• Email Subject Lines for...

Email Subject Lines for Resume & Job Applications (+Examples)

5 min read · Updated on March 25, 2021

Ronda Suder

Don't let your email get lost — or worse ignored — when submitting your resume.

Your email address and email subject line are the first two things a recruiter or hiring manager sees when you send them your resume. Since hiring managers can receive hundreds of emails a day, you want — and need — your job application subject line to catch their eye and pique their interest. Otherwise, the email with your attached resume might get lost, or worse ignored, in the email shuffle.

Read on to learn how to write the best email subject line to get your email noticed every time.

5 tips for writing the best email subject line when submitting a resume

Keep it short and concise.

Your email subject lines for a job application should be brief and to-the-point. If you write too much text, then it can get cut off in the subject line, especially on smaller devices like smartphones. In fact, eMailmonday reports that up to 77 percent of emails are opened on mobile phones.

As a result, it is suggested that subject lines be less than 50 characters. The first few words should identify that you're applying for a job and catch the reader's attention

Include referral info

If you were referred for a position, include the person's name in the subject line. Many organizations offer an employee referral program given that there is already credibility built into a referral. By including a referral name, you can get your foot in the door before anyone even looks at your resume. An example of a job referral subject line is:

“Referral From Jane Doe: Joe Smith, Resume for Junior Marketing Position”

Refer to instructions

If you have a job description to refer to, be sure to read it carefully and follow the submission instructions. If it says to include the position name, position location, position ID, and your name, then include only that. If you were referred to the job, it's OK to include the referral name as well. Here are a few subject line examples:

“Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

“Referred by John Smith: Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

Be professional

Keep your email subject line professional; don't use informal words such as “hey” and “howdy.” Also, avoid using shorthand or abbreviations if they aren't part of the job title or submission instructions.

 Avoid this: “Howdy Hiring Manager, Joe Smith Applying for Accountant, Houston”

And do this: “Job Application, Joe Smith Applying for Accountant Position, Houston”

Similar to any job marketing collateral, proofread your subject lines to ensure there are no typos or punctuation errors. You don't want your email to be overlooked or left unopened due to a bad first impression from an avoidable typo in your subject line.

How to write the perfect subject line for submitting your resume

Include the pertinent details.

If instructions on how to apply are not outlined in the job post and you don't have a referral, then the best email subject lines will include:

The reason for your email

Position title

Position location (if provided)

Position ID (if provided)

“Applying for Marketing Manager, Houston, Job ID 25, John Smith”

“Job application — Marketing Manager, Houston, Job ID 15 — John Smith”

If you're not applying for a specific job, and instead, you're inquiring about job possibilities, include:

Reason for your email

Brief qualifier (if beneficial and not too long)

Referral (if relevant) 

“Job inquiry — John Smith, 10+ years of experience in IT”

“Inquiry — Jane Doe, PR Specialist Open to New Opportunities”

“HR Operations Manager Looking for Next Position”

“Job Inquiry — Referred by Jane Doe — Joe Smith, HR Specialist”

Include certifications

If you have certifications or qualifications that add value to your job application or are required for the job, include them in the subject line. Here are a few email subject line examples of how to do that.

 “Job application — Marketing Manager, Job ID 25 — John Smith, Google Creative Certification”

 “Job application — IT Analyst — John Smith, Microsoft Certified”

 “Applying for Accountant Director — Jane Doe, CPA”

Use a professional email address

Think of your email address as your email subject line's partner. Many recruiters and hiring managers frown upon unprofessional email addresses and don't open emails from job applicants that use them — even if they have a good subject line. For example, don't use addresses like [email protected] or [email protected].

Your email address should be professional, and ideally, identify who you are. Use your first name and last name, if it's available. If it's not, then use some combination of your name and profession or your name and a numerical value. For example:

Your email subject line is a crucial part of your job-marketing strategy. Work with the tips above to craft email subject lines that help you get you one step closer to landing the job. You also want to ensure that you have a well-crafted resume that highlights why you're the right candidate for the job. Good luck!

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Recommended Reading:

4 Smart Tactics for Sending Emails to Recruiters

Best Practices for Professional Email Etiquette in Every Situation

5 Ways to Keep Your Emails Short and Sweet

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8 Tips to Stand Out in a Competitive Job Market

There's Nothing Wrong With Having a Gap Between Jobs

7 Signs Your Resume is Making You Look Old

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  • Search Search Please fill out this field.
  • Career Planning
  • Finding a Job
  • Cover Letters

Email Cover Letter Sample and Tips

cover letter email subject line examples

Use a Professional Email Address

State your name and the job in the subject, start with a greeting, what to include, close with a thank you and signature.

  • Attach Your Resume Unless Told Otherwise

Writing a hard copy cover letter is becoming less of the norm these days. It is because, more than ever, people are sending job application materials through job websites or via email. It includes submitting resumes and cover letters online.

When asked to submit your job materials (such as your resume and any other related documents) as an email attachment, the email itself acts as your cover letter. 

Here are some tips on how to write and send a quality email cover letter .

First, before you start drafting your letter, make sure your email address is professional.

Along with the subject line, your email address is the first thing the employer will see – it is your first impression.

If you are using an informal address that you created years ago like funnygal@oldemail.com or crazymike@email.com, it may be a good idea to open a new account specifically for communication between you and hiring companies. Get a new professional address that includes your first and last name, if possible.

In the subject line of the email, clearly, state the position you are applying for and also include your name. This way, the hiring manager will know, at a glance, that you are writing to apply for a job. With a clear subject line, the employer is more likely to read the email. Also be sure to proofread your subject line before sending the email – a typo in the subject line is not a good first impression, and might lead to your email being deleted!

If possible,  greet a particular person in your letter . Figuring out the recipient may be as easy as reading the name on the email address in which you are sending your resume. If it isn’t that obvious, double check the job listing to see if a name is mentioned. You can also check the company website (see if there is a directory or list of staff members), or call the company and ask the administrative assistant for help. If none of this works, you can use a greeting like “Dear Hiring Manager.”

An email cover letter includes pretty much the same content as a hard copy cover letter , with a few optional additions. Start your letter by expressing your interest in the job opening, and mention the job title by name. Follow this with some of your previous experience that will show the reader that you are qualified for the position. 

Focus on specific examples when explaining that you have certain qualities or skills. Make sure all of the information you include is directly related to the job for which you are applying.

Do not be afraid to brag a little bit about your accomplishments; this is the time to “sell” yourself to them. 

A benefit to sending your cover letter by email is the ability to attach URLs within the body of your message. For example, if you are applying for a technology-driven position like a web designer, freelance writer, or software developer, you can insert links to work you have done in the past. Nothing shows what a good fit you will be for the job like real-life examples of what you can do.

Finally, close your email cover letter with a thank you and express your readiness to meet the hiring manager in person for an interview. You might also want to add that your resume is attached to the email (if this is the case).

Then, include a closing (such as “Best” or “Sincerely”) and your full name. Underneath your name, include an email signature. It is something you can set up on your email account. It appears at the bottom of every email you send and includes important contact details, such as your email address and phone number. It might also include your full address, employment information, or a link to your LinkedIn profile .

Attach Your Resume (Unless Told Otherwise)

Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send it as a PDF or Word document. Of course, do not do this if the employer specifically tells you to submit your resume in some other way (such as through a website or via mail).

Sample Email Cover Letter With Resume Attached

Subject:  Communications Director Position - Your Name

Dear Hiring Manager,

I read your job posting for a Communications Director with interest. I am confident that my ten years of experience in communications in both the private and public sector make me an ideal fit for the position.

In my position as Communications Director for XYZ Company, I wrote articles for the company website, managed guest author submissions, and wrote and sent a weekly email newsletter to subscribers. I received consistent praise from the director for my attention to detail and clear, straightforward writing style.

While Assistant Communications Director for Assemblyperson Susan Smith, I researched, drafted and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

I also have extensive experience writing on a freelance basis on labor issues, which, I believe, would be an ideal match for this position. Articles are available for your review at:

Additional writing samples and my resume are attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Your Name Email Phone LinkedIn URL (Optional)

  • Job Search Tips

Email Subject Lines for a Job Application (Examples + Tips)

Marsha Hebert, professional resume writer

10 min read

A desk with a laptop on it connected to an external monitor. A glass of water and computer accessories are also on the desk. An empty chair is slightly pulled out next to the desk.

With 250+ resumes sent for a single job opening, you want your resume to stand out from the crowd. Emailing your resume directly to the relevant recruiter or hiring manager when applying for a job is one of the most effective ways to land an interview!

However, you need to do this correctly: starting with the subject line. When selecting an email subject for sending a resume, make sure to keep it short, follow any provided directions, and use the power of a name to get your email open.

Since this is the first contact you’ll have with your potential employer, you want to ensure it’s done right. With hiring managers and recruiters receiving tons of resumes through email, the email subject for a job application could be the difference between getting your email opened or deleted.

Nearly 1/3 of people decide whether or not to open an email based on the subject.

Not to worry, we’ve got your back! We’ll show you how to write the perfect email subject lines for a job application and provide examples and tips to help you stand out from the crowd. 

Why is the subject line for a job application important?

Let’s think about your subject line being the thing that helps you stand out among other job seekers. The first thing to realize is that there are probably hundreds of applicants for each job that you’re applying to. Keeping your email subject line short and sweet will help ensure that the recipient immediately knows why you’re messaging them, which is good because of the vast amount of other emails they have to go through. 

Also, if you’re sending your email to apply for (or inquire about) an open position, it could be the first opportunity you have to make a good impression. It’s the first glimpse your prospective employer gets into your ability to communicate effectively and concisely. 

Top 3 tips for the perfect subject line when emailing your resume

Studies have found that 35% of email recipients decide whether or not they’ll open an email simply based on the subject line, so make sure what you’re typing is concise, but relevant, to the reason you’re reaching out. To get your email opened, you need to keep these tips from our career experts and former hiring managers in mind.

1. Keep it short and simple

Remember that brevity is important when writing your specific subject line. Most of the text in the email subject line gets cut off so ensure the first few words capture attention.

Hubspot recommends keeping the subject line length under 50 characters. That way, while scanning the inbox, your receiver pretty much knows what the email is about. It’s fine to go over this a bit, but ensure you get the important details in the first few words.

You shouldn’t put anything in the subject line that sounds like you’re trying to sell something. Avoid soft skill phrases like “dedicated” or “passionate.” This is a major turnoff for hiring managers – and will likely earn your email a one-way trip to the trash folder.

EXPERT TIP: Most emailed resumes are still going through an applicant tracking system (or ATS) of some sort. Here are some tips on passing the ATS resume test .

2. Follow instructions

If you’re emailing about a specific job posting, you should always check the job description for instructions regarding submitting an application. Sometimes you’ll find clear, specific instructions on what the person wants in a professional subject line.

For example, if the job listing specifically asks for the position, Job ID #, and your name, you would simply write:

Marketing Manager, Job ID # 2283, John Doe

Don’t add anything else if instructions have been provided! Follow directions . This could weed you out as an applicant.

3. Use a referral name

Did someone in the company refer you? If so, this is possibly the best way for a job candidate to capture the hiring manager's attention of a hiring manager. Ensure you use the name of the person who referred you in the subject line.

This is what that would look like:

Referral from Tom Nash: John Doe, candidate for Senior Accountant position

Most positions filled today come through some sort of referral as there is already a trust factor established when an employee, or someone associated with the company, refers you. Hiring managers love referrals so be sure to mention their name and “referral” in the first few words of the email subject line!

Expert Tip: Learn How to Ask for a Job Referral + 5 Templates .

Email subject line examples

The bottom line is that your email subject line should be direct. Never leave the HR manager to wonder what the email is about. If you’re following up on an interview or job application, state it directly. If you’re applying for a new role that has a job advertisement associated with it, try to include one or two keywords from the job description. That’ll really help your email stand out as something that’s relevant to the person reading it. 

Here are some examples: 

Accountant seeking position requiring GAAP knowledge – Jane Smith

Project Manager passionate about Team Building – Suzy Colter

Digital Marketing expert with 10 years’ experience – Brian Smith

Sales Rep dedicated to forging loyal relationships – Brad Toler

Web Developer specializing in user-side features – Tammy Rae

Perfect cold job search email subject line

Sometimes, there’s a company you want to work for but you can’t find a single job opening. That doesn’t mean you can’t reach out to them. It’ll take a bit of research on your part to find out who you’re supposed to email (the best place to do that research is LinkedIn). Once you find the name of the person to contact, you’ll be sending what’s referred to as a cold job search email. 

In this instance, you have to be even more mindful of your email subject line because the hiring manager won’t be expecting to see a job application email. Don’t beat around the bush, make it clear that you are reaching out for a job, and try to mention a skill or two that will impress your recipient. 

Here are some examples of cold job search email subject lines:

Job Inquiry – Software Engineer, AWS Expert

Letter of Interest: Account Manager, Multimillion-Dollar Accounts

Is ABC Co hiring [Job Title]? – I have 10+ Years of Experience.

Excited to be your next Accounting Team Member

If you have major qualifications or certifications

If there are certifications or major qualifications you possess you should include them. If the position requires a CPA certification, list it after your name. This could help you stand out to the hiring manager. For example:

Job application – Accountant, Job Id #4453 – John Doe, CPA

What to avoid when writing your subject line

It’s easy to fall into some traps when writing your email subject line. Sadly, succumbing to these pitfalls can be a big hindrance to your success in getting through to the hiring manager. Always remember, the delete button is so very conveniently located. Think about how you go through your own email. Bad subject lines get tossed, right? 

1. Use a professional email address

Not having a professional email is one of the worst mistakes you can make as a job seeker. Hiring managers and recruiters will usually reject an email if it sounds unprofessional. Emails like “Knicksfan11” or “MichaelandBrianna229283” will not be taken seriously.

Your email should be a combination of your first and last name or your name and the job title you’re after. Having a few numbers in your email is fine, but too many will make you look like a bot. Be careful with using numbers that allude to your age (year of birth) or location (zip code).

Just like customizing your LinkedIn URL, your professional email address should stick to basic information like your name, job, or possibly your general location.

Here are examples of acceptable emails:

[email protected]

[email protected]

[email protected]

Newer email servers like Gmail come across as more professional than AOL, but your focus should be on the first part of your email address. Custom domains are another option for further personalization!

2. Avoid being too general with your opening line

Many people scan the first line of an email message along with the subject line. You want to explain who you are and why you’re emailing right off the bat. Just like with the email subject line, you want to grab the hiring manager’s attention with specific language that highlights your skills and achievements in a way that helps them see how you’ll benefit their team. 

3. Don’t forget to be professional

You are not emailing your buddy asking if they want to go to the BBQ this weekend. You are emailing your future boss – potentially. Keep it professional by avoiding language like “Hey” or “What’s up.” Also, emojis have no place in a professional email to someone you want to impress. In fact, it’s been suggested by some hiring managers that emails from job seekers that contain emojis indicate that the person writing the message doesn’t know how to take things seriously. Is that the type of message you want to relay?

Sample email message for a job application

If you’ve made it this far, then you’ve had a lot of information thrown at you and mostly all we’ve talked about is the email subject line. What about the rest of the email? To minimize any distress you’re feeling right now about how to write an email to a prospective employer, here is a sample message that you can use for inspiration in writing your own: 

Subject: Job Inquiry from SEO Marketer with 10 Years of Experience

Dear [Hiring Manager Name], 

Thank you for opening this email in which I would like to express my interest in an SEO Marketer position at [Company Name]. The latest news from your company indicates a shift into new markets and I am confident that I can help make that happen. 

Over the last 5 years, I worked with [Previous Company Name] and became the go-to person for market research and helped localize the company’s website to two new markets. I helped them develop new, culturally sensitive digital marketing campaigns that saw huge returns in client conversions and a great ROI. 

All of this is definitely repeatable for your company. I’d love to learn more about your plans for market expansion and discuss other skills, qualifications, and career achievements I can bring to your team. Please feel free to reach out to me at [email address] or [telephone number] so that we can find time to have a meeting. 

I appreciate the opportunity to work with you and understand your time is valuable. Thank you for spending some of your day reading my email. I look forward to hearing back from you.

[Your Name]

No fluff – just action

The tips above should help you craft the perfect email subject when submitting a job application or following up. Always cut straight to the point and leave out the fluff. Using tricks and keywords that hook someone into opening an email will not work with hiring managers and recruiters. Remember that once you capture the attention of the employer, you want to have a solid resume that clearly and effectively portrays why you’re a good fit for the position or company. For an expert’s opinion of your resume, try out ZipJob’s free resume review or hire an expert today.

ZipJob is a resume and cover letter writing service with over 100 professional resume writers ready to help you impress recruiters and hiring managers. Check out more ZipJob reviews or get started with a free resume review from our experts.

Recommended reading:

7 Tips for Writing A Cold Email for a Job (+ Examples)

How To Follow Up After An Interview (+ Examples)

How to Write a Thank You for Your Consideration Email

Marsha Hebert, Professional Resume Writer

Marsha is a resume writer with a strong background in marketing and writing. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. Read more advice from Marsha on ZipJob's blog .

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75+ Professional Email Subject Line Examples

Table of Contents

Crafting Impactful Email Subject Lines: Professional Examples for Better Communication

In today’s fast-paced business environment, email communication plays a vital role in our professional lives. With many emails flooding our inboxes every day, it’s essential to grab the attention of recipients promptly. The key to effective communication starts with a well-crafted email subject line. In this blog article, we will explore professional email subject line examples to help you improve your communication skills and make a lasting impression.

Professional Email Subject Line Examples

1. clear and concise email subject lines.

  • “Meeting Request: [Date] – [Time]”
  • “Project Update: [Project Name]”
  • “Action Required: [Task Description]”

Using clear and concise language in your subject lines makes it easier for recipients to understand the purpose of your email at a glance. Clearly stating the topic or action required helps to ensure that your email is opened and addressed promptly.

2. Urgent or Time-Sensitive Matters

  • “Important Deadline: [Due Date]”
  • “Emergency: [Brief Description]”
  • “Immediate Action Required: [Issue]”

When there is an urgent matter that requires immediate attention, including keywords like “Important,” “Emergency,” or “Immediate Action Required” in the subject line conveys the sense of urgency and prompts recipients to prioritize your email.

3. Follow-Up or Reminder Emails

  • “Friendly Reminder: [Upcoming Event/Task]”
  • “Following Up: [Previous Discussion/Request]”
  • “Gentle Nudge: [Pending Response]”

When you need to remind someone about a pending task or follow up on a previous conversation, using friendly and polite language in your subject line helps to maintain professional etiquette while keeping your email visible and memorable.

4. Requesting Information or Clarification

  • “Request for Information: [Specific Information]”
  • “Clarification Needed: [Topic/Issue]”
  • “Seeking Your Expertise: [Area of Expertise]”

When you need specific information or clarification from someone, clearly stating your request in the subject line reduces confusion and ensures that your email is attended to promptly. Seeking expertise shows respect for their knowledge and encourages a timely response.

5. Introductions or Networking Opportunities

  • “Introduction: [Your Name] – [Purpose/Connection]”
  • “Coffee Meeting Request: [Your Name] – [Their Name]”
  • “Networking Opportunity: [Event Name or Description]”

When reaching out to introduce yourself or seeking networking opportunities, personalizing the subject line with your name and a specific purpose establishes a connection and increases the likelihood of opening and responding to your email.

Professional Email Subject Line Examples Tips

Here are a few general tips to keep in mind:

  • Use proper capitalization and avoid excessive punctuation.
  • Keep subject lines brief and to the point (aim for 6-8 words).
  • Avoid using vague or ambiguous language that may confuse the recipient.
  • Be mindful of utilizing appropriate language and avoiding sensitive or controversial topics.

Professional Email Subject Line Examples | Here are 75 Examples For different topics/occasions

Meeting requests:.

  • Request for a Meeting: [Date/Time Availability]
  • Meeting Request: [Topic/Agenda]
  • Let’s Meet and Discuss: [Subject]
  • Request for Face-to-Face Meeting: [Your Name]
  • Scheduling a Meeting: [Topic] – [Your Name]
  • Meeting Request for Collaboration: [Project Name]
  • Meeting Request: [Department/Team Alignment]

Project Updates:

  • Project Update: [Project Name]
  • Milestone Achievement: [Project Name]
  • Progress Report: [Project/Task Name]
  • Completion Status Update: [Project Name]
  • Important Project Announcement: [Project Name]
  • Project Update Request: [Project/Task Name]
  • Need Your Input: [Project Name]

Task Assignments:

  • New Task Assignment: [Task Name]
  • Urgent Task: [Task Description]
  • Task Deadline Reminder: [Task Name]
  • Action Required: [Task Name]
  • Task Update Required: [Task Name]
  • Request for Task Assistance: [Task Name]
  • Task Completion Confirmation: [Task Name]

Follow-Up Emails:

  • Following Up: [Previous Discussion/Request]
  • Gentle Reminder: [Subject/Task]
  • Checking In: [Meeting/Event/Follow-Up]
  • Last Attempt: [Subject/Request]
  • Did You Receive My Email? [Subject]
  • Following Up: [Action Required]
  • Just a Quick Follow-Up: [Subject]

Requesting Information:

  • Request for Information: [Specific Topic/Details]
  • Seeking Advice: [Topic/Area of Expertise]
  • Need Your Expertise: [Subject]
  • Quick Question: [Subject]
  • Assistance Required: [Topic/Area of Expertise]
  • Seeking Guidance: [Topic/Area of Expertise]
  • Your Recommendations Needed: [Subject]

Introductions or Networking:

  • Introduction: [Your Name] – [Purpose/Connection]
  • Coffee Meeting Request: [Your Name] – [Their Name]
  • Mutual Connection Introduction: [Your Name] – [Their Name]
  • Exploring Networking Opportunities: [Your Name]
  • Introduction and Possible Collaboration: [Your Name]
  • Request for Network Connection: [Your Name]
  • Meeting Request to Discuss Common Interests: [Your Name]

Event Invitations:

  • Save the Date: [Event Name]
  • Invitation: [Event Name/Type]
  • Event RSVP Request: [Event Name]
  • Special Event Announcement: [Event Name]
  • You’re Invited to [Event Name]
  • Exclusive Invitation: [Event Name]
  • Join Us: [Event Name/Description]

Thank You Emails:

  • Thank You for Your Support: [Subject/Task]
  • Gratitude for Your Contribution: [Subject]
  • Appreciation for Your Assistance: [Subject]
  • Thanks for Your Time: [Subject]
  • Thank You for Your Feedback: [Subject/Task]
  • Expressing My Gratitude: [Subject/Task]
  • Appreciation for Your Collaboration: [Subject/Project]

Apologies/Rescheduling:

  • Apologies for the Inconvenience: [Subject/Task]
  • Rescheduling Our Meeting: [Subject/Date/Time]
  • Request for Meeting Rescheduling: [Subject/Date/Time]
  • Apologies for the Delay: [Subject/Task]
  • Regretfully Cancelling: [Subject/Event/Meeting]
  • Request for Extension: [Subject/Task/Deadline]
  • Rescheduling [Event/Meeting]: [Subject/Date/Time]

News/Announcements:

  • Important Announcement: [Subject]
  • Company News Update: [Subject]
  • Key Organizational Change: [Subject]
  • New Initiative Announcement: [Subject]
  • Exciting Opportunity: [Subject]
  • Breaking News: [Subject]
  • Urgent Announcement: [Subject]

Internal Communication:

  • Team Update: [Subject]
  • Employee Recognition: [Subject/Name]
  • Company Policy Reminder: [Subject/Policy]
  • Internal Training Opportunities: [Subject]
  • Urgent Internal Communication: [Subject]

Remember, while these subject lines serve as examples, it is important to customize them to fit your specific email content and audience. Always consider the tone and purpose of your email when selecting a subject line. Happy emailing!

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Email Cover Letter Samples

cover letter email subject line examples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

  • Mention the title of the position you’re applying for in the subject line and body of your email.
  • Explain where you found the job posting or how you heard about the position.
  • Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
  • List your full name and contact information in your email signature block (not just on your resume attachment).
  • If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
  • Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
  • Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
  • Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
  • Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
  • Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

  • Write a subject line that includes the position you’re applying for
  • Address the company contact’s name in the salutation
  • Clearly state what you’re hoping to accomplish in the first few sentences
  • Summarize your strengths, skills and experience by connecting them to the job opportunity
  • Use a font that’s easy to read
  • Avoid typos in your message by proofreading
  • Include a signature with your contact information
  • Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

  • More than ten years of progressively responsible legal experience;
  • Bachelor’s Degree with Honors in Business Administration;
  • Exceptional verbal, written and analytical skills;
  • Advanced computer skills;
  • Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

Status.net

20 Examples of Subject Line for a Job Application (with Tips)

By Status.net Editorial Team on February 13, 2024 — 6 minutes to read

Your subject line acts as the headline of your job application email. When hiring managers are rifling through dozens of emails, you want yours to stand out. Think of the subject line as a first impression; it should be clear, concise, and give a snapshot of what’s inside.

The right subject line helps ensure your application gets noticed.

  • First, context is key. For example, “Application for Marketing Manager – John Doe” instantly shows who you are and the position you’re interested in.
  • Second, personalization can make a difference. Mentioning the job title and your full name helps personalize the subject line, making it more likely that a hiring manager will open your email.
  • Understanding the role of keywords is also important. Many companies use filtering systems to manage incoming job applications. Including job-specific keywords from the job posting can help your email pass through these filters, increasing the chances your resume is read.
  • You also want to be professional and avoid coming across as casual or overly familiar. Your subject line should reflect the tone of the company – if you’re applying to a startup, a creative subject line might work, while more corporate environments might appreciate a straightforward approach.

Crafting Effective Subject Lines

Tailoring to the job description.

Before you hit ‘send,’ take another look at the job posting. Identify the job title, reference number, and specific phrases they use to describe the position. Use these details in your subject line to show that your email is directly related to the job in question. For example, if the job title is “Senior Graphic Designer” and the reference number is “GD345,” your subject line could read, “Application for Senior Graphic Designer – GD345.”

Incorporating Keywords

Just like tailoring to the job description, using industry-specific keywords in your subject line can help your email stand out. If you know the company uses a certain system or values a specific skill, include that in your subject line. For example, for a digital marketing position, a keyword-rich subject line might be “Experienced SEO Specialist Applying for Digital Marketing Role.”

Maintaining Professionalism

Always keep the tone of your subject lines professional. Even if you’re applying to a laid-back startup, avoid using slang or overly casual language. Stick to a clear and concise format that respects the recipient’s time. For example, instead of a vague “Hey, checking in about the job,” use, “Follow-up on Application for Project Manager Role Submitted 02/08.”

Tips for Personalizing Your Subject Line

Using the hiring manager’s name.

When you know the hiring manager’s name, use it in your subject line. It shows you’ve taken the time to research who’s in charge of hiring. For example, “John Smith Recommended Application: Jane Doe for Senior Designer Role” is personal yet professional, ensuring your email stands out in the manager’s inbox.

Reflecting Company Culture

Understanding and reflecting the company’s culture in your subject line can resonate with the hiring manager. If you’re applying to a creative and casual company, a subject line like, “Creatively Driven Designer Ready to Innovate at [Company Name]” conveys both your enthusiasm for the role and your fit with the company ethos. For more corporate environments, you might opt for a direct and formal tone such as, “Experienced Financial Analyst Interested in [Company Name] Opportunities”.

Examples of Successful Subject Lines

A successful subject line grabs the hiring manager’s attention and is direct about the position you’re applying for. It’s important to tailor your subject line to the role and make a memorable first impression.

For Corporate Positions

  • “Senior Financial Analyst Applicant – Jane Doe, CFA with 10+ Years Experience”
  • “Experienced Project Manager – John Smith Applying for Strategic PM Role”

In a corporate setting, emphasize your qualifications and the specific job title. Mentioning certifications or years of experience can be particularly compelling.

1. “MBA Graduate – Michael Johnson Applying for Business Development Manager” 2. “Certified Public Accountant Ready to Lead as Your Next CFO – Emily White” 3. “Top Sales Performer Jane Lee – Interested in Regional Sales Director Position” 4. “IT Specialist with 15 Years Experience – George Clark Seeking CTO Role” 5. “Human Resources Executive – Anna Gomez, PHR, Applying for VP of HR” 6. “Marketing Professional Sarah Tan – Applying for Chief Marketing Officer” 7. “Experienced Supply Chain Manager – Tom Nguyen Applying for Director of Logistics” 8. “Operations Leader with Proven Results – Derek Yu for COO Position” 9. “Compliance Officer Candidate – Rachel Kim, JD with International Expertise” 10. “Customer Success Veteran – Omar Ahmad Applying for VP of Customer Relations

For Creative Roles

  • “Award-Winning Graphic Designer John Doe – Enthusiastic Applicant for Senior Designer Position”
  • “Passionate Brand Strategist Jane Smith – Aspiring Creative Director Candidate”

For creative positions, you can show your passion and creativity, but keep a professional tone. Highlighting awards or your unique approach can help you stand out.

11. “Innovative Art Director – Lisa Wong, Ready to Elevate Your Brand’s Visual Identity” 12. “Creative Copywriter with a Fresh Voice – Sam Johnson Applying for Lead Copywriter” 13. “Multimedia Artist Seeking to Join as Senior Creative – Alex Perez Portfolio Attached” 14. “Dynamic Video Producer – Emma Roberts Applying for Head of Production” 15. “Social Media Maven – Kevin Lee Applying for Creative Social Media Strategist Role” 16. “Fashion Designer with Unique Aesthetic – Sofia Martinez for Lead Designer Position” 17. “UI/UX Designer with a User-Centric Approach – Michael Chen for Senior UI/UX Role” 18. “Energetic Event Planner – Julia Santos Applying for Director of Events” 19. “Content Creator and Storyteller – Noah Kim Applying for Content Director Position” 20. “Digital Illustrator with Distinctive Style – Emily Zhang for Senior Illustrator Role”

Leveraging Subject Lines for Follow-Up Emails

When you’re sending a follow-up email after a job application, your subject line can make a big difference. The aim is to catch the hiring manager’s attention while maintaining professionalism. A clear, concise, and relevant subject line can help ensure your email isn’t overlooked.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Start with context by mentioning the position you applied for. For example, “Follow-up on Marketing Coordinator Application – John Doe.” This reminds the recipient what your email is regarding. If you previously communicated, referencing the date of your last interaction, like “Re: Marketing Coordinator Interview on Jan 25th – John Doe,” provides immediate recognition and can prompt a timely response. Related: Interview Follow-up Email Examples (1-2-3 weeks)

Personalize the subject line to stand out. Including the hiring manager’s name, if known, such as “Jane Smith – Follow-Up on Application Submitted,” demonstrates attention to detail. It also feels more personal than a generic greeting.

Keep it polite and express continued interest in the role. Phrases like “Checking in Regarding Marketing Coordinator Role – John Doe” show you’re still enthusiastic about the opportunity without being pushy.

Frequently Asked Questions

How can i craft an effective subject line when applying for a job.

To craft an effective subject line, you should be specific and concise. Mention the job title, your name, and if possible, a unique identifier such as a job reference number. For example, “John Smith Application for Graphic Designer – Ref#1234.”

How should I phrase the subject line when submitting my resume or CV?

When submitting your resume or CV, clarity is key. Use a format like “Resume Submission – [Your Name] for [Job Title],” or “CV: [Your Full Name] – [Qualification and Job Title].”

What are good subject line examples for a job inquiry email?

For job inquiry emails, show your interest and initiative while being respectful. Try “Inquiry: [Your Name] Interested in Marketing Opportunities” or “Exploring Sales Positions – Experienced Sales Manager [Your Name].”

As a fresher, how do I write the subject for my job application?

As a fresher, your subject line could highlight your eagerness and education. For example: “Recent Finance Graduate John Smith – Entry-Level Analyst Application” or “Enthusiastic Marketing Newcomer – Jane Smith.”

What tips can you give for writing a simple yet impactful job application email subject?

For a simple yet impactful subject line, use succinct language that captures attention. Make sure to include the position and your name. An example might be “Digital Marketing Specialist – Jane Doe Application.” Avoid filler words and focus on what sets you apart.

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  3. Cover Letter Subject For Job Application

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  5. FREE 7+ Sample Email Cover Letter Templates in MS Word

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  6. 32 Email Cover Letter Samples

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VIDEO

  1. How To Write Subject Lines For Your Emails (2023)

COMMENTS

  1. How To Write the Subject Line in an Email for a Job Application

    For example, someone named John Jacob Smith could choose "[email protected]." A professional email makes your name more memorable, and it can make identifying you as the sender easier for recipients. It can also make focusing on your job search easier.

  2. How to Send an Email Cover Letter (Samples & Tips)

    1 Open Your Email Cover Letter with a Strong Subject Line It won't matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you're trying to land… If no one opens your job application email cover letter. And guess what? That depends only on the subject line.

  3. Email Subject Lines for Job Applications and Resumes

    Email Subject Line Examples Sample Email For a Job Application Frequently Asked Questions (FAQs) Photo: Nicolas Balcazar / EyeEm How important is an email subject line? When you're job searching, it might mean the difference between getting the interview—and getting stuck in a spam folder.

  4. How To Send an Email Cover Letter (With Steps, Tips and Example)

    1. Follow company instructions Email cover letters can generally be sent in one of two ways: as an email attachment or as the body of your email. Before sending your cover letter, check the company's job application guidelines. Some companies prefer attachments, while others prefer them to be in the body of your email message.

  5. How To Write a Subject Line for a Job Application in 9 Steps

    Include your full name, the job title and ID (if applicable)—for example, Job application—Frontend Developer, #84728—Juan Rivera Send your application from a professional-looking email that includes some variation of your name. Related jobs on Indeed Executive Assistant jobs Business Analyst jobs Sales Associate jobs Part-time jobs

  6. Exactly What to Write in the Subject Line When Sending ...

    Make it a positive one. 5. Make it clear why you're sending your resume. In some cases, your subject line will be dictated by a set of instructions and you shouldn't deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation.

  7. How To Write An Email Cover Letter: Samples + 5 Writing Tips

    As featured in * If an employer asks that you submit an email cover letter, you need to make sure it grabs their attention as soon as they read the subject line. We'll show you how to write an email cover letter from beginning to end. Build My Cover Letter Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes.

  8. Email Subject Lines for Resume & Job Application (+Examples)

    Here are a few subject line examples: "Senior Marketing Manager, Houston, Job ID 21, Jane Doe" "Referred by John Smith: Senior Marketing Manager, Houston, Job ID 21, Jane Doe" Be professional Keep your email subject line professional; don't use informal words such as "hey" and "howdy."

  9. Email Cover Letter Examples and Formats

    Email Cover Letter Subject Line Examples: The subject line is the first thing a hiring manager will see when they look at your email. Make yours count.

  10. Email Cover Letter Sample and Tips

    Note Along with the subject line, your email address is the first thing the employer will see - it is your first impression. If you are using an informal address that you created years ago like [email protected] or [email protected], it may be a good idea to open a new account specifically for communication between you and hiring companies.

  11. Emailing a Cover Letter: How To Guide With Example

    1. Adhere to the employer's instructions When you are sending a cover letter via email, it is important to read the employer's instructions carefully and follow them correctly. Some companies may require you to send the cover letter as the email body, while others may want it as an attachment.

  12. Email Subject Lines for a Job Application (Examples + Tips)

    1. Keep it short and simple Remember that brevity is important when writing your specific subject line. Most of the text in the email subject line gets cut off so ensure the first few words capture attention. Hubspot recommends keeping the subject line length under 50 characters.

  13. 13 Tips on Writing an Email Subject Line (Plus 100 Examples)

    1. Consider the length When writing an email subject line, consider its length. While shorter email subject lines are quicker to scan, they don't necessarily improve your chances of your email getting read. Even if a shorter subject line is more likely to hold your recipient's attention, your subject line needs to reflect your email's content.

  14. Email Cover Letter: 5 Samples & Writing Guide + Expert Tips

    11/08/2023 Email Cover Letter: 5 Samples & Writing Guide + Expert Tips How do you write an email cover letter? Should you format it differently? Should you attach it? See 5 examples for different jobs to write a cover letter email that gets results. Tom Gerencer, CPRW Career Writer at ResumeLab

  15. How To Write a Job Application Email Subject Line

    1. Make it professional and succinct You want to make sure your job application is professional from start to finish. This is a rule that extends to the subject line and opening remarks. For example, it's important to ensure your email address itself is suitable for a working environment.

  16. How to write an email cover letter

    5.Customise an email signature. Having an email signature in place makes it very easy for a hiring manager to find your contact details at a moment's notice. Be sure to include your name, phone number and address in the email cover letter signature line. 6. Tailor each email cover letter to individual roles. If you're applying for a variety ...

  17. How To Write a Subject Line for a Job Application Email

    Here's a good example: Job application—Job title, Job reference number (if applicable)—Your Name If you send your CV without applying for a specific job, you can list your job title, indicate that you're sending a CV and include your first and last name.

  18. Email Cover Letter: Sample + Format That Works in 2024

    Subject line: Senior Software Developer Seeks Software Engineering Team Lead Position with ABC (ID: 4569870) Dear James, Please find attached a copy of my CV with detailed work experience for the position of Senior Software Developer at ABC Corp., (Job ID: 4569870)

  19. 75+ Professional Email Subject Line Examples

    1. Clear and Concise Email Subject Lines 2. Urgent or Time-Sensitive Matters 3. Follow-Up or Reminder Emails 4. Requesting Information or Clarification 5. Introductions or Networking Opportunities Professional Email Subject Line Examples Tips Professional Email Subject Line Examples | Here are 75 Examples For different topics/occasions

  20. Email Cover Letter Samples

    Email Cover Letter Examples for Legal Professionals . Example #1: If you prefer to keep it brief. Subject Line: Interest in Litigation Associate Position . To Whom It May Concern: I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review. Thank you for your time.

  21. 20 Examples of Subject Line for a Job Application (with Tips)

    3. "Top Sales Performer Jane Lee - Interested in Regional Sales Director Position". 4. "IT Specialist with 15 Years Experience - George Clark Seeking CTO Role". 5. "Human Resources Executive - Anna Gomez, PHR, Applying for VP of HR". 6. "Marketing Professional Sarah Tan - Applying for Chief Marketing Officer".

  22. 11 Steps To Email a Cover Letter

    Example of a cover letter email You can follow this example cover letter when sending it via email: Email subject: Bruce Jenkins-cover letter-customer service manager Dear Ms. Burrow, I am writing this letter to formally apply for the role of customer service manager at HighRev Corporation. As a seasoned customer service manager with over seven years of experience coordinating diverse customer ...

  23. How to Write Subject for Job Application Email

    The importance of having a catchy email subject line when sending a resume/CV isn't only about grabbing the recruiter's attention, it's also about convenience. Here are several factors make recruiters and hiring managers to open your email: 1. Purpose of the email. It is important to clearly state the purpose of your email in the subject line.

  24. 25+ Must-Open Cold Email Subject Lines

    The "secret" is making sure your emails are personalized, relevant, and timely. When cold emailing is done correctly, you can expect an average open rate of 20 to 25%. However, Mailchimp has found that open rates decrease to 1 to 5% without that special human touch. Getting better results means ditching the idea of copying and pasting a general ...

  25. Cover Letter Samples and Templates

    Cover Letter Samples. When you're applying for a job, a cover letter lets you show a personal side and demonstrate why hiring you is a smart decision. Cover letters should be around three paragraphs long and include specific examples from your past experience that make you qualified for the position.A cover letter should include the following ...