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Unlock the Power of Zoom on Your Chromebook
Video conferencing has become an essential part of our lives in the current pandemic. Zoom is one of the most popular video conferencing applications, and it is now available on Chromebooks. With Zoom on your Chromebook, you can stay connected with your friends, family, and colleagues from anywhere in the world. Here are some tips to help you unlock the power of Zoom on your Chromebook.
Install Zoom on Your Chromebook
The first step to using Zoom on your Chromebook is to install it. You can do this by going to the Chrome Web Store and searching for “Zoom”. Once you find it, click “Add to Chrome” and then click “Add App”. This will install the app onto your Chromebook and you will be ready to start using it.
Set Up Your Account
Once you have installed Zoom on your Chromebook, you will need to set up an account. To do this, open the app and click “Sign Up”. You will then be prompted to enter your name, email address, and a password. Once you have done this, you will be ready to start using Zoom on your Chromebook.
Start a Meeting
Now that you have installed Zoom and set up an account, it’s time to start a meeting. To do this, open the app and click “Start a Meeting”. You will then be prompted to enter a meeting name and password (if applicable). Once you have done this, you can invite people to join your meeting by entering their email addresses or sending them an invitation link.
Using Zoom on your Chromebook is easy and convenient. With these tips, you can quickly get started with video conferencing from anywhere in the world.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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8 tips on how to present over Zoom like a pro
Today, Zoom is a central part of the remote workplace. It and other video conference platforms are widely used for meetings, job interviews, webinars, and presentations.
In-person presentations can be stressful enough, and having to conduct them virtually can seem even more daunting.
But it doesn't have to be that way. Our eight pro tips for presenting over Zoom may help you feel more prepared, comfortable, and confident. Read on to find out more.
1. Plan out your Zoom background/location ahead of time.
You can use a location in your home or a virtual Zoom background. If you select a place in your house, make sure it is uncluttered and clean. A plain wall or shelves with neatly arranged books provide a professional setting.
Consider lighting. Soft lighting placed in front of you illuminates you evenly; sitting in front of a window can cause glare and shadows.
Make sure your background doesn't distract from you and your presentation. You don't want your audience focusing on a family photo or the dishes in the sink.
2. Test your equipment before your presentation.
Your equipment can make or break your Zoom presentation.
To avoid surprises, check your internet connection, plug in your laptop, and ensure that your camera angle is correct and that the microphone works.
You can confirm your internet connection, audio, and visual with a Zoom test meeting . Using a hard-wired connection rather than wifi is the safer option. And closing any applications you won't need during the presentation can conserve bandwidth.
Taking precautions can avoid or minimize frozen screens, views of the top of your head, dead batteries, and sound problems.
3. Put notes in the right place on your screen(s).
The best webcams for remote-working video calls
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You need your notes where you can see them, but you don't want to keep looking down or off to the side during your presentation.
To combat this, you can use dual monitors . Position your presentation on one of them, visible to all, and your presenter's notes — plus the webcam you're using — on the other, visible only to you.
Or you can present your slide show in a window and put a private view of your notes in another window on the same screen. Zoom provides step-by-step instructions for single and dual screens.
4. Practice Zoom presenting as if it were the real thing.
Zoom allows you to practice in the precise environment where you will be presenting. Set up your background, lighting, and screens as you will on presentation day. You can schedule a webinar practice session on Zoom and run through your presentation exactly as you will on the day. You can invite a friend to join you and offer feedback.
Practicing can make the difference between a smooth presentation or an awkward one. Rehearse as often as you can, and visit our page of public speaking tips .
SEE: What tech jobs don't require public speaking?
5. Minimize clutter on your slides.
Slides are a key part of a virtual presentation and can help you and the audience stay on track.
Slides should be easy to read and navigate. Avoid brightly colored backgrounds, complicated fonts, and too many graphics.
Each slide should communicate one concept or idea. Avoid a long list of bullet points on a single slide.
While a slide with few words in readable, bolded font works fine, visuals like charts, maps, and illustrations or photos can be more effective and keep your audience engaged.
6. Use easy-to-understand visuals.
Visuals liven up your Zoom presentation in ways words don't. Instead of a long list of numbers explaining company statistics, try a graph or pie chart. Visuals aid understanding and keep your audience interested.
Explaining technical procedures with videos or illustrations rather than wordy descriptions alone enables you to show and tell. They also accommodate different learning styles within your audience.
Microsoft posts tutorials for incorporating visual elements into PowerPoint slides and inserting videos from the web or your computer .
7. Explain your agenda before you begin presenting.
Most people like to know what to expect when logging onto a meeting. Opening your presentation with a slide outlining your agenda sets the timeline for your meeting and reassures your audience. If you plan to allow audience interaction, make sure to highlight when and how in your agenda.
You can list the points you're going to cover in your presentation on your slide(s) and/or use graphics. You can pose a question on a slide, then show how you plan to answer it. Starting off with a funny (but work-appropriate) photograph or illustration can put you and your audience at ease.
8. If appropriate, encourage your audience to interact.
Unless you have a good reason not to, encourage your audience to interact during or after your presentation.
Some presenters ask participants to use Zoom's chat function for questions and pause the presentation periodically to answer them or wait until the end. Presenters can mute and unmute the audience and allow time for comments and questions that way. Zoom also allows for engagement through participant polls during the presentation
The size of your audience may dictate how you want to handle audience interaction.
Not allowing participant interaction risks losing your audience to their phones and other distractions.
The hardest part of presenting on Zoom may be the technology for some and the public speaking for others. We hope our tips help.
Online public speaking courses can help with anxiety and discomfort. Developing emotional intelligence skills can also benefit your Zoom presentations.
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Zoom presentation tips to bring human connection into virtual meetings
Get your team on prezi – watch this on demand video.
Līva Luriņa November 01, 2021
Gartner has acknowledged Zoom as a leader in meeting solutions for the sixth year in a row. That’s well deserved, as it’s pretty challenging to find a person in the digital world who’s never joined a Zoom meeting.
In a sea of countless Zoom presentations , it’s crucial to stand out in order to succeed. But what’s the best way to tell your story, engage your audience, and avoid virtual meeting fatigue ? Through personal connection.
Read on to learn the nine best Zoom presentation tips to help you build a human connection in the era of virtual meetings and discover 11 handy Zoom hacks to advance your Zoom presentation skills.
1. Do your homework
The most important Zoom presentation tip is to think about your audience before thinking about the slides. You need to understand their expectations to bring value and build a real connection.
Consider things about your audience such as:
- What do they need or want from your Zoom presentation?
- Challenges or fears they face
- Tone of voice or vocabulary that is the most appropriate to use
- Examples or stories can they relate to
Once you’ve answered these questions, you can design your presentation accordingly. It’s a good idea to modify your presentation each time you face a new group of people.
2. Tell a story
There’s no better way to create an emotional connection with the audience than telling a story. Including storytelling in presentations will also help them better understand and remember information that’s important both in business and education.
But how do you actually include a story in your presentation? To really unlock all the potential, the storyline has to be connected to your main goal and, following the best Zoom presentation tips, carried throughout the whole presentation.
First, clarify what emotion you want to evoke, whether it’s surprise, joy, desire, anger, or anything else. Think of relatable examples, statistics, jokes, or experiences that will resonate with your audience. When you see people nodding their heads, that’s usually a sign that you’re nailing the presentation, and you’ve made an emotional connection with your audience (or they’re practicing active listening skills :)).
Elena Valentine, CEO of Skillscout, uses Prezi Video to show the importance of storytelling in presentation and shares some tips to help you hone in on using story as the ultimate attention grabber. Learn all about it in here video.
3. Visual vs. textual information
Zoom presentations with visual aids are 43% more persuasive than those without. The human brain loves visuals – they make it easier to quickly process the message compared to slides with text. Also, ideas presented graphically are easier to comprehend and remember than those presented through text alone.
To bring the human connection to your Zoom presentation, you need all eyes on you. If your audience is focused on reading lines or bulleted lists on the screen, they are more likely not paying attention to what you’re saying.
That’s why it’s important to include visual information in your slides. Here are some Zoom presentation tips about types of visuals for your slides:
- Data visualizations. Charts and graphs are your best friends if you want to communicate data and numbers. Prezi’s data visualization tools can help you with that – easily create designs to support your story and make your presentation more delicious.
- Maps . Turn geographical data and insights into interactive maps for cities, regions, or even whole continents – our brains love the data associated with reality.
- Images and videos. These visual assets are a must-have in presentations to explain how things work, emphasize the idea, or draw attention to your message. Your choice of images will impact the emotional connection with the audience, so choose them wisely.
- Graphic elements. Flowcharts, diagrams, icon blocks, notes, and other features are excellent ways to communicate processes, plans, or ongoing situations. Combine your story with these elements, and you can be sure your message will be apparent to everyone.
- GIFs and stickers. Sometimes one GIF can express more than words could say. They are super helpful if you want to create an exact image in the audience’s head. For example, imagine a presentation about monthly sales performance and this GIF on the first slide:
This celebratory GIF is a great way to kick things off and get your team excited to hear the rest of your presentation.
4. Let your audience hear and see you
Another Zoom presentation tip regards what your audience can see and hear. It’s best to come off as professional as possible.
Good lighting conditions don’t mean spotlights all around you. Natural light is the best tool to look good in a virtual presentation . Make sure you sit near the window but avoid having it behind your back as it will create a shadow. If the natural lighting isn’t an option, play around with your lamps – even a cheap ring light can make a huge difference. Watch this video to learn how to create the best video lighting and more.
Now, when your audience can see you, make sure they can hear you as well. There’s nothing worse than watching a Zoom presentation when the speaker has disruptive noise in the background or a squeaky mic.
In the video below, we explain the best ways to make a crisp and clear sound when you’re presenting. Even more, Zoom has several ways you can improve your audio – look for more Zoom presentation tips and hacks at the end of this article.
5. Make sure your Zoom presentation flows
This Zoom presentation tip works well with storytelling. Everything you say and show should have a good segue – both your story and your presentation slides.
Rather than transitioning through slides linearly, use Prezi’s presentation templates to have a more conversational presentation. You can create various flows and zoom in on a topic to go deeper. Or, let the conversation guide you and jump straight into the most relevant topics that your audience is interested in.
In his video, Brian Fanzo, Digital Futurist and keynote speaker, covers how to avoid coming off as scripted in an online presentation. Watch his video here for more:
6. Body language is worth a thousand words
Body language has an enormous impact on how your audience perceives your Zoom presentation. Jessica Chen, Founder and CEO of Soulcast Media in her Prezi video explains that body language determines up to 60% of how we receive the information presented, whereas the choice of words makes only 7% and tone of voice only 33%.
There are many ways you can mindfully use your body language during presentations. One of the top Zoom presentation tips is to stick something eye-catching next to your laptop camera so you can hold eye contact with the audience. To look confident and persuasive, move slowly, fluidly, create space between your shoulders and ears, and keep your head straight. And most importantly – use your hands, especially at the start of your video call. It will create a warm and safe place both for you and your audience.
7. Don’t hide behind the slides
It’s hard to make your presentation personal if you’re just a small rectangle in the corner of the Zoom window. All your audience can see on their screen is a giant slide with information and data.
Using your body language is a key Zoom presentation tip, that’s why you should forget about sharing your screen and display your content right next to you. This makes a more memorable experience and impactful presentation. Prezi Video is the right tool for that – easily drag and drop the content you’d like to show or use our templates to build presentations that will amaze your audience.
8. Activate your audience
Another great Zoom presentation tip to keep your audience engaged is through conversational presenting with interactions. Once in a while, stop presenting to talk with your audience and allow them to ask questions or clarify something. Encourage them to use the Zoom chat or respond to a poll .
Zoom breakout rooms are an excellent choice for online workshops or training sessions. Participants can discuss the topics from your presentation in greater detail and express their ideas, enabling collaborative learning and knowledge sharing.
However, not everyone feels comfortable speaking up. Using Prezi Video during online meetings allows your audience to share instant reactions – images, GIFs , text, or stickers. By organizing that kind of interactivity in your Zoom meeting, everyone can participate and raise the level of energy in the meeting.
For more tips on activating your audience on Zoom, watch this Prezi video by Rich Mulholland, founder of the presentation company Missing Link:
9. Create, rehearse, present
You can agree on or not with Malcolm’s Gladwell “ 10,000-hour rule “, but one thing is clear – the more you present, the better you become at it.
Once you’ve created your presentation content, rehearse it. You can use Prezi Video to record yourself before going live to Zoom so that you can see yourself in action. Practice where you’ll add pauses, ask the audience a question, or make a joke. Think about what tone of voice you should use to keep the audience focused and what your body language is saying.
You can even record your presentation and review it later to gauge how you can improve it. Practice makes perfect.
Selling on video expert, Julie Hansen, shares Zoom presentation tips for more effective sales meetings in her video here:
11 Zoom presentation hacks for even better meetings
Add prezi virtual camera.
Download Prezi Video desktop app and connect Prezi Virtual Camera with your Zoom . After that, you can instantly share your content and ideas with you on screen, making everything from internal updates, trainings, and sales pitches more interesting.
Change your Zoom virtual background
To jazz up your Zoom presentation, you can create and upload your own virtual background image . Surprise coworkers with your office’s picture in the background, join a meeting from a sunny beach in Spain, or create a professional-looking background as your business card. Use one of our virtual background templates to get started.
Test the sound
It’s always a good idea to test your mic before joining a Zoom meeting. Go Zoom Settings > Audio and test both your microphone and speakers. This way, you can avoid that awkward “Can you hear me?” moment at the start of your meeting.
Spacebar to mute/unmute
Forget about those awkward moments when you’re trying to find the mic to unmute yourself and say something quickly. One nifty Zoom presentation tip: hit the spacebar and hold it to unmute yourself as you speak.
Turn off video and audio by default
Avoid that “first look tension” when joining a Zoom meeting. Go to Settings > Audio and mute your mic when joining a meeting to control the first sound. Under the Settings > Video settings, check the “ Stop my video when joining the meeting ” so that you can always greet your team with a smile and a wave.
Hide non-video participants
During large team meetings or all-hands, it’s nice to see other coworkers in your Zoom window. To avoid a cluttered screen with static images and videos, you can hide meeting participants without video from the gallery view. Go to Settings > Video and click Hide non-video participants . Now you can enjoy live reactions and people around you all meeting long.
Hide your self-view during Zoom presentations
In Zoom meetings, we tend to pay too much attention to how we look. It can be a real distraction and steal the focus of the presenter. To avoid that, press the three dots button on your video and choose Hide Self View . This will create a more natural feeling, as you most likely wouldn’t look in the mirror during a face-to-face meeting.
Share your screen with confidence
Eliminate notifications like messages or ads popping out when you’re sharing your screen. If you’re using a Mac, we recommend turning on Do Not Disturb mode , and for Windows users, use Focus Assist to avoid unnecessary pop-ups.
Mute all participants
It’s common for someone to have their mic on by accident, which can cause unwelcome distractions like background conversations, traffic sounds, or a barking dog. Skip these moments and mute everyone: hit Command+Control+M on Mac or Alt+M on PC.
Ensure the best visual quality
To ensure the best presentation quality, always go on Fullscreen mode . It’s especially important when presenting data during a meeting or explaining complicated graphs with small text.
Use reactions to interact
Small things matter, especially when you want your virtual presentation to have more human connection. Though Zoom allows you to use reactions like applause, love, thumbs up, and others, you can unlock even more interactivity with Prezi Video. Encourage your audience to share comments, GIFs, or any image during your presentation, allowing them to react and give feedback without unmuting or affecting meeting time.
Put these Zoom presentation tips into action
With more presentations happening online than ever before, it’s important to understand the basics of Zoom and how it affects your presentations. Learn more Zoom presentation tips when you visit the Prezi Video Gallery or get started by creating your first Zoom presentation today.
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Zoom Presentation Tips to Make Your Audience Go ‘WOW’
- November 15, 2022
Whether you’re an experienced specialist with pre-presentation jitters, or a student with a head full of anxiety – or anyone else in between, let me start by telling you: you got this . There ain’t nothing that a well-crafted list of Zoom presentation tips can’t solve!
It’s possible you’ve already scrolled through some tips for presenting on Zoom and still have that fidgety feeling of anxiety. So let’s get the first one out in the open straight away. Nerves are normal – but not neccessary. In fact, that’s maybe the most important thing to remember – so let’s make that our first tip.
1. Embrace the Fear
A lot of people seem to think that nerves are a sign of weakness: “ if I’m nervous before presenting, maybe I don’t know the subject well enough.”
Everybody gets nervous, especially when they have to navigate the technical factors of presenting on Zoom, or lack public speaking experience. Throw in someone asking ‘ can we record this presentation? ‘ and you’re surely bound to get nervous.
Even those with tons of experience feel a little tense every now and then. Maybe the audience is larger than normal, the topic more complex, or the people listening need to make some critical decision based on your presentation.
Feeling fear is normal. Feeling anxious is normal. Feeling tense is normal. These emotions are your body’s way of telling you that you are in a new situation that it doesn’t quite know how to deal with, so it places you on red alert. You become more aware. The tension you feel in your muscles is your body’s primitive instinct kicking in and preparing you for action.
Your body reacts the same way with excitement. In fact, there is very little difference between excitement and fear – which means you can choose to turn fear into excitement. The only difference between the two emotions is what you choose to associate them with. If it’s something you’re scared to do, it becomes a negative feeling. If it’s something you’re delighted to do, it becomes a positive feeling.
By recognizing your instincts, you are able to overcome them. Embrace the fear.
Not only that – but who is your audience to judge you? We’re all human. Taking a few deep breaths is scientifically proven to help calm nerves . Speak slowly – don’t try to rush through. If you make a small blunder, don’t sweat it. Don’t take yourself too seriously. Chances are, when the meeting starts, your audience is wondering what to have for dinner tonight, not analyzing your every move. Which is why it’s important to grab their attention early …
2. Grab Your Audience’s Attention and Don’t Let Go
Want to know how to do a presentation on Zoom that your audience will remember? Get their attention early and don’t let go until it’s time to end the call.
Most people who have to attend a presentation are probably bored before it’s even begun. This is why you need to set your tone from the very beginning, and maintain it throughout. If you take too long to get started, or waste time fumbling with your presentation mode settings, your audience will lose interest. Fast. As you’re not going to let that happen, you need to start as you mean to go on. First impressions are important – and preperation is key.
Enter with 100% clarity on your presentation’s purpose. What’s the goal? What do you want the audience to do with the information you’re about to give them? How will you convey the key information? When will your audience get to ask questions?
Establish your credibility early. Why are you the right person to be speaking about this topic? There may be gaps in your knowldge with regards to certain aeras – and that’s OK too. Acknoweldge what you don’t know.
Consider starting with an icebreaker. I’d recommend avoiding dad jokes (unless your audience is full of Dads, of course). A good idea is to start with a warm welcome and a relevant fact about yourself that helps make a connection with the audience.
3. Configure Your Zoom Settings in Advance
Another thing for making your presentation start on the right foot: make sure you’ve got everything configured in advance. This includes:
- Screenshare settings
- Recording permissions
If you want to add some professionalism to your presentation, you can blur your background on Zoom and thereby declutter your camera view. On the other hand, if you’d like to get some laughs out of your audience, you could choose a funny Zoom background that’s relevant to the topics of the presentation. Either way, get your background sorted before you begin.
Same goes for your camera and mic. Since you’ll probably be sharing your screen, make sure you have closed all non-relevant tabs, have all the presentation material to hand – and your speaker notes readily available.
Get ready before the meeting begins by running a test or two before you join. It’ll make you more confident straight off the bat when you know that you won’t need to fiddle with your settings under pressure.
Tip for Recording Presentations on Zoom
Typically, an important Zoom presentation will be recorded. If that is the case, you’ll want to ensure beforehand that you have the neccessary Admin permission. If you want to record the Zoom meeting without host permission , you can do so easily with a free meeting recorder like tl;dv .
The benefit of tl;dv is that you’ll also be able to edit the Zoom presentation afterwards (cutting out any small talk, or technical blips) and lift take-aways directly from the free transcript . You can also add timestamps to your recorded presentation before you share it with anyone – so viewers can jump directly to the moment in the presentation where you tackle different agenda items.
4. Use Good Visuals
A critical aspect of most presentations is the visual side of them. Will it just be you talking, or will you have a slideshow to share? If so, follow the point above and make sure you know how to present a ppt on Zoom via the Screen Share option before you start presenting.
It’s also a good idea to include relevant:
- Data and Statistics
- Images and Videos
- GIFs and Stickers
Presentation templates can be a game-changer here, streamlining the process and helping you create impactful presentations effortlessly, ensuring your audience stays engaged.
Don’t hide behind the slides though. The last thing people want to see is a non-stop slideshow with your face in a tiny box in the corner. Be sure to only show what’s necessary, and cover the rest yourself.
5. Put Your Notes in the Right Place
If you’re wondering how to present on Zoom without showing notes, you have a few options. One way to make sure you keep eye contact with your audience – or your camera – without forgetting your notes, is to have them on sticky notes stuck to your screen. Even better if you have a dual screen set up, you can have notes on your other monitor and not have to look down every ten seconds.
There are also apps you can get for notes that you can leave open over the top of your Zoom presentation. It’s more engaging and professional when you at least appear to know what you’re talking about without having to look down to read what you wrote.
Legend has it that every time you look down at your notes, the mind of at least one audience member wanders away, never to return…
6. Dress to Impress
We know it can be tempting to go with the good old fashioned shirt and underwear combo, but if you’re presenting, it helps to get in the zone and dress for the occasion. If you’re feeling smart, chances are you’ll be more engaging and more powerful in your speech.
Having said that, if you’re still feeling nervous, you can also just imagine that everyone in your audience is naked – half of them probably are from the waist down anyway. 🤷
7. Practice, Practice, Practice
Everyone’s heard the saying, practice makes perfect, but 21% of people don’t practice their presentations at all . On the other hand, the same survey showed that 22% of the ones that did practice spent more than 5 hours rehearsing! We believe there is probably a healthy midground.
With tl;dv, your practice time just became a whole lot more productive. You can record unlimited Zoom calls , so you can literally do your presentation to yourself and then rewatch it to see how it went.
Looking down at your notes too much? Stick them somewhere you can see. Lighting not as good as you’d hoped? Switch it up. Gone are the days where practicing meant just repeating the presentation to yourself and arbitrarily judging whether it was good or not. Now you have the proof.
The Zoom extension is free to download and you can learn a lot from revisiting your presentations to identify strengths and areas for improvement. You can also timestamp certain areas that you’d like feedback on, so your colleagues can jump straight to the relevant part. Know your introduction is spot on but need to add a little more oomph to end CTA? Just timestamp it, and get someone else’s eyes on it! It’s a great way to collect input and feedback.
8. Non-verbal Communication
Just because you’re presenting online doesn’t mean you can skimp on the body language. One of the little-utilized Zoom presentation tips is to make use of non-verbal communication.
We don’t want to advocate for you to start throwing your arms all over the place in a frenzied rush, but one of the ways to engage your audience and express empathy from behind a screen is by slightly exaggerating your body language . As this is an online presentation, you need to emphasize each movement just a little more so that it can be felt the same way it would in a face-to-face presentation.
It’s also important to be purposeful with your actions. Sit up straight to display confidence. Use hand gestures for emphasis. Avoid slumping, slouching or leaning as these subtle actions tend to disengage the audience.
It sounds obvious, but smiling, nodding and other forms of positive feedback are great ways to warm an audience. It makes them feel welcome and ready to interact.
9. Verbal Communication
Talking to a screen can often be more intimidating than talking to actual people. With less feedback from your audience, you can often go off on tangents and ramble a little more than necessary.
Remember not to talk too fast. Articulate yourself clearly and speak with purpose, emphasizing tone and pitch where necessary. Use well-placed notes to stay on topic.
Silence can be your best friend . If you want to make a hard-hitting statistic really hit home, deliver it and let it sit for a beat. A pause in the right place can do way more than words.
Remember to hold eye contact while you’re speaking too, and complement your voice with some non-verbal gestures outlined above. Filler-words like ‘uhm’ can distract from your message and make you sound less confident. Though totally normal in everyday speech, you can make a presentation even more amazing by avoiding some of the classic ‘uuuhs’ and ‘like’. When you’re tempted to use a filler word, practise being silent instead. As mentioned, a simple pause can be a lot more effective than rambling the entire time!
10. Give a Call to Action
Even if you give the most mind-blowing presentation known to man, it can still fall flat if there is no call to action (CTA). This is one of the most important, yet often overlooked, Zoom presentation tips.
What do you want your audience to do after your presentation? What’s their next move? What was the crucial core of your talk and how does it influence them to act? Always give a clear call to action to your audience so that they know what to do with the new information you’ve presented to them.
Let’s say you’re giving a presentation on why tl;dv is the best online meeting software . End the presentation by telling your audience to install the tool for free , accompanying this CTA with a clear, concise message about why it’s beneficial to do so: it’s a free extension that lets you catch up on meetings in minutes.
11. Master the Agenda
By showing your audience a clear and agenda at the beginning of the presentation, you’ll help them feel prepared. An agenda shows the progression of the presentation, so your audience knows when to expect specific aspects to be covered, and roughly how much time will be spent touching upon each agenda item.
If you have guest speakers, an agenda will let them mentally prepare for the moment it will be their turn to contribute. For longer presentations, you’ll want to factor in a ‘short break’ into the agenda, so everyone knows when they can expect that much-needed toilet break.
12. End With Impact
Just like with storytelling, you want to hook your audience from the start, keep them thoroughly engaged throughout, then end with a BANG! There are many ways you can do this, but one that we love is with a quote.
Choose a quote relevant to your Zoom presentation topic, preferably something that will make your audience stop and think. A good quote can still be ringing in their ears days later.
If you can’t think of a quote from the top of your head, Google is your best friend. Just type in your purpose or topic followed by the word “quotes” and you’ll get hundreds to choose from. Obviously, you might have to sift through some crap before you get to the goodies, but it’ll be worth it.
But what if you can’t summarize your topic focus with a succint quote? Albert Einstein has some words of wisdom for you:
“If you can’t explain it simply, you don’t understand it well enough." Albert Einsten
tl;dr: How to ace your Zoom presentation
- Prepare well in advance
- Serve up an amazing agenda
- Learn from recordings of past presentations
- Turn your fear into excitement
- Use the power of a simple ‘pause’
- Make your slides engaging with visuals
- Don’t panic!
You got this. Now go WOW your audience.
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15 Tips for Engaging Zoom Presentations + Examples
Your next Zoom presentation is a week away. And your mind is racing.
What presentation software should you use?
What if the other attendees can hear your neighbor’s loud music?
Will they find your presentation boring?
Relax and take a deep breath.
You don’t have to figure out the answers to these questions by yourself. This guide will cover everything you need to know about planning and delivering engaging Zoom presentations without stress and anxiety!
After reading this article, you’ll be brimming with confidence and competence on your next Zoom presentation.
Table of contents :
The science behind your Zoom presentation anxiety
- Downloadable Zoom presentation checklist
Part 1: Tips on how to plan and prepare for your Zoom presentation
Part 2: tips during your zoom presentation.
- How to share your Piktochart slide deck on Zoom
- Present with ease on Zoom using Piktochart presentations
Before we get into all the other Zoom presentation tips, perhaps the most important is to deal with your Zoom presentation anxiety. And you’re not alone – anxiety over Zoom presentations is more common than you think .
A 2021 paper on why students have difficulties learning during synchronous presentations over Zoom found that 80 percent of the students polled experienced anxiety and trouble focusing during their virtual classes. But what causes this worry? In a peer-reviewed article, Professor Jeremy Bailenson, founding director of the Stanford Virtual Human Interaction Lab , highlighted the results of their research and cited four primary reasons behind Zoom fatigue, stress, and anxiety:
- Your brain interprets excessive amounts of close-up eye contact during video chats as an “intense situation.”
- Like looking at the mirror, you become more critical of yourself as you see yourself on camera.
- Limited movements while you’re chained in your chair and table.
- Video chats require a higher cognitive load than face-to-face presentations.
“You’ve got to make sure that your head is framed within the center of the video. If you want to show someone that you agree with them, you have to do an exaggerated nod or put your thumbs up. That adds cognitive load as you’re using mental calories in order to communicate,” shares Bailenson.
Finally, you have to consider tech troubles and presentation software fiascos, as well as dealing with the pressure of public speaking.
15 Zoom presentation tips and tricks to help you own the room like a pro
Now that you understand why Zoom presentations give you sweaty palms, let’s go through 15 actionable steps to prepare for the slides.
We created a checklist of the Zoom presentation tips so you can cross off each task.
Prefer video learning instead? Watch the video below.
The success of your Zoom presentation is the result of thoughtful planning and preparation.
Get ready for your online class, product webinar, or job interview on Zoom with the following pre-presentation tips:
1. Decide on the scope of your Zoom presentation
Before presenting on Zoom, ask yourself — what one particular idea or insight would you want your audience to learn from you?
“Defining the scope is the most critical step. What are the boundaries, what are the deliverables, what is the topic that you are covering?”, recommends Linda Parry Murphy , CEO of Product Launchers, Inc.
Trying to cover every subject will only make you more nervous.
Remember the Stanford study earlier about too much cognitive load as one of the reasons behind Zoom presentation anxiety?
Limiting the scope of your presentation can significantly reduce your cognitive load while keeping your audience focused on the key points.
2. Plan for the structure of your online presentation
It’s important to master the sequence and structure of your presentation as part of your preparation. Creating a framework guides the meeting participants so they understand what the data means, why it’s important, and what the implications are in this situation.
A solid structure in place also makes it easier to go back to what you’re saying. As a result, you will feel more confident because you can keep track of your talking points with a quick glance at your outline if you lose your train of thought.
Matt Abrahams, a lecturer in Organizational Behavior and author of Speaking Up Without Freaking Out , recommends the following examples of presentation structures that you can use:
- Past-Present-Future – review a process or share a timeline
- Comparison-Contrast – show the benefits of a certain idea, insight, product, or service
- Cause-Effect – explain the rationale behind a decision
- Problem-Solution-Benefit – motivate or convince your audience
- What?-So What?-Now What? – convince people to do a specific action after your presentation
Another simple presentation structure you can work on is to start with an introduction, the meat of your presentation where you can highlight 3 points, and wrap up with the summary and call-to-action.
3. Prepare your presentation visuals
Plenty of research and evidence shows that including images is more effective in getting your message across than written text or oral communications alone.
For instance, a captivating visual is four times more effective in conveying information than words alone. People remember 80 percent of what they see and do, compared to 20 percent through reading and 10 percent through hearing, respectively.
If your goal is to convince your audience during your Zoom presentation, you’ll also be delighted to know that using visuals can help you become more persuasive.
A Wharton School of Business research found that around a third of the audiences they polled felt that presenters who used visuals were more persuasive.
So remember that well-chosen images, even stock photos, can do wonders to augment your slides.
When making visuals for your presentation, use these questions as your guide:
- Is there an icon, illustration, or image that could represent your point in a more meaningful way?
- What types of diagrams , such as a timeline, flowchart, pie chart, arrows, or graphs, will help get your point across to your audience?
- Who are my target audiences? When choosing visuals for my presentation, are there certain cultural taboos or inappropriate humor that I should be aware of?
One more thing – consider using bullet points if you find slides with walls of text. They’ll be easier to digest without taking the focus away from you.
Present with ease (and minus the stress!) with Piktochart.
You don’t have to worry about how your online presentations will look like. Piktochart’s easy-to-edit templates will take care of the visual aspect for you.
4. Eliminate clutter in your surroundings
Staying in one place with no room to maneuver probably doesn’t spark joy for anyone. KonMari your environment by eliminating clutter on your desk and in the space around you. This means extra keyboards, unused notebooks, pens, food boxes, and books can go.
Eliminating clutter gives your brain the impression that there’s more room for you to move around during your Zoom event.
If the space you’re presenting in makes it difficult to clear off clutter, you could find a plain wall to present against. And if that’s not an option, you can use a clean virtual Zoom background . Keeping your surroundings out of sight means it’s out of mind for you and your audience; one less thing to worry about while presenting.
5. Do a tech prep
Presenting in Zoom while you’re at home or traveling is a technological wonder in itself. But technology can be frustrating at times too.
Spending some time optimizing your Zoom settings by clicking in the toolbar while you’re in a Zoom meeting. Under video settings, you’ll find a few options that can help with the visuals, such as focus assist.
Before your presentation, double-check the following:
- Make sure that your laptop, computer, lighting, headset, webcam, microphone, and internet connection are working. Have backup equipment if possible.
- Familiarize yourself with the Zoom app and other relevant software you’re going to use during the presentation.
- Close unnecessary browsers, applications, or software before the presentation. Turn off your laptop or desktop notifications. The goal is to optimize and speed up the device to have a smooth presentation.
- Prepare a PDF version of your presentation slides and have an extra copy of your presenter notes in case of technical mishaps with your slides. It also makes sense to have a short link to your presentation that you can share with the audience.
- Position your notes in the right spot so you know where to find them while presenting.
- Check Zoom settings and do a quick audio and video check.
6. Rehearse your presentation
After taking care of your surroundings and equipment, the next step is to prepare yourself.
Practicing your Zoom presentation in advance can help boost your confidence. Here are some tips to help you rehearse well for your presentation:
- Screen record yourself. Afterward, check your recorded video for technical issues, your body language, and whether or not your voice is audible or not.
- Practice with a family member or friend who can give feedback on any distracting nonverbal communication habits like too many hand gestures.
- Rehearse in the same room where you’ll be presenting. Use the same lighting, computer setup, and everything.
- Practice speaking to the camera, not your computer screen.
If you’re not used to face-to-face presentations, you could record your presentation and watch it back. I know, I know – it can feel so uncomfortable watching yourself. But a quick analysis will reveal if you use too many hand gestures, that can be distracting, and also if you need to reposition your camera so it shows your upper body while presenting.
The time has come for presentation day! You already know the ins and outs of your presentation, and you’ve practiced your Zoom presentation skills to a T. A couple of checks you can do before you start are:
- Make sure you’re in a quiet area to minimize any potential interruptions.
- Do a test call with a friend to check the internet connection and if you’ll stay connected.
Take note of the following tips and hacks to make your Zoom presentation engaging and anxiety-free during your webinar or talk:
7. Dress the part
Wear clothes that are appropriate for your presentation and audience. It also helps to be more mindful of your accessories and hairstyle. The outfits and accessories you wear during your Zoom meeting will speak volumes about you as a person.
For example, if you’re presenting to your coworkers, wear work clothes. If you’re pitching to a group of angel investors, wearing a tie can help convey that you’re serious and trustworthy. However, this may not be a good idea if you’re presenting to a group that is more open to change and tends to be more relaxed when it comes to conventional standards.
Another benefit of dressing the part is what you wear actually impacts how you think. Wearing formal clothes can improve abstract thinking and give you a broader sense of perspective, which is influential in helping you make better decisions.
8. Ditch the chair
Standing up when presenting in Zoom rather than sitting down helps you become more confident because you’re not hunched down on your chair.
Standing straight with your shoulders back also enables you to breathe easily, making your voice sound more powerful and confident. Finally, it allows you to move more and make explanatory gestures which is a charisma boost.
The more confident you appear in your presentation, the more confident you’re likely to feel.
“When your mind starts to feel more confident and powerful — it starts to see those challenging situations not as threats but as opportunities,” shares Harvard psychologist professor Amy Cuddy.
If you can’t stand up during your presentation, try to sit straight in your chair and back up your camera a little to show your upper body and not just your face.
9. Have a memorable introduction
National best-selling author and founder at Science of People Vanessa Van Edwards specifically recommends opening your presentation with IISSAAQQ to make it more memorable. IISSAAQQ stands for:
- I cebreaker
- I llustration
- S hort story
- S tatistic or surprising fact
- A nalogy or metaphor
Bonus points if you can weave in humor with some background information with a relevant fact. Research found that more popular talks used humor 12.92 times, whereas less popular talks used humor only 3.92 times on average.
You don’t have to force a joke – humor could just be a play on words or surprising the audience with a funny image or meme that contrasts with a statement. Nothing breaks the ice better than laughter.
10. Look your audience in the eye (or rather your webcam)
Looking your audience in the eye is easier during face-to presentations than Zoom presentations. It can be a little tricky during online meetings because we tend to look at people’s faces on the computer screen. Maintain eye contact by looking into your webcam.
“A good idea is to lower the monitor camera a little so that you don’t have to tilt your head back to gaze up at it. If you can’t help looking at someone’s face on the screen instead of their camera, it helps to move the Zoom window to the part of the screen nearest to the camera so at least you’re looking at approximately the right place when you’re looking at their face,” shares Carol Kinsey Goman , Ph.D., executive coach and international keynote speaker.
You could treat the camera as if you were doing a face-to-face presentation. This way, it’ll be a bit simpler to hold eye contact with your audience when you’re not looking at your notes.
11. Think happy thoughts
Find ways to boost your mood before your presentation. Aside from helping you feel good (which in turn can boost your confidence), you’re also likely to smile often with happy thoughts.
When you smile at your audience, they will also likely “mirror” your action and think happy thoughts.
“Mirroring is relevant to our tendency to be empathetic. When I see you smiling, my mirror neurons for smiling fire up, and I get your state of mind right away. I feel it as you feel it. We need that mirroring in order to create a full empathic response to other people,” describes Marco Iacoboni , author of Mirroring People and UCLA professor.
When you’re having a good time and sharing enthusiasm with your audience, they’ll reciprocate through their nonverbal communication. This means fewer folded arms and blank stares and more nodding along and smiles.
12. Delegate the chatbox
Have someone else take care of Zoom chat or manage the waiting room to keep you from being distracted. This person could be the meeting host, a colleague, or someone you trust who has your back during your presentation.
13. Engage your audience
A boring presentation is when there’s no interaction, and you’re being spoken at (hello, university lectures). You’ll be able to tell from everyone’s body language in the meeting room.
Make your presentation a two-way street. Here are some ways to encourage interaction and participation amongst your audience during your Zoom meetings:
- Ask questions. For example, if you’re presenting a team productivity software in Zoom, ask your audience about their top productivity problems at work. You can also use this time as an opportunity to transition to your next presentation slide.
- If you have a small audience, remember each person’s name and address them using their first names.
- Use visuals like illustrations, infographics, or a short video clip in your slide show. Tool recommendation : Use Piktochart Video to transform a long video into short clips.
- Use interactive quizzes while presenting online to change the pace and keep your audience engaged.
14. Talk like a human and avoid too much jargon
Alright, what does talking like a human mean in Zoom presentations?
For a start, avoid talking too much jargon and corporate speak. It makes you more relatable, keep your audience’s attention longer because your points will be easier to understand, and also helps you stand out from other presenters.
Just because you’re presenting in virtual meetings doesn’t mean you’re not talking to people. The only difference is you’re sharing your presentation in front of your camera instead of in front of the lecture room.
Next, improve your visual storytelling skills . Your presentation will be more memorable if you briefly share a story and pair it with visuals. Sign up for our free visual storytelling course . Check out the teaser video below.
15. Slow down
When you’re anxious and not too confident about your Zoom presentation, you’ll tend to speak fast, which in turn will make you more nervous. It’s a vicious cycle.
When presenting in Zoom, be mindful of your pace. Slowing down will not only take the edge off your nerves but also make you appear more confident.
Don’t be scared of pauses or gaps between your statements. Sometimes, you might need a sip of water to hydrate your throat. Other times, you could use the pauses as extra emphasis to drive key points.
Slowing down and changing up your talking pace will help you deliver an impactful presentation because you’ll have more control and be better able to drive the point home.
5 presentation examples and templates
To make presenting your Zoom presentation easy, here are some presentation templates and examples for inspiration.
Quarterly finance update
Have a big meeting coming up where you need to share sales performance and revenue figures? We’ve got you covered with this template.
It’s equipped with graphs where you can easily drop your revenue figures in and share performance with customizable graphs. There are also template slides for customer feedback and if your team is planning to introduce new processes.
Marketing strategy plan template
This marketing strategy slide deck is perfect if you’re onboarding a new client and want to walk them through your research, analysis, and proposed actions.
Presenting your collaborative project in a Zoom meeting to your classmates? Take the worry off so you can focus on sharing the results by using this science group project template .
Despite the name, you can use it for any kind of school or university project because the structure works for any type of research presentation. The template has slides for:
- Group introduction
- Your hypothesis/basis for the project
- Your theory
- How you tested the theory
- Key takeaways
Buyer persona template
The customer buying journey is always evolving, and you might need to present a case study to leadership or your team on recent findings. Our template makes it simple to share your customer’s story, as the template has slides for:
- The customer profile
- Personal insights
Team update in the all-hands meeting
It’s common for managers, or project leads to update the company with their results in company meetings. In these cases, you might just need a single slide to share your progress.
This work breakdown structure template does the job, giving you space to share what your team’s objectives were, what the key results were, who was involved, and what the shipping date was for these goals.
How to share your Piktochart slide deck on Zoom
Step 1 : On the Piktochart editor, click Share to get the link to your presentation.
By default, your presentation is not publicly visible.
Step 2 : Copy and paste the link into your browser bar. Then, click the Show Presentation button. This will launch in fullscreen presentation mode, and now you’re ready to shine.
Step 3: Click Share Screen on your Zoom account and choose the browser with the Piktochart link.
For a visual demonstration, watch the short tutorial below with detailed instructions.
Ready to deliver your presentation?
That’s it for our Zoom presentation tips; now over to you.
You have a brilliant idea or insight to present, and you need to share them with your audience in your next Zoom presentation. It’s high time you nail it with the virtual presentation tips we outlined in this guide.
Take Piktochart for a test drive today and create your next presentation slide minus the stress using our free presentation maker .
Kyjean Tomboc is an experienced content marketer for healthcare, design, and SaaS brands. She also manages content (like a digital librarian of sorts). She lives for mountain trips, lap swimming, books, and cats.
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How to Give a Presentation on Zoom? [A Step-by-Step Guide!]
By: Author Shrot Katewa
If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!
To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.
As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!
So, without any further delay, let’s get started!
Understanding the Zoom Application Interface
Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.
Logging into Zoom
Although you can login to your account using zoom website too, but it is best to download and use the zoom app .
Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.
If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.
Zoom Home Screen
Once you’ve logged in, you will be taken to the home screen on Zoom.
There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.
You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.
Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.
Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.
Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.
Zoom Virtual Meeting Window Interface
Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.
On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –
- Mute – Turning on the Mute or Unmute
- Video – Toggling between your Video
- Participants – Checking the names of the Participants
- Share Screen – to deliver a presentation (more on this later)
- Record – To record a meeting session
- End – Knowing how to end a meeting and exiting a call.
All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .
Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.
How to Give a Presentation on Zoom (Step-by-Step)
Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –
Here is a quick step-by-step guide on how you can give a presentation on Zoom:
Step 1: Install Zoom
Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.
Step 2: Login to your Zoom Account
After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.
Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.
Step 3: Test Audio and Video Settings
Before you start or join a meeting, you will need to configure and test your audio and video settings.
To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.
Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.
After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.
Step 4: Join or Schedule a Meeting
Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.
Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.
Step 5: Open the Presentation
Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.
Step 6: Share Your Presentation
The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.
Step 7: Stop Sharing to end the Presentation
One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.
How to Share a PowerPoint with Presenter View on Zoom?
To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:
Step 1: Open the Zoom App and Login
The first step really is to open the zoom app and login to your account.
Step 2: Join or Setup a Virtual Meeting on Zoom
Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.
Step 3: Open Your PowerPoint Presentation
First step is really to open your presentation file that you want to present on the PowerPoint application.
Step 4: Put the Presentation in Presenter View
Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.
Step 5: Switch to the Zoom Application
Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.
Step 6: Share Screen on Zoom’s Meeting Window
Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.
And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.
How to Share PowerPoint on Zoom Without Showing Notes?
There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.
As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.
Method 1 – Dual Monitor Method
In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:
Step 1: First of all, open your slides on PowerPoint.
Step 2: Now join or start a Zoom meeting.
Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.
Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.
Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.
Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.
If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.
In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.
When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.
Method 2 – Sharing Portion of Your Screen
Follow the steps below if you have only a single monitor connected to your computer.
Step 1: Join or start a meeting on Zoom.
Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.
Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.
Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.
And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.
How to Show Yourself During a Zoom Presentation?
Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-
Step 1: First, start or join a Zoom meeting.
Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.
Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.
It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.
This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.
Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.
How to Record a Presentation on Zoom?
If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.
After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.
Tips for Giving an Awesome Presentation on Zoom
Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –
1. Make a Professional Looking Presentation
There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.
Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!
My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –
Agio PowerPoint Presentation Template
Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.
Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.
2. Check Your Equipment Beforehand
Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.
Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.
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11 Essential Tips for Presenting on Zoom
Jan 24, 2022 - dom barnard.
A boss unwittingly disguised as a potato during Zoom meetings, cries of "you're on mute!" and guest appearances by kids and pets, are among the hilarious anecdotes attached to this hugely popular app.
However, it becomes serious when you need to make a good impression in a virtual meeting, job interview or presentation.
Zoom became a massively popular communications tool for business, education and social meetings during the Pandemic. In 2020, there were 485 million Zoom downloads , which is 30 times more than the year before!
Of course, some of the top Zoom presentations tips apply equally well to in-person or online delivery. Such as establishing your end goals, preparing a flowing framework and strong content, then practising your speech more than once. However, there are particular advantages and disadvantages to Zoom, to get the right results for presenting online.
These Zoom presentation tips will help grow your competence, confidence and success.
1. Put some trousers on!
One of the great things about Zoom presentations is there is a degree of informality and comfort.
You can dress just your top half smartly, have a hot beverage just off-screen, and do your best public speaking in familiar surroundings.
One of the worst things about Zoom presentations is …there is a degree of informality and comfort!
You can find yourself easily distracted, lacking in focus and slower in your responses.
The best way to present well on Zoom – when the stakes are high - is to create a wholly business-like environment and attitude. Use a space in your home or field location that's as bland and clinical as possible, with no potential noise disturbance. Dress smartly from head to toe to create the best mindset.
Site your technology in front of you and imagine it's a lectern and a set of multi-media tools in a meeting room or lecture theatre.
2. Use the superpower of data
While you're using technology to communicate or collaborate, it's common sense to optimise ways to enhance your presentations.
As part of your extensive preparation for important Zoom meetings, consider what documents, images and graphics to share, to add credibility and professionalism to your pitch. Or, simply to hold the attention of a Zoom audience from start to finish.
Familiarise yourself with the Share Screen option on Zoom, and the best ways of displaying videos during a Zoom call, including advanced share methods for online presentations.
There are good Zoom share screen tips here, including how to add a video to presentations on Zoom.
Zoom presentations with visual content are 43% more persuasive . Also, 90% of the information we process comes from visual input. So your Zoom presentation materials could be what gets you that job, funding or agreement.
3. Non-verbal communications tips for Zoom
Don't assume that online presentations release you from many of the body language pitfalls and best practices. The opposite is true, as you need to focus on non-verbal cues even more.
If you deliver your Zoom presentation in a rigid, static and clinical way, you are missing out on some of the best ways to be successful in communications.
People respond to people. Effective communication requires warmth, authenticity and establishing a strong personal connection with your audience. Being robotic when presenting online won't help you to succeed.
If this is an intense online meeting, then showing empathy can also increase the engagement and openness you achieve.
How do you communicate non-verbally on Zoom?
Without going over the top, be purposeful and slightly exaggerated in your body language. Sit straight and lean subtly towards the screen. Never away from it and certainly no slumping, crossed arms or chin/elbow leaning!
Smile, nod and keep strong eye contact, including showing your attention passing from person to person across a split-screen. Use hand gestures and show subtle movement in your upper body to add emphasis to key points.
4. Verbal communications skills
Zoom presentations also make it too easy to slip into a monotone voice or race through a presentation. You may even find the process of talking to technology – not live people – causes you to ramble, or get lost in your ad-libs or Q&A responses.
Make sure you articulate clearly, add emphasis when needed, and generally modify your tone regularly but logically.
Don't be afraid to leave small pauses to drive a point home, or to take a deep breath while you construct your next point. If you look directly at the screen and hold eye contact, this 'white space' is perfectly acceptable.
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5. Is everyone listening?
One of the most important presentation skills, in general, is reading the room. Is your potential boss or buyer looking bored? Are the panel of decision-makers getting confused? In contentious presentations, being able to spot your biggest dissenter from their non-verbal communication can help you shift your focus to winning them over.
It's challenging to gain that sort of body language intel from online meetings. So, the best Zoom presentations compensate for that.
It can be as simple as adding more direct questions to your content and literally pausing regularly to ask your audience about queries or concerns. Make your questions open-ended, not a yes or no response.
"Let's take a minute. What else do you need to know about that part of my presentation?"
Also, keep Zoom presentations succinct, flowing and animated. Your audience will drift away subconsciously if your delivery is pedestrian or you talk for too long without involving them.
Remember, attention spans are even shorter on technology!
Practice your video presentation and get feedback on your performance with VirtualSpeech .
6. Opening Zoom presentations with pizazz
No, this doesn't refer to grabbing your audience's attention with a juggling trick or wearing your most colourful or glamourous finery.
How you start a Zoom presentation sets the tone. If you instantly engage their interest with a compelling opening, the attention and engagement last.
This should primarily be 100% clarity on the purpose of your presentation and the desired outcome. As well as establishing your credibility and methods to achieve the end goal.
Vague introductions and slowly revealing your key points drains your time and your audience's attention.
What makes a good opening for Zoom presentations?
You can't shake their hand, but you can issue a quick, warm greeting and a short, relevant fact about yourself that helps them to warm to you.
8. Storytelling techniques
These work for a myriad of business communication tasks. Give a short (that word again) anecdote or illustration, to give context to your Zoom presentation. That could be about you, your product or the outcome you are requesting, for example.
9. Meaningful quotes in presentations
"The single biggest problem in communication is the illusion that it has taken place." - George Bernard Shaw.
Good quotes can work!
10. High impact fact
Another great opening for Zoom presentations is a little known fact or 'behind the scenes' secret that grabs attention. Did you know, one-third of adults still sleep with a 'comforter' like a soft toy or blanket? (Not relevant to many presentations but it's a memorable statistic that caught OUR attention.)
Wake your audience up with something they want to remember – and share with others – and they will be alert and ready to listen.
11. End Zoom presentations correctly
One last piece of advice on Zoom presentations. Don't get so relieved when you get to the end, that you forget your call to action.
All communication should include an invitation of some kind, in clear language. What would you like your audience to do, now your Zoom time is over? Tell them that and thank them for your attention, with one last warm smile.
Home Blog Business How to Ace Your Zoom Presentation: Tips for Successful Virtual Presenting
How to Ace Your Zoom Presentation: Tips for Successful Virtual Presenting
It’s your turn to speak during a Zoom social event in your company when your cat decides to make an impromptu appearance, climbing onto your keyboard and causing a flurry of emojis to flood the screen. Thankfully, everyone loved your feline co-worker and joked about the hilarious scene.
But what if it happens in a more meaningful setting, like a virtual sales pitch you’ve been looking forward to for weeks? You wouldn’t want to risk losing a client – and your job – just because a pet rains on your parade.
In this article, we will provide you with essential tips and tricks on how to ace your Zoom presentation like a pro. From preparing your visual aids and keeping your audience engaged to handling technical glitches with finesse, we’ve got you covered.
Table of Contents
Preparing Your Zoom Presentation
Tips for delivering a successful zoom presentation, how to share powerpoint on zoom, handling technical issues during a zoom presentation, follow up after a zoom presentation.
Like in-person presentations, a successful Zoom presentation requires careful preparation to ensure you can send your audience the right message. Here are some tips to help you prepare presentations for Zoom.
Use Relevant Visuals
There are many ways you can present information besides plain boring texts. Sixty-five percent of humans are visual learners , so your audience might retain the information you share better if you present them in charts, graphs, images, or other visualizations.
You may use several types of visuals throughout your Zoom presentation, but make sure they are easy to understand in a virtual setting and are relevant to your subject.
For instance, if you present a new product, you may record a video demonstration highlighting its features. Using Zoom’s built-in video player, you can then embed the video into PowerPoint or play it during your presentation.
Use a Simple Presentation Template
A simple presentation template can help you create a cohesive and professional-looking presentation on Zoom. Choose a template that complements your content and aligns with your branding, but avoid overly complex designs that may distract your audience.
You may use a roadmap PowerPoint template or include an agenda slide to set the timeline of your presentation and provide an overview of the topics you will cover. Aside from it keeps the presentation flowing smoothly, it helps your audience orient their thoughts on what will happen in the meeting.
Make It Interactive
Just because you are the presenter doesn’t mean you have to do all the talking – you can let your audience speak too! One of the key aspects of delivering a successful Zoom presentation is to make it interactive and engage your audience.
Think of some icebreakers that will keep your audience involved. It can be a simple open-ended question or a poll to stimulate discussion. You can also use breakout rooms to facilitate small group interactions or collaborative activities.
Interactive presentations help to break the monotony of one-way communication and make your Zoom presentation more dynamic and engaging. Having no activities encouraging interaction makes losing your audience’s interest during virtual meetings easier.
Practice the Presentation and Timing
Aside from the content of your presentation, you also have to worry about the technicalities of presenting on Zoom, so having a dry run before the real thing is important to ensure a smooth delivery.
Practice your presentation multiple times before the event to ensure you are comfortable with the content, pacing, and timing. This will familiarize you with the Zoom platform and its features, such as screen sharing, chat, and breakout rooms.
You have a killer Zoom PowerPoint. Now it’s time to focus on delivering it effectively.
Use a Neutral Background
Your background in a Zoom presentation can impact how your audience perceives your professionalism and credibility. Choose a neutral background that is free from distractions and clutter.
If you have an office space at home, that will work even better. Pick from Zoom’s virtual backgrounds, preferably plain and clean. Make your background boring so your audience’s attention is drawn to you. Stay away from bed!
Even though you may be presenting from the comfort of your home, it’s important to dress professionally for your Zoom presentation. It’s not bad to wear your usual duds when attending a casual game night with your team. But if it’s a formal setup, like a business proposal, you must suit up to invite success.
Dressing up smartly may improve your mood and confidence. In a 2014 study , two groups of male subjects were asked to put on business suits and sweatpants before engaging in a negotiation task. Those who dressed up obtained more profitable negotiations than the other group.
As a rule of thumb, avoid wearing loud colors or busy patterns that may distract your audience.
Keep an Eye Contact
Maintaining eye contact is essential in any presentation, whether in person or on Zoom. Making eye contact helps you connect with your audience and convey your message more effectively.
The common advice you’ll get to achieve this on Zoom is to look directly into the camera to create the impression of eye contact with your audience. We agree with these, but as the speaker, you also have to read the facial expressions of your audience and see how they react to what you are saying.
If you are using a desktop or laptop, the simplest solution to achieving these two is to reduce Zoom to a smaller window and place it directly below your webcam. This way, you can glance at their faces occasionally while keeping the illusion of eye contact.
Keep Your Notes Minimal
If you are an expert in the topic you are presenting, it would be best to ditch your notes during Zoom events. Constantly looking down at your notes can be distracting for your audience.
But if the need calls for it, make sure to keep your notes minimal and stick them in the right place. You can use a second screen or a tablet, or position your notes close to the camera to refer to them without breaking eye contact. This way, you can stay focused on engaging with your audience and delivering your presentation smoothly.
Step 1. Open the PowerPoint file you want to present.
Step 2. Join the Zoom meeting and click on the Share Screen icon in the meeting control panel at the bottom of your screen.
[Optional] You can customize who can share their screen in the Zoom meeting. Click on the small arrow in the corner of the Share Screen icon and select Advanced Sharing Options.
Select Hosts Only or All Participants.
Step 3. Select the window you want to share – in this case, the one that contains the PowerPoint slide – and click on Share.
If you are playing audio or video within your presentation, make sure to tick Share sound and Optimize for video clip.
Step 4. Click on the Slide Show tab in the PowerPoint window and begin the presentation by selecting Play from Start or Play from Current Slide.
Step 5. To stop screen sharing of PowerPoint, hover over the meeting controls at the top of your screen and select Stop Share.
It’s not uncommon for technicalities to derail a live Zoom presentation – video, Wi-Fi, or audio may fail. But there are things you can do to prevent them, or at least minimize their impact on your presentation when they happen.
First, test your equipment before your presentation and make sure everything is in place. You can join a meeting test on Zoom to check your internet connection, camera, audio, and microphone.
You may also send a PDF copy of your presentation to the attendees before the meeting if sharing your screen won’t work. This will allow you to carry on as you or your technical team figures out the problem.
If the technical issues persist, you should have a good Plan B and be prepared to continue on a different platform like Google Meet. Send the alternative link with the meeting invitation and give clear action steps when technical difficulties happen.
Following up after a Zoom presentation is a crucial step in maintaining momentum and maximizing the impact of your presentation. For example, if you are selling a product, you can use a follow-up email to make the final push of your sales pitch.
Start your email by expressing appreciation for their participation and summarizing the key points of your presentation. Include any additional resources, such as presentation slides or a video presentation recording, to reinforce your message. Offer yourself as a resource for further questions or discussions, and encourage feedback or comments from your audience.
Here’s an example of a well-executed follow-up email for a Zoom workshop event:
Conducting a virtual presentation sounds overwhelming as you must consider technical aspects in addition to delivering your message and keeping it engaging.
Remember, there’s no such thing as overpreparing when you have bosses or potential clients to impress. Follow the tips in this article to nail your next Zoom presentation!
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