is one that poses a danger to their safety.

All witnesses must complete incident reports within 24 hours. The majority of incident reports are completed by licensed nurses. Our online nursing essays writers are the best in writing incident reports.

Why Nurses Write an Incident Report?

Incident reports can be used to provide important safety information to hospital management and keep them informed about aspects related to patient care. Also, incident reports are written for the following purposes:

Risk Management. Incident Reports are used to identify potential risks and prevent future errors. Standard turnover procedures may be recommended for nursing staff in cases of frequent medical mistakes.

Quality Assurance. Quality Assurance. Quality control groups review incident reports identifying any indications that the patient received high-quality, patient-focused, affordable care.

Education tools. Incident reports can be used as training tools. Healthcare teams often use incident reports to help others avoid similar mistakes.

Examples of Incident Report Writing Cases

Nursing staff must complete an Incident report when they witness or are notified about an incident. below are some of the example cases where an incident report is necessary.

  • Examples include adverse reactions and medication errors
  • Examples include: falls, burns, and falls.
  • Examples include: complaints and treatment refusal
  • Example: An error almost happened but it was fixed immediately.

What Information is Included by Nurses in Incident Reports?

Our professional essay writing nurses advise that incident reports should contain the following information:

  • Location of the incident
  • Incident type
  • Name of the victim

A written summary of what happened in the incident should have the following details.

  • A chronological lists of the event details as they unfolded
  • Witness statemenst of parties involved
  • Injuries that resulted from the incident
  • What actions were taken after the incident
  • Was there any treatments given to the injured
  • What are the contributing factors of the incident

Other critical information included in the incident report form:

  • Names of those notified about the incident
  • Suggestion provided in case of preventing a future incident

How to Write an Effective Incident Report

We now know how critical these incident reports can be. Here are six tips to help you create a thorough and effective report.

  • Be clear and concise
  • Use proper grammar and spelling
  • Be objective and avoid assumptions
  • Use direct quotes as narrated by witnesses and other relevant parties
  • List the chronology of events as they happened
  • Use short notes to rememeber key details
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Incident Report

Despite the most careful precaution of medical personnel, medico-legal accidents still occur. In all cases of accidents nurses caring for the client during the time of incident and those who saw or heard the unusual event should write an incident report. The nurse in charge of the department should also write an incident report in cases of accident. Sometimes, elderly patients in the care home sometimes show signs of neglect or abuse, which is when getting in touch with qualified nursing home abuse lawyers at places like the cain law office would be a step worth taking, especially if you care for the welfare of these patients.

An incident report is a form that filled up in order to record the details of accidents, patient injury and other unusual events that occur in a health care facility such as a hospital or nursing home. It is also called an accident report which documents the exact details of the accident or unusual event while the information is still fresh in the minds of those who witness the event. A remedy for your injuries is essential in order to get justice for the accident. An incident report will be essential to support your legal injury case.

Purpose of an Incident Report

People often regard an incident report as a black mark against the nursing staff who wrote it. This should not be the case because an informed consent is a legal document of an incident that took place. The purposes of an incident report are the following:

  • To document the exact detail of an accident or unusual incident that occurred in a health-care institution.
  • To be used in the future when dealing with liability issues stemming from the incident.
  • To protect the nursing staff against unjust accusation.
  • To protect and safeguard the client in case of negligence on the part of the nurse.
  • Helps in the evaluation of nursing care to ensure safe care to all patients.
  • Written at the first opportunity after the incident so that the details are not blurry or forgotten.
  • Written with a pen (ink) not pencil. Information written using a pencil can be erased.
  • Details should be complete and accurate. The patient should be identified with the following details:
  • Hospital bed number
  • Hospital ID
  • Patients diagnosis
  • Patient’s condition before and after the incident

Other details included are:

  • Details of ward or clinical area
  • Date, time and place of incident
  • Details of equipments used including the serial number or asset tag identification (if appropriate)
  • Written as statement of facts without interpretation or opinion. Descriptive adjectives should not be used.

For example instead of writing:

“Mr. Dimaano would not listen when I told him to stay in bed. He is very difficult to care for. It is his fault why he fell on the floor.”

You should write:

“I heard a loud crash, and immediately went to the ward. I found Mr. Dimaano on the floor.”

  • Events should be written in sequence that they occurred.
  • Proper technical terms should be used. For example instead of using the word bottle specify that it is a urinal.
  • Identifies the witnesses.
  • Identifies the medications given before the incident (if applicable)
  • Identifies the equipment that is involved or used.
  • Signed legibly with the correct designation.

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10+ SAMPLE Nursing Incident Report in PDF

Nursing incident report, 10+ sample nursing incident report, what is a nursing incident report, what are the information needed in a nursing incident report, what is the desired outcome of writing a nursing incident report, what is the difference between a nursing incident report and medical incident report, purpose of a nursing incident report, how to write a nursing incident report, what to expect after writing an incident report, what do i need to tell the patient and the patient’s family, do you dread writing a nurse incident report.

School of Nursing Health Incident Report Form

School of Nursing Health Incident Report Form

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College of Nursing Patient Safety Incident Report Form

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Nursing Program IIncident Report

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Nursing Facility Incident Reported Form

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Nursing Incident Report Example

Nursing Incident Report Example

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Basic Nursing Incident Report

College of Nursing Incident Report

College of Nursing Incident Report

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Nursing Incident Report in PDF

School of Nursing Incident Report

School of Nursing Incident Report

Printable Nursing Incident Reporting

Printable Nursing Incident Reporting

1. use clinical reasoning and judgment, 2. meet and document the statements, 3. input the necessary information, 4. do not include subjective information, 5. do not document incident report in patient’s medical record, 6. verify the nursing incident report form and affix signature and data, share this post on your network, you may also like these articles, 20+ sample risk assessment report in pdf | ms word.

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4+ Nurse Incident Report Examples [ School, Staff, Registered ]

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Here is something you may not always hear everyday, the fact that nurses do a lot of reports. The fact that the reports they do are also necessary. Here’s why and why you don’t picture this situation. What do you get if you mix a nurse, an accident and a set of students? Of course you would get a good incident report to write about. But in all seriousness, this is what you would be expecting when you get into this kind of situation. There are a lot of things that could happen on a daily basis. Nurses are no stranger to these kinds of incidents. Whether it would be in the hospital, in school, or in any other places that incidents are prone to happen. Even school nurses who work in schools as part of the staff know that with students or with anyone in the faculty, any incident can happen. However, regardless of where the incident may take place, the best thing you have to also know is how you should write a nurse incident report. With that being said, here are your examples. 

4+ Nurse Incident Report Examples

1. school nurse incident report.

school nurse incident report

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2. Confidential Nurse Incident Report

confidential nurse incident report

Size: 18 KB

3. Basic Nurse Incident Reporting

basic nurse incident reporting

Size: 259 KB

4. Nurse Incident Report in PDF

nurse incident report in pdf

Size: 279 KB

5. Nurse Incident Response and Reporting

nurse incident response and reporting

Size: 144 KB

What Is a Nurse Incident Report?

A nurse incident report is a kind of report that nurses make in order to file what happened. In order to explain, write down or to inform someone as to what had happened during this time, this hour or this day. This incident report caters to the explanation of an incident that happened and the nurse who has been on duty when it happened. Basically, this incident report caters to the necessary details that happened and the opinions, the medical information and the notes that make up the entire nurse incident report. This is especially true for nurses who work in schools who often see a lot of incidents happening to students.

How to Write a Nurse Incident Report?

Any kind of health care worker, may it be a nurse, a doctor, a general practitioner knows that incident reports are useful. That to know what happened during that incident, the report tells it all. However, not everyone is able to know how to write a well written nursing incident report, and not everyone is able to get the opportunity to learn how. With the following steps, it would be so much easier for you to follow to get to know what a nurse incident report looks like.

1. Take the Time to Fill Out What Is Being Asked

Taking the time to read the questions or to write down what is being asked is the best way to start your report. The incident report may vary from incident report forms to simply writing what happened. Regardless of which type you are going to be using, always take the time to think it through.

2. Always Remember to Be Clear and Concise

Keep your answers as simple, clear and concise as possible. You are not the only one who is going to be reading the report. There will be others who would look forward to seeing the report and to be able to know what the best solution would be. In order for the incident not to happen twice.

3. Know the Responsibilities You Have for the Report

Getting to know your responsibilities as a nurse when you write your report is also important. The role that you play when you either witnessed the incident or if you were the one treating the patient during the incident. The responsibilities that you have to write would also matter in the report.

4. Information Is Key to the Nursing Incident Report

Your information should at least be based on the nursing incident. What happened is what you are going to be writing about. Avoid fabricating the information just to make your incident report look nice. The whole point of the nursing incident report is to explain what happened, and not what you think should happen. It would make the whole report pointless if you want to write to make it sound nicer than what it actually is.

5. Proofread Your Incident Report Just in Case

Proofread what you have just filled out. Just in case you may have missed something very important to put in your report. 

What is a nurse incident report?

A nurse incident report is a document that states the problems and the incident as to what happened during the accident. The people who have been a part of the incident and their issues are placed in the report.

How long is a nurse incident report?

The length of a nurse incident report would depend on how much evidence you can provide in the report. For those who are writing or filling out the incident report, it is always best to have a summary of it.

What can a nurse incident report mean?

The nurse incident report is basically used to report. From the word itself, to report an incident that happened for a nurse.

It goes without saying a nurse incident report is used as a tool to report what happened during the accident. Who were the people involved and what happened to make it happen? The report is stated for anyone who needs to know. In addition to that, a nurse incident report is made by nurses to give the information to someone who would need it. May it be for medical purposes or for a school knowledge purpose.

how to write an incident report nursing

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Awareness of reporting practices and barriers to incident reporting among nurses

Islam oweidat.

1 Nursing Administration at Zarqa University, Zarqa, Jordan

Khalid Al-Mugheed

2 College of Nursing, Riyadh Elm University, Riyadh, Saudi Arabia

Samira Ahmed Alsenany

3 Department of Community Health Nursing, College of Nursing, Princess Nourah Bint Abdulrahman University, P.O. Box 84428, Riyadh, 11671 Saudi Arabia

Sally Mohammed Farghaly Abdelaliem

4 Department of Nursing Management and Education, College of Nursing, Princess Nourah Bint Abdulrahman University, P.O. Box 84428, Riyadh, 11671 Saudi Arabia

Majdi M. Alzoubi

5 Faculty of Nursing, Al-Zaytoonah University of Jordan, Amman, Jordan

Associated Data

The datasets used and/or analysed during the current study available from the corresponding author on reasonable request.

Adequate incident reporting practices for clinical incident among nurses and even all healthcare providers in clinical practice settings is crucial to enhance patient safety and improve the quality of care delivery. This study aimed to investigate the level of awareness of incident reporting practices and identify the barriers that impact incident reporting among Jordanian nurses.

A descriptive design using a cross-sectional survey was employed among 308 nurses in 15 different hospitals in Jordan. Data collection was conducted between November 2019 and July 2020 using an Incident Reporting Scale.

The participants showed a high level of awareness of the incident reporting with a mean score of 7.3 (SD = 2.5), representing 94.8% of the highest score. Nurses perceived their reporting practices at the medium level, with a mean score of 2.23 out of 4. The main reporting barriers included worrying about disciplinary actions, fearing being blamed, and forgetting to make a report. In regard to awareness of incident reporting, there were statistically significant differences in the mean for total awareness of the incident reporting system scores according to the type of hospital ( p  < .005*). In regard to self-perceived reporting practices, nurses working in accredited hospitals demonstrated statistically significant differences in self-perceived reporting practices (t = 0.62, p  < .005).

Conclusions

The current results provide empirical results about perceived incident reporting practices and perceived barriers to reporting frequently. Recommendations are made to urge nursing policymakers and legislators to provide solutions for those barriers, such as managing staffing issues, nursing shortage, nurses’ empowerment, and fear of disciplinary actions by front-line nurse managers.

Introduction

The persistence of clinical incident, errors, preventable adverse events, and hazards threatens patient safety and increases the burden of care, costs of care, and length of stay for patients which may lead to increased mortality of patients [ 1 ]. Indeed, more than 15% of healthcare organizations’ budget is spent on extra hospitalization costs, litigations, and other consequences of errors [ 2 ]. One in 10 hospitalized patients faces an adverse event during their hospitalization [ 3 , 4 ], and nurses account for most errors, according to studies [ 5 , 6 ].

As members of multidisciplinary teams, nurses play an essential role in providing a variety of care practices to patients in hospitals [ 7 ]. Nursing is considered a demanding job because it requires multitasking and poses a heavy workload, in addition to the need to provide specialized care to seriously ill and dependent patients can be intimidating for nurses [ 8 ]. Incident highly affect the safety of patients, their families, the staff, and the success of the whole organization. Incident reporting practices comprise how often nurses promptly and adequately report clinical incident, errors, preventable adverse events, and hazards [ 9 ]. However, many clinical incidents are underreported [ 10 – 12 ]. According to an Egyptian study, nurses need improvement in knowledge, attitude, and practices related to incident reporting [ 5 ].

Incident reporting practices of nurses and safety practices are highly related to nurses’ perceptions of their organizational culture, including values, behaviors, ways of communication, spreading myths and gossip, attitudes, and commitment to safety, which impacts the patient care quality [ 13 , 14 ]. However, adequate incident reporting practices for clinical incident among nurses, and even all healthcare providers in clinical practice settings, is crucial to enhance patient safety and improve the quality of care delivery [ 6 ].

To achieve high care quality, managers need to have sufficient information on incident rates and types. Therefore, it is essential to encourage adequate reporting practices among nurses. Gathering all necessary information on patient safety reported by healthcare practitioners can assist healthcare managers in understanding system errors and create changes to decrease the probability of incident reoccurrence [ 6 , 15 ]. Thus, adequate reporting for all types of incident by healthcare practitioners is paramount for patients’ safety as well as organizational success.

Several factors are associated with the under-reporting of incident reporting, such as lack of knowledge, time, workload, personal fear, and embarrassment from the manager and colleagues [ 15 ]. Addressing the correct incident reporting practices, identifying factors that contribute to the under-reporting of an incident, and assessing the preventive measures can ultimately help minimize the occurrence of incident and enhance reporting practices. In Jordan and other countries, few studies have discussed nurses’ and other health professionals’ awareness about reporting incident and evaluating reporting barriers [ 12 , 13 , 16 ]. Mrayyan et al. stated that during a nurse’s career, an average of 2.2 errors per a Jordanian nurse were reported with 42.1% as the rate of reported medication errors [ 12 ]. The aims of this study were to investigate the level of awareness of incident reporting practices and identify the barriers that impact incident reporting among Jordanian nurses, followed with research questions:

  • What is the nurse’s level of awareness of incident reporting?
  • What is the nurse’s level of self-perceived of incident reporting practices?
  • Is there any difference between awareness and self-perceived of incident reporting practices and nurse’s socio-demographic?

Research design, sample, and sampling

A descriptive design was employed. A sample of 382 nurses from 15 different hospitals was included by multistage sampling. The hospitals were selected via a simple random sampling technique from the middle, north, and east governate to enhance the representativeness of all regions in Jordan. Each region was represented in the hospitals’ sample by selecting the number of hospitals according to the total number of hospitals. The selection of hospital type (i.e., governmental, or private) from each region was made according to the percentage of each type in each region. Hospitals with a capacity of fewer than 60 beds were excluded because of the small number of registered nurses on their duty schedules, and they tended to be peripheral hospitals as well.

In the second sampling stage, nurses were selected via a nonprobability convenience sample of those working as registered nurses in the selected hospitals. Nurses were included if they had at least a Bachelor’s degree in nursing with at least one year of nursing experience. Nurses working in outpatient or other non-practice areas were excluded. In addition, nurse managers or others in administrative positions or those not in direct patient care were also excluded. The sample size was estimated using G power (version 3.1.5) for one-way ANOVA, 95% power, a medium effect size of 0.25, and an alpha level of ≤ 0.05. According to this formula, the minimum required sample size was 319 participants. The population was oversampled to account for a possible attrition rate of participants. However, 325 nurses were included in the initial sample, and the final sample included 308 nurses.

Measurement

Socio-demographic variables included age, gender, level of education, years of experience in nursing, hospital type, type of hospitals ward or unit, and if the hospital was accredited (e.g., Joint Commission International, Health Care Accreditation Council) or not. Evans et al. developed a modified version of the Incident Reporting Scale comprising three sections [ 17 ]. The first section measures awareness of the incident reporting system with five yes or no questions related to awareness of the incident reporting system. To calculate mean awareness, the yes answer was scored as 2 and the wrong answer was scored as 1, with a total score ranging from 5 to 10. Where the higher score represents higher awareness.

The second section includes self-perceived reporting practices in which participants respond to 11 items representing a diverse range of incident. Participants’ responses can be made on 1- 4 point Likert scale (never, < 50% of occasions, 50% or more of occasions, always). The total self-perceived reporting practices score was classified as ‘low level’ (< 50th percentile), ‘medium level’ (50th and 75th percentiles), and ‘high level’ (> 75th percentile). Additionally, participants are asked to comment on how often they do (actual reporting practices) and how often they think they should report (their views on the necessity of reporting). The third section includes 19 items to address self-perceived barriers to reporting incident. In this section, participants are asked to report their degree of agreement on a 5-point Likert scale where 1 = strongly agree, and 5 = strongly disagree.

Content validity was assessed in previous studies through a panel of experts using the Q-sort technique to classify themes among data. There was an agreement on categorizing questions related to reporting barriers assuring its content validity (Kappa = 0.7). Also, there was moderate agreement on categorizing questions related to types of incident (Kappa = 0.6). Additionally, test–retest reliability was done using Kappa ≥ 0.4. The Cronbach’s alpha for the scale of frequency of incident reporting in the current study was 0.97.

Data collection procedures

Data collection was conducted between November 2019 and July 2020. The researchers obtained a list of nurses and their working schedules to arrange a time for data collection at their convenience. Nurses were screened for their eligibility to participate in the current study; then, each nurse was asked to fill in the questionnaire, seal it in the attached envelope, and put it in the box placed at the nursing counter at each department.

Data analysis

The Statistical Package for Social Science (SPSS version 23) for Windows was used for data analysis (IBM, 2019). Descriptive statistics (frequency, percentages, and mean) were computed for the demographic. Parametric tests (mean SD, independent sample t-tests, and ANOVA) were performed on normally distributed data to examine awareness of the incident reporting and perceived reporting practices and associations between categorical variables. The chosen level of significance is p  < 0.05.

Demographic characteristics of participants

A total of 308 nurses completed the study with a response rate of 89%. More than half nurses were female (56%), with a mean age of 29.7 ± 5.11, ranging from 23–50 years old, with 7 years of experience in average. One hundred thirty-eight nurses were recruited from private hospitals, 90 from governmental hospitals, and 80 from university-affiliated hospitals, in addition, 86.8% had a Bachelor’s degree. Accredited hospitals constituted 67.7% of all hospitals (Table ​ (Table1 1 ).

Demographic characteristics of participants ( N  = 308)

The participants showed a high level of awareness of the incident reporting with a mean score of 7.3 (SD = 2.5), representing 94.8% of the highest score. Most participants were aware of the existence of an incident reporting system (94.8%). Two-thirds of them have previously filled out incident forms and knew about access to them. One-third of participants filled out the incident in the last month (32.6%) (Table ​ (Table2 2 ).

Awareness of the incident reporting ( N  = 308)

The results revealed that registered nurses perceived their reporting practices at the medium level, with a mean score of 2.23 out of 4. which represents 66.0% of the highest possible score.???

Only (24.8%) always reported incidents of pressure sore for their patient, whereas more than half of participant’s think that they should report the incidents (53.4%). One quarter of participants (20.8%) always reported of DVT post-operatively incidents due to inadequate prophylaxis, whereas less than half think that they should report the incidents (48.7%) (Table ​ (Table3 3 ).

Self-perceived reporting practices ( N  = 308)

In this study, about half of the participants were worried about disciplinary actions (51.3%). The participants feared being blamed mostly by junior staff (46.5%). Less than half (43.5%) did not want to get into trouble. Also, 41.0% of the participants forgot to make a report. Few participants strongly agree that they will not get feedback of report something (11.6%). Around a quarter of the participants (20.2%) neither not responsible to report somebody else’s mistakes. Less participants (10.2%) strongly agree that their co-workers may be unsupportive. See Table ​ Table4 4 .

Reporting barriers as perceived by nurses ( N  = 308)

In regard to awareness of incident reporting, there were statistically significant differences in the mean for total awareness of the incident reporting system scores according to the type of hospital ( p  < 0.005*). Regarding gender, female participants showed higher awareness than male participants, however, no statistical significance resulted in the analysis. The participants with postgraduate degrees and having 11 years of experience or more showed higher awareness than other groups. The participants who worked in accredited hospitals showed higher awareness than those from non-accredited hospitals. See Table ​ Table5 5 .

Comparison of the participants’ awareness of the incident reporting system with their demographic

In regard to self-perceived reporting practices, nurses working in accredited hospitals demonstrated statistically significant differences in self-perceived reporting practices ( t  = 0.62, p  < 0.005). Regarding gender, female participants showed higher scores compared to male participants and no statistically significant differences ( t  = 341, p  = 0.019). The participants working in private hospitals showed higher scores than other groups ( f  = 4.3, p  = 0.022). The participants who had postgraduate degrees showed higher self-perceived reporting practices than other groups. The participants with 6–10 years of experience in nursing showed higher scores than other groups ( f  = 1.98, p  = 0.011). See Table ​ Table6 6 .

Comparison of the participants’ self-perceived reporting practices with their demographic

The current study results showed that registered nurses had high level of awareness of incident reporting. These results were consistent with Chen et al., who found that the nurses’ perceptions toward incident reporting practices were high [ 18 ]. In addition, the vast majority of the registered nurses participating in the current study (94.8%) declared that they were aware of the existence of incident reporting systems in their healthcare institutions. These results align with the results of AbuAlRub et al., which revealed that almost all the surveyed nurses were aware that their healthcare institutions had an incident reporting system [ 19 ]. These results could be due to the efforts and activities of the accrediting bodies and the awareness campaigns held in Jordanian hospitals to increase healthcare providers’ awareness about the incident reporting system.

The results of the current study revealed that around 60% of the surveyed participants had filled in an incident report at least once in their practice, which is consistent with the results of Farzi, et al., who reported that around two-thirds of staff nurses had ever filled in an incident report [ 20 ]. However, the results of the current study are to some extent consistent with the results of Agegnehu et al., which found that 80% of the surveyed healthcare professionals had ever filled an incident report [ 21 ].

Although most participants had a high level of awareness of the incident reporting, only 32% of the surveyed nurses had filled in an incident report in the last month of the time of data collection. This result is slightly different from the findings of AbuAlRub et al. in which they found that 42.2% of the surveyed nurses had filled in an incident report in the last month at the time of data collection [ 19 ]. Many factors could have impacted this result, such as a low volume of near misses or adverse events at that time because it concerns a limited period which is one month.

The participants in the current study knew that the incident reporting system existed, but there was some uncertainty regarding how to locate or access the form, as just 69.3% of the participants knew how to locate or access the incident form. The current results align with Evans et al., which revealed that around two-thirds of the surveyed participants knew how to locate or access the incident form once needed [ 17 ]. Moreover, these results align with Alboliteeh and Almughim, who found that nearly 62% of the participants reported no confusion regarding access to the occurrence variance report (OVR) System [ 22 ]. However, the current results are considered to some extent consistent with AbuAlRub et al., in which they found that 80.8% of the surveyed nurses had reported that they knew how to locate or access an incident form in their hospitals [ 19 ]. These differences might be attributed to the inattention of some nurses to the general orientation programs at the beginning of their practical lives, wherein the incident reporting system and safety issues are discussed thoroughly [ 22 ].

Regarding the question of what to do with the completed incident form 63.7% of the participants knew what to do with the completed incident report once it was done. This result is consistent with Agalu et al., which showed that nearly two-thirds of the surveyed participants knew what to do after completing the incident form [ 23 ]. On the other hand, these results are in line with AbuAlRub et al., who found that nearly 70% of the surveyed nurses knew what to do with the completed incident form [ 19 ]. However, in Alboliteeh and Almughim’s study, almost all the surveyed participants (94.3%) had good knowledge about what to do with the completed incident report [ 24 ]. This incongruence might be because some nurses believe in-charge nurses and safety managers are responsible for proceeding with a completed incident form.

The results of the current study revealed that registered nurses perceived their reporting practices at the medium level, with a mean score of 2.23 out of 4. The results of the current study are consistent with the results of Kusumawati et al., in which they found that nurses’ perceptions toward incident reporting practices in Indonesian hospitals were above the average [ 25 ]. Many factors influence the behaviors of nurses regarding incident reporting. These factors include the clarity of reporting system, the existence of patient safety culture, workload such as staffing-related problems and heavy assignments, severity of the incident or error [ 26 – 28 ], and colleague support among the different units and floors [ 29 ]. Differences also might be attributed to the difference in the perception of the importance of incident reporting for quality healthcare among health professionals in different countries.

Concerning the incident that participants in the current study reported, only 26.2% of the registered nurses always reported an incident of “patient received wrong treatment or procedure.” This was the highest percentage among all incident, meaning that nurses perceived an incident of wrong treatment or procedure as important always to report. This result is consistent with the results which revealed that the wrong procedure or wrong treatment was among the top most frequently reported incident among health workers [ 30 ]. Additionally, this result was consistent with Fathi et al., who found that the wrong treatment or medication time was among the most reported incident among the surveyed nurses [ 31 ]. In contrast, the current results are paradoxical to the results conducted at Jordanian hospitals, which revealed that the surveyed nurses most often reported equipment fault resulting in patient harm, not for any other incident type [ 19 ].

Incongruencies in general might be because variables such as organizational culture, climate, perceived severity of the incident, gender of the victim, type of the ward, and perceived consequences of reporting in different healthcare systems create differences. It also might be attributed to differences in the perception of the importance of incident reporting for quality healthcare among nurses [ 32 ]. In addition, previous research may have used different instruments, study designs, or study settings than the current study which can affect the interpretations of the findings.

The current results revealed that only 14.8% of registered nurses reported an incident of “breach in confidentiality such as information given without authority” all the time, which is the lowest percentage among all incident. These current results are consistent with the results of Sakuma, who found that student nurses did not always report a breach of confidentiality of patients [ 33 ]. Wondmieneh, et al. stated that the unit type affects confidentiality reporting issues among nurses [ 32 ]. This congruence might be because some healthcare workers believe that confidentiality of patient information is not a severe event that can affect a patient’s health status and safety.

The current study showed that more than a quarter of participant’s nerve reported incident for patient sustained a DVT post-operatively due to inadequate prophylaxis. This result contradicts AbuAlRub et al. in which around 24.9% of the surveyed nurses reported “post-operative DVT due to inadequate prophylaxis [ 19 ]. Also, the recent studies nurses reported inadequate prophylaxis of DVT [ 34 – 36 ].

The current study revealed that 53.2% of the registered nurses did think that they should report an incident of “patient sustained a pressure sore whilst in hospital” all the time, which is the highest percentage among all incident. This result aligns with retrospective review study which showed the high incidence of pressure ulcer which might be related under-reported [ 37 ]. In another retrospective study, demonstrates that staff nurses often perform poorly on documenting pressure ulcer appearance [ 38 , 39 ]. Half of the participant’s think that they report the injury due to a fall in hospital. This result does not align with Jordanian study, which revealed that 80% of the surveyed nurses thought that they should report an incident of “patient injury due to fall” all the times, which was the highest percentage [ 19 ]. The current results are highly congruent with the results of Heslop and Lu, that pressure ulcers and falls were the two most frequent outcome measures that are nursing-sensitive indicators [ 40 ].

The results of the current study revealed that 39.4% of the nurses thought that they should report an incident of “breach in confidentiality such as given information without authority” all the times, which is the lowest percentage among all incident. The current results might be explained by the fact that bedside nurses believe that pressure ulcers incident should be reported all the times (regardless its degree) because it is a frequent and common issue in all clinical settings all over the world that is given higher priority in hospital education programs than confidentiality problems. Plus, many nurses perceive a pressure ulcer incident as an indicator of poor quality of care rather than a system failure, which requires the nurses to make quick decision-making [ 41 , 42 ]. Moreover, this result is slightly consistent with the results of AbuAlRub et al., in which they found that around 45% of the surveyed nurses believed that they should report an incident of “breach in confidentiality” at all times [ 19 ].

Regarding barriers of reporting that registered nurses conveyed in the current study, the results revealed that the highest frequency among all barriers was for worrying about disciplinary actions. This result aligns with study in Saudi Arabia, where “Nursing administrative response to the error” had the highest frequency among all barriers to incident reporting [ 43 ]. Taylor et al., claimed that this barrier can be reduced by the implementation of an anonymous reporting system [ 44 ].

The participants feared being blamed mostly by junior staff (46.5%). These studies also ascertain that blamed is a major barrier [ 45 , 46 ], the current results could be because human beings generally do not prefer to be punished by their supervisors and managers and do not want to be fired or have their careers derailed. Few participants strongly agree that they will not get feedback of report something (11.6%), this result was agreed with recent study [ 47 ]. This negative tendency can seriously affect and distort nurses’ sense of accountability and moral obligation in the future. Therefore, active communication between nurses and the supervisors contribute for quality and assuring patients’ safety [ 3 , 8 ].

Nurses working in accredited hospitals demonstrated showed higher awareness of incident reporting and self-perceived reporting practices than non-working in non-accredited hospitals. This result was similar with a systematic review that nurses in the accredited hospitals found positive safety culture, patient satisfaction and experience, and employee satisfaction [ 48 ]. However, awareness campaigns, leadership support, and better design of accreditation standards and processes are vital remedies to consider [ 49 ].

The participants with postgraduate degrees and having 11 years of experience or more showed higher awareness than other groups, the results agreed with study conducted among Jordanian nurses [ 50 ]. Studies described that when experience and education increases, hospital quality of service also increase [ 14 , 26 ]. Possibly inexperienced and newly graduated healthcare givers suffer from stress regarding practice, which makes them vulnerable to an increased incidence of errors [ 39 ]. Huge numbers of staff with inadequate experience and insufficient concerns for incident reporting are a risk to patient care.

Limitations

The study has limitations such as study design and setting being conducted not in all geographic Jordan area, so it had a problem and difficulties with generalization. Furthermore, the study used nonprobability convenience sampling, which may lead to selection bias that impairs and threatens internal validity. Also, technical difficulties were faced by some nurses were regarding electronic survey.

Nursing implications

This study might be considered the base for further studies that will be conducted to investigate awareness of reporting practices and barriers to incident reporting on nurses in Jordan. It is recommended to conduct qualitative studies to explore in depth the barriers faced by Jordanian nurses and to understand the organizational factors and personal characteristics that may help nurses to cope with such barriers. The findings of this study indicate the importance of articulating policies and strategies that manage incident reporting in the workplace.

Variations exist in the perceived barriers that hinder nurses from reporting incident due to several factors such as differences in perceptions of the barriers, personal factors such as seniority and experience, organizational culture, and work circumstances. The current results provide empirical results about perceived incident reporting practices and perceived barriers to reporting frequently, which urge nursing policymakers and legislators to provide solutions for these barriers, such as staffing issues, nursing shortage, nurses’ empowerment, and fear of disciplinary actions by front-line nurse managers.

Acknowledgements

The authors extend their appreciation to Princess Nourah bint Abdulrahman University Researchers Supporting Project number (PNURSP2023R279), Princess Nourah bint Abdulrahman University, Riyadh, Saudi Arabia .

Authors’ contributions

Al-Oweidat I .Conceptualization”; Methodology’’AL-Mugheed K; Validation; formal analysis Sally MF Abdelaliem Writing, Data curation; Alsenany SA. Funding, Data curation.Majdi M. Alzoubi: formal analysis; Writing.

The research was funded by Princess Nourah Bint Abdulrahman University Researchers Supporting Project number (PNURSP2023R279), Princess Nourah Bint Abdulrahman Univer-sity, Riyadh, Saudi Arabia.

Availability of data and materials

Declarations.

Ethical approval to conduct the study was obtained from the Jordanian Ministry of Health (MOH) and the participating hospitals with reference number (1\2019\2368). All methods were carried out in accordance with relevant guidelines and regulations—Declaration of Helsinki. Written informed consent was obtained from all participants. A statement was written to inform the participants that their responses will be treated confidentially. They were also informed that participation was voluntary.

Not applicable.

The authors declare no competing interests.

Publisher’s Note

Springer Nature remains neutral with regard to jurisdictional claims in published maps and institutional affiliations.

Contributor Information

Islam Oweidat, Email: moc.liamg@6891tadiewomalsi .

Khalid Al-Mugheed, Email: [email protected] .

Samira Ahmed Alsenany, Email: as.ude.unp@ynaneSlAAS .

Sally Mohammed Farghaly Abdelaliem, Email: as.ude.unp@ylahgrafms .

Majdi M. Alzoubi, Email: [email protected] .

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Tool 5A: Information To Include in Incident Reports

Table of contents.

  • Acknowledgments
  • 1. Are you ready for this change?
  • 2. How will you manage change?
  • 3. Which fall prevention practices do you want to use?
  • 4. How do you implement the fall prevention program in your organization?
  • 5. How do you measure fall rates and fall prevention practices?
  • 6. How do you sustain an effective fall prevention program?
  • 7. Tools and Resources
  • Appendix: Bibliography of Studies Implementing Fall Prevention Practices

Word Version [30.61 KB]

Background: The purpose of this tool is to audit incident reports of falls to see if the reports provide adequate information for root cause analysis. Alternatively, the information below may be used in conjunction with Tool 3O, "Postfall Assessment for Root Cause Analysis" to develop a template to be filled out when reporting a fall.

Reference: Adapted from National Health Service publication Slips, Trips, and Falls in the Hospital.

How to use this tool: Review your last 10 incident reports for falls and see whether the information below is captured in the report. This tool should be used by the quality improvement manager. Information systems staff may also use this tool to develop or update electronic templates for submitting incident reports.

Use this tool to identify areas for improvement and develop educational programs where there are gaps.

Information To Include in Incident Reports

Return to Roadmap

Publication: 13-0015-EF

Internet Citation: Tool 5A: Information To Include in Incident Reports. Content last reviewed January 2013. Agency for Healthcare Research and Quality, Rockville, MD. https://www.ahrq.gov/patient-safety/settings/hospital/fall-prevention/toolkit/incident-reports.html

Click to copy citation

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How to Write an Incident Report

Last Updated: February 8, 2024 Fact Checked

This article was co-authored by Clinton M. Sandvick, JD, PhD . Clinton M. Sandvick worked as a civil litigator in California for over 7 years. He received his JD from the University of Wisconsin-Madison in 1998 and his PhD in American History from the University of Oregon in 2013. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,223,964 times.

If you're a security guard or police officer deployed to the scene of an incident, writing up a detailed and accurate report is an important part of doing your job correctly. A good incident report gives a thorough account of what happened without glossing over unsavory information or leaving out important facts. It's crucial to follow the appropriate protocol, describe the incident clearly, and submit a polished report.

Things You Should Know

  • Get the correct forms from your institution. Pay attention to any special instructions since forms may vary slightly.
  • Note the time, date, and location of the incident on the form. Include your full name and ID number, as well.
  • Write a first person narrative explaining what happened at the scene. Be honest, clear, and concise.
  • Proofread your incident report and revise any mistakes before submitting it.

Incident Report Template and Example

how to write an incident report nursing

Following Protocol

Step 1 Obtain the proper forms from your institution.

  • Follow any instructions that accompany the forms. Each organization uses a different format, so pay attention to the guidelines.
  • In some cases you're responsible for filling out a form issued by your institution. In other cases you'll be asked to type or write up the report on your own.

Tip: If possible, do your write up using word processing software. It will look neater, and you'll be able to use spell check to polish it when you're finished. If you write your report by hand, print clearly instead of using cursive. Don't leave people guessing whether your 7s are actually 1s.

Step 2 Provide the basic facts.

  • The time, date and location of the incident (be specific; write the exact street address, etc.).
  • Your name and ID number.
  • Names of other members of your organization who were present

Step 3 Include a line about the general nature of the incident.

  • For example, you could write that you were called to a certain address after a person was reported for being drunk and disorderly.
  • Note that you should not write what you think might have happened. Stick to the facts, and be objective.

Step 4 Start the report as soon as possible.

Describing What Happened

Step 1 Write a first person narrative telling what happened.

  • Use the full names of each person included in the report. Identify all persons the first time they are cited in your report by listing: first, middle, and last names; date of birth, race, gender, and reference a government issued identification number. In subsequent sentences, you can then refer to them using just their first and last names: "Doe, John" or "John Doe". Start a new paragraph to describe each person's actions separately. Answer the who, what, when, where, and why of what happened.
  • For example, when the police officer mentioned above arrives at the residence where he got the call, he could say: "Upon arrival the officer observed a male white, now known as Doe, John Edwin; date of birth: 03/15/1998; California Driver's License 00789142536, screaming and yelling at a female white,know known as, Doe, Jane, in the front lawn of the above location (the address given earlier). The officer separated both parties involved and conducted field interviews. The officer was told by Mr. John Doe that he had came home from work and discovered that dinner was not made for him. He then stated that he became upset at his wife Mrs. Jane Doe for not having the dinner ready for him."
  • If possible, make sure to include direct quotes from witnesses and other people involved in the incident. For example, in the above scenario, the officer could write “Jane said to me ‘Johnny was mad because I didn’t have dinner ready right on time.'”
  • Include an accurate description of your own role in the course of what occurred. If you had to use physical force to detain someone, don't gloss over it. Report how you handled the situation and its aftermath.

Step 2 Be thorough.

  • For example, instead of saying “when I arrived, his face was red,” you could say, “when I arrived, he was yelling, out of breath, and his face was red with anger.” The second example is better than the first because there are multiple reasons for someone’s face to be red, not just that they are angry.
  • Or, instead of saying “after I arrived at the scene, he charged towards me,” you should say “when I arrived at the scene I demanded that both parties stop fighting. After taking a breath and looking at me, he began to run quickly towards me and held his hand up like he was about to strike me.”

Step 3 Be accurate.

  • For example, if a witness told you he saw someone leap over a fence and run away, clearly indicate that your report of the incident was based upon a witness account; it is not yet a proven fact.
  • Additionally, if you are reporting what the witness told you, you should write down anything that you remember about the witness's demeanor. If their statement's cause controversy later, your report can prove useful. For example, it would be helpful to know that a witness appeared excited while telling you what happened, or if they seemed very calm and evenhanded.

Step 4 Be clear.

  • Keep your writing clear and concise.
  • Additionally, do not use legal or technical words: For example, say “personal vehicle” instead of “P.O.V.” (personally owned vehicle), and “scene of the crime” instead of the typical numbered code that police typically use to notify others of their arrival.
  • Use short, to-the-point sentences that emphasize facts and that don't leave room for interpretation. Instead of writing "I think the suspect wanted to get back at his wife, because he seemed to have ill intentions when he walked up to her and grabbed her," write "The suspect [insert name] walked over to his wife [name] and forcefully grabbed her by the wrist."

Step 5 Be honest.

Polishing the Report

Step 1 Double check the basic facts.

  • Do not try to make sure that statements in your report match those of your colleagues. Individually filed reports guarantee that more than one account of an incident survives. Incident reports can appear later in a court of law. If you alter the facts of your report to match those of another, you can be penalized.

Step 2 Edit and proofread your report.

  • Check it one more time for spelling and grammar errors.
  • Remove any words that could be seen as subjective or judgmental, like words describing feelings and emotions.

Step 3 Submit your incident report.

Expert Q&A

You Might Also Like

Find Mugshots

  • ↑ https://www.indeed.com/career-advice/career-development/work-incident-report
  • ↑ https://www.csus.edu/campus-safety/police-department/_internal/_documents/rwm.pdf
  • ↑ https://www.nfic.org/docs/WrittingEffectiveIncidentReports.pdf
  • ↑ https://openoregon.pressbooks.pub/ctetechwriting/chapter/accident-and-incident-reports/
  • ↑ https://oer.pressbooks.pub/opentrailstechnicalwriting/chapter/writing-incident-reports/

About This Article

Clinton M. Sandvick, JD, PhD

If you need to write an incident report, start writing down the basic facts you need to remember as soon as possible, so you don’t start to forget details. Include the time, date, and location of the incident, as well as your name and work ID number and the names of anyone else who was present. Start by describing the general nature of the incident, then write out a detailed, first-person account of what happened. Include as many details as you can. Keep reading for tips on editing and polishing your report. Did this summary help you? Yes No

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COMMENTS

  1. How to Write a Nurse Incident Report

    Risk management. Incident report data is used to identify and eliminate potential risks necessary to prevent future mistakes. For example, if an incident report review finds that most medical errors occur during shift changes, risk management teams may suggest that nursing staff develop standardized turnover protocols to avoid future errors.

  2. Incident Reports

    Two words: Incident Reports. Ask any nurse about them and you will probably not get a happy response. Groans about the time they take, uncertainty about what to include, and worries about being punished. Maybe even a little desire to skip it. It's time to rethink how you feel about incident reports. Stop seeing them as a time-sucking enemy.

  3. Incident Reporting in Healthcare: A Complete Guide (2024)

    Examples Components Benefits Challenges Definition What Does Incident Reporting in Healthcare Means? To err is human, to cover up is unforgivable, and to fail to learn is inexcusable." Prof Liam Donaldson (WHO Envoy for Patient Safety) An incident is an unexpected event that affects patient or staff safety.

  4. Nursing Incident Report

    1. School Nurse Incident Report 2. Nursing Incidents of Violence Report Especially if you or your patients are going to be victims of the incident. To keep everyone safe from any issues or risks that go with it, incident reports should be a priority especially for those who are working in health care or medical fields.

  5. Are You Filing Incident Reports Properly?

    The rule of thumb is that any time a patient makes a complaint, a medication error occurs, a medical device malfunctions, or anyone—patient, staff member, or visitor—is injured or involved in a situation with the potential for injury, an incident report is required. Many nurses complain that these reports are more trouble than they're worth.

  6. Four Things You Need To Know About The Incident Report In Nursing For

    How do you write an incident report in nursing? What are examples of an incident (in nursing)? What makes a good incident report? Sources and Resources 1. What Is An Incident Report In Nursing? An incident report in nursing is a report which details an event where a person is injured or property is damaged.

  7. Incident Reporting

    StatPearls [Internet]. Show details Incident Reporting Consolato Sergi; Donald D. Davis. Author Information and Affiliations Last Update: July 25, 2023. Go to: Definition/Introduction Medical errors currently represent a serious public health issue, as they pose a severe threat to patient safety.

  8. Incident reports: Nursing

    Feedback Incident reports: Nursing Videos, Flashcards, High Yield Notes, & Practice Questions. Learn and reinforce your understanding of Incident reports: Nursing.

  9. Reporting Patient Incidents: A Best Practices Guide

    A patient incident report, according to Berxi, is "an electronic or paper document that provides a detailed, written account of the chain of events leading up to and following an unforeseen circumstance in a healthcare setting." Reports are typically completed by nurses or other licensed personnel.

  10. Using incident reports as a teaching tool : Nursing Management

    Methods The first process incorporated the nurses who were involved in the incident and allowed them to share their mistakes, what could have been done to prevent the error, and how to resolve the situation through interactive sessions with their colleagues.

  11. Critical incident report for nursing

    Part 3: Structures for reflective writing. Avoid a rambling stream of consciousness that recounts what happened when. There is a structure to the writing process as well as the reflective process. View this video to see what you need to think about and say in regard to your incident. Critical Incident Reflection 3/4 - Structures for reflective ...

  12. How to Write a Nurse Incident Report

    We now know how critical these incident reports can be. Here are six tips to help you create a thorough and effective report. Be clear and concise. Use proper grammar and spelling. Be objective and avoid assumptions. Use direct quotes as narrated by witnesses and other relevant parties.

  13. The importance of critical incident reporting

    It is paramount that everyone understands that patient safety is the business of the whole team. 4. Analyse the results logically and formulate an action plan. Identify the cause of the incident. Focus on the story, and all the contributory issues, not on the individual.

  14. Incident Report

    Written with a pen (ink) not pencil. Information written using a pencil can be erased. Details should be complete and accurate. The patient should be identified with the following details: Patient's condition before and after the incident Other details included are: Details of ward or clinical area Date, time and place of incident

  15. 10+ SAMPLE Nursing Incident Report in PDF

    A Nursing Incident Report is a document may it be a paper or a typewritten one that provides detailed information and account of the chain of events leading up to and following an unforeseen circumstance in a healthcare setting or facility especially in the nursing side.

  16. Incident Reports

    The interpretation is simple: An incident report in nursing be adenine report which details an event where ampere character is injured, or property be damaged, threatening patient, visitor, or associate safety. Even this seems straightforward, at "event" isn't always plain.

  17. Nurse Incident Report

    1. School Nurse Incident Report speedytemplate.com Details File Format PDF Size: 56 KB Download 2. Confidential Nurse Incident Report acgov.org Details File Format PDF Size: 18 KB Download 3. Basic Nurse Incident Reporting nzno.org.nz Details File Format PDF Size: 259 KB Download 4.

  18. Awareness of reporting practices and barriers to incident reporting

    Results. The participants showed a high level of awareness of the incident reporting with a mean score of 7.3 (SD = 2.5), representing 94.8% of the highest score. Nurses perceived their reporting practices at the medium level, with a mean score of 2.23 out of 4. The main reporting barriers included worrying about disciplinary actions, fearing ...

  19. How to Write an Incident Report

    © 2023 Google LLC Incident reports are an important tool that can help your organization improve the quality of care and workplace safety. By highlighting accidents and near m...

  20. Tool 5A: Information To Include in Incident Reports

    How to use this tool: Review your last 10 incident reports for falls and see whether the information below is captured in the report. This tool should be used by the quality improvement manager. Information systems staff may also use this tool to develop or update electronic templates for submitting incident reports.

  21. PDF INCIDENT REPORT MANUAL

    2: New Incident: The option pressed to input a New Incident into the system. 3: Assignments: The number of Incident Reports assigned to you for action (Default users have normally do not have assignments, but if further information on your incident. report is required, you could have an assignment).

  22. How to Write an Incident Report: 12 Steps (with Pictures)

    4. Start the report as soon as possible. Write it the same day as the incident if possible. If you wait a day or two your memory will start to get a little fuzzy. You should write down the basic facts you need to remember as soon as the incident occurs. Do your report write-up within the first 24 hours afterward.

  23. Incident (occurrence) reporting: a cornerstone for safety and quality

    Incident reporting a a powerful source of information. When used effectively, it provides a factual description of an adverse case or near ms that supports learning, security and improved care quality. Most health attend entities take an electronic incident reporting system to identify…