How To Write A Letter Of Introduction For Job Seekers (Samples Included)

Jeff Gillis 0 Comments

letter of introduction

By Jeff Gillis

Updated 6/14/2022.

For many job seekers, nothing’s more frustrating than the words, “It’s not what you know, it’s who you know.”

What if you don’t know anyone? Perhaps you’ve moved to a new city, switched industries, or simply didn’t recognize the importance of networking until recently. How can talented individuals in this situation play catch-up and get their careers started?

It isn’t impossible, and you don’t have to be obnoxious to get in front of the right people. In fact, there’s an entire method for introducing yourself to people you’ve never met but would like to know. It’s called sending a Letter of Introduction.

What Exactly Is a Letter of Introduction?

So, what is a letter of introduction? A letter of introduction is, according to Military One Source , correspondence that “notifies an employer of your qualifications and interest to be considered for potential future positions.”

However, it can also be more. For example, you could send a letter of introduction to a potential new network contact, allowing you to expand your circle.

Essentially, the letter of introduction is a way to reach out to someone asking to make their acquaintance and, if they’re willing, find out about job opportunities or forge new connections in your desired industry. It’s a polite way to get your name in front of important people without infringing on their time or accosting them in a coffee shop.

It’s also important to understand what an introduction letter is not. It isn’t your resume , it’s not a cover letter , and it’s not a short story detailing your early life, dreams, and ambitions. You don’t send one in response to a current job posting.

Instead, it’s a brief, clear, and concise explanation of who you are as a professional and why you are writing. This reason could be that you’re looking for a job, or you’re hoping to chat with them to gain some insight into the industry you wish to enter.

Types of Introduction Letters

An introduction letter can be used to introduce yourself to someone new or to introduce a friend or colleague to someone you know. Introduction letters are either formal or informal. Typically speaking, an informal introduction letter is used in the second case where Person A is introducing Person B to Person C.

How to Write the Different Kinds of Letters of Introduction

Writing an informal introduction letter to introduce someone to a third party is rather simple. Since you know the person you’re introducing them to, you can rely on your own judgment when choosing your wording. For this article, we’ll focus on a relatively formal letter, even if it’s to a colleague. Such a letter should include the following features:

  • An explanation of why you’re writing
  • A brief description of who you’re introducing them to, relevant details like their job, and how you personally know them
  • A few lines on what that person needs (i.e., advice on entering the tech world with a finance background) and why you thought your colleague would be a useful resource
  • The job seeker’s contact information, ideally both their telephone number and email address

Today, most people send letters of introduction via email. Be mindful of how you send that email. For instance, there’s a difference between sending a letter of introduction and a referral letter.

Let’s say your friend needs a freelance copywriter. You worked with a great copywriter previously, and you tell your friend you’ll send their details.

In this case, you’re mainly sending a referral, as you’re connecting a professional connection to a friend with a specific need. While this is an amazing thing to do – as 72 percent of interviews are referrals – it isn’t the same as a letter of introduction.

Now, let’s change the circumstances a bit. In this scenario, let’s pretend your friend owns a copywriting agency.

Your professional connection is looking for a full-time gig and asks you to introduce them to someone who works in an agency. When you send the message out, you aren’t referring your professional contact for a specific opening. Instead, you’re letting your friend know a bit about who they are and providing contact details that allow your friend to reach out to your professional connection if they so choose. That’s an introduction letter.

When writing a letter of introduction for yourself, the steps are almost identical with a few subtle differences:

  • Dive right into who you are and what you do
  • Include a few lines about why you’re writing to them and specific details about what you’d like from them, like industry insights or information on job opportunities.
  • Provide information on how they can reach you, how you look forward to speaking with them, and a thank you for their time
  • End with a respectful sign-off

Letter of Introduction Samples

In some cases, it’s far easier to see how to approach a situation by checking out a few examples. Here is a sample letter of introduction for when you’re writing on behalf of someone else and another for when you’re writing on behalf of yourself:

Introductory Letter on Behalf of Someone Else

Hi Jane Doe, It was a pleasure catching up with you at the networking event last week! I’d like to take a moment to introduce you to John Smith, a project manager with nearly a decade of experience, specifically in the technology niche. I’ve personally worked with him several times during his time with ABC Corp, and I’ve grown to trust his expertise over the years. Currently, John is exploring new opportunities and was hoping to connect with you about potential future openings at your company. I’ve attached his resume for you to review, and you can also find him on LinkedIn using the link in that document. If you’d like to touch base by phone, you can contact him at 555-555-5555. While I’m not aware of any current hiring needs on your end, I do believe John would be an asset. Sincerely, James

Introductory Letter on Behalf of Yourself

Dear John Doe, My name is Jane Smith, and I’m a marketing manager with ten years of experience in the field, focused mainly on the food and beverage space. I’ve long been a fan of your company – XYZ Inc. – particularly its recent campaign for leading snack food manufacturer ABC Co. If you have the time, I would love to talk to you about opportunities with your company, as well as gain career insights from a leader in the field, such as yourself. If you’re available, I can be reached at 555-555-5555. You can also reply to this email and view my portfolio using the link in my signature. Thanks for your time, and I look forward to hearing from you. Best, Jane Smith

These are rather formal examples of an introductory letter, focusing on professionals in the project management niche. Additionally, they’re relatively simple, showing you the general structure to follow.

In some cases, you could expand on various points based on the nuances of the company and what the job seeker has to offer. However, it’s crucial to keep things concise. Now isn’t the time to tell someone’s life story. Instead, the goal is to make an initial connection that can be built upon later.

It’s also true that less formal letters sometimes work. However, you don’t want to run the risk of alienating someone you don’t know with what feels like a gimmick or a sales letter. That’s why formal is often the way to go, regardless of whether you’re introducing yourself or someone else.

Use these examples as a letter of introduction template, giving you a solid starting point. Then, adjust the details as needed to ensure it makes the best possible impression.

Putting It All Together

A letter of introduction allows you to even the playing field when it comes to the game of “who knows who.” If you can dedicate time to send a letter (or email) of introduction each week to people you’d like to meet, a certain percentage will likely reply back – so long as you don’t simply cut and paste the same letter for everyone.

Whether it’s to land a new job or break into a new industry, take advantage of the power of introductory letters.

how to write introduction letter for job

Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more.

Learn more about The Interview Guys on our About Us page .

About The Author

Jeff gillis.

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Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more. Learn more about The Interview Guys on our About Us page .

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how to write introduction letter for job

Status.net

A Perfect Letter of Introduction [Examples]

By Status.net Editorial Team on June 14, 2023 — 15 minutes to read

  • How To Write a Letter of Introduction Part 1
  • Types of Introduction Letters Part 2
  • Letter of Introduction Template Part 3
  • Templates: Letter of Introduction for Job Seekers Part 4
  • Templates: Letter of Introduction for Networking Part 5
  • Templates: New Team Member Letter of Introduction Part 6
  • Employee to Customer Introduction Letter Template Part 7
  • Business Introduction Template Part 8
  • Tips for Writing a Perfect Letter of Introduction Part 9

A good letter of introduction can be a valuable tool in making new connections, whether for personal, professional, or business purposes. In this article, we’ll explore how to write a perfect letter of introduction.

To begin, it’s important to understand the difference between a letter of introduction and other forms of introductory communication. An introduction letter isn’t a cover letter – rather, it serves to establish relationships and spark interest.

Difference Between Introduction Letter and Cover Letter

An introduction letter is not a cover letter. While both documents are used to make introductions, they serve different purposes. An introduction letter is typically written to introduce yourself, your business, or a third party, whereas a cover letter is used when applying for a job or sending a proposal. In an introduction letter, you should briefly highlight your background, accomplishments, and goals, while in a cover letter, you should focus on how your skills and experiences relate to a specific job opportunity.

Introduction Letter vs. Letter of Recommendation

An introduction letter is also not a letter of recommendation. A letter of recommendation is written by someone who knows you well, like a former employer, teacher, or mentor, to vouch for your abilities and accomplishments. It often includes specific examples of your work and contributions, as well as why the person is recommending you for a certain position or opportunity.

Related: A Perfect Letter of Recommendation [8 Templates]

An introduction letter is written by you or on behalf of an individual or company to make an initial connection with others. While you might mention your skills and experience in an introduction letter, it doesn’t have the same weight or credibility as a letter of recommendation, since it lacks the endorsements from others.

Related: How to Ask for a Letter of Recommendation [Examples]

The Full Guide to Reference Letters [Best Templates]

  • An introduction letter is used to introduce yourself, your company, or a third party to others.
  • A cover letter is used when applying for a job or submitting a proposal, focusing on how your skills and experiences relate to the specific opportunity.
  • A letter of recommendation is a formal endorsement of your abilities and accomplishments, written by someone who knows you well.

Remember to use the appropriate type of letter for each situation and adhere to the specific guidelines and tone for each document: this will ensure your communication is effective and appropriate, increasing your chances of making a positive impression.

Part 1 How To Write a Letter of Introduction

Format and structure.

To write an effective letter of introduction, start with proper formatting. Use a standard font, such as Arial or Times New Roman, and set the font size to 12. Stick to a formal tone, and use single spacing with a space between paragraphs.

Greeting and Opening Remarks

Begin your letter with a professional greeting. If you know the recipient’s name, use “Dear [Name].” If not, use “Dear [Title]” or “To Whom It May Concern.” Your opening remarks should briefly explain the purpose of the letter and introduce yourself or the person you are introducing.

Related: How to Start a Letter (and Mistakes to Avoid)

In the main body of the letter, provide details about yourself or the person you are introducing. Focus on the key qualifications, skills, and experiences that are relevant to the recipient. This is also an ideal place to mention any mutual connections or shared interests.

  • Keep the paragraphs short and concise.
  • Highlight your achievements or expertise.
  • Use bullet points or tables to enumerate qualifications or experiences, if necessary.

Closing and Sign Off

To close the letter, express your gratitude to the recipient for their time and attention. Offer your assistance if they have further questions or would like additional information. Use a standard sign-off, such as “Sincerely,” “Best Regards,” or “Yours Faithfully,” followed by your full name and contact information (e.g., email, phone number).

Related: How to End an Email Professionally (Examples)

Remember to proofread your letter of introduction and ensure that spelling, grammar, and punctuation are accurate before sending it off.

Part 2 Types of Introduction Letters

Job-related introductions.

In job-related introduction letters, you are typically introducing yourself as a potential employee or applicant. This is useful when seeking new job opportunities, submitting your resume, or reaching out to potential employers. Your letter should showcase your skills, experience, and enthusiasm for the position while also expressing your interest in the company and its mission.

Networking Introductions

When networking, it’s important to make a great first impression by introducing yourself effectively. In a networking introduction letter, the goal is to establish a connection with an individual or a group within your industry. Mention your title, role, and any common acquaintances you may have. Also, highlight some of your accomplishments or notable experiences relevant to the people you’re introducing yourself to.

Agency or Freelancer Introductions

If you are an agency or a freelancer looking for clients, an introduction letter is a great way to showcase your services and expertise. The focus should be on how you can support the client’s needs and help them achieve their goals. Provide a brief overview of your industry experience, the services you offer, and some examples of successful projects or satisfied clients.

Team Introduction

In a team introduction letter, your objective is to introduce your team members to a new client, project team, or department. Detail the relevant qualifications, skills, and areas of expertise for each team member. This will help establish trust and confidence in your team’s abilities. Be sure to include contact information to facilitate further communication.

Letter of Introduction Examples

Part 3 letter of introduction template.

Dear [Recipient],

I hope this letter finds you well. My name is [Your Name], and I am writing to introduce myself to you. [Insert a brief sentence or two about yourself, such as your current position or relevant experience]. I am reaching out to you because [insert reason for writing the letter, such as expressing interest in a job opportunity or seeking to establish a professional relationship].

I am excited to learn more about your organization and explore opportunities for collaboration. Please feel free to reach out to me at [insert contact information] if you have any questions or would like to discuss further.

Thank you for your time and consideration.

Best regards, [Your Name]

Templates for various types of introduction letters:

Part 4 Templates: Letter of Introduction for Job Seekers

When you are seeking a new job, it’s essential to introduce yourself professionally. Here’s an example of a letter of introduction for job seekers:

Dear [Recipient’s Name],

I hope this message finds you well. My name is [Your Name] and I am writing to express my interest in the [Job Title] position at [Company Name]. I came across your job posting on [Job Board/Website] and believe my skills and experience make me an ideal candidate.

Throughout my career, I have worked on various projects focusing on [specific skills or subject matter]. At my previous job at [Previous Company Name], I [describe a significant achievement or responsibility]. Additionally, I am skilled in [list relevant skills] and have experience using [software or tools related to the job].

I have attached my resume for your review, which includes more information on my background and qualifications. I would appreciate the opportunity to discuss my suitability for the position during an interview. Please feel free to contact me at [Your Email] or [Your Phone Number] to schedule a meeting or for any further information.

Thank you for taking the time to consider my application. I look forward to hearing from you soon.

Sincerely, [Your Name] [Your Email Address] [Your Phone Number]

Related: Best Job Interview Request Email Responses (Examples)

Subject: [Your Name] – [Target Job Title]

I came across the [Job Title] opening at [Company Name] and after reviewing your company’s impressive accomplishments in [Industry], I believe that my [Number of Years] years of experience in a similar role make me an ideal fit.

Enclosed is my resume, which highlights my expertise in [Specific Skills or Accomplishments]. I am confident that my experience in [Area of Expertise] would make a valuable contribution to your team.

[Optional: Mention any mutual connections, if applicable.]

I would welcome the opportunity to discuss my qualifications further and explore how I could contribute to [Company Name]’s success. Thank you for considering my application.

Part 5 Templates: Letter of Introduction for Networking

A networking introduction letter aims to establish connections with potential clients, partners, or colleagues.

Subject: Introduction – [Your Name] and [Recipient’s Name]

Hi [Recipient’s Name],

I hope this message finds you well. I came across your profile while searching for professionals in the [Industry] field, and I am impressed by your experience and accomplishments.

As a fellow professional in the [Industry], I believe that connecting with like-minded individuals like yourself can greatly benefit both our careers. I am particularly interested in [Specific Area of Interest] and would appreciate any insights or advice you may have.

If you’re open to it, I’d love to set up a time to chat over a coffee or a quick phone call. Looking forward to your response.

Best regards, [Your Name] [Your Email Address] [Your Phone Number]

I hope this email finds you well. My name is [Your Name], and I am a [Your Profession or Title] at [Your Company or Organization]. I recently attended the [Event or Conference Name] and saw your insightful presentation on [Topic]. Your ideas resonated with me, and I believe your expertise could benefit the projects I am currently working on.

My current projects involve [briefly describe your projects, e.g., developing new software or implementing a marketing strategy]. I am eager to learn more about your work in [Recipient’s Field of Expertise] and would love to schedule a phone call or coffee meeting to discuss our shared interests and potential collaboration.

Please let me know when you are available, and I will be happy to make arrangements. You can contact me at [Your Email] or [Your Phone Number].

Looking forward to connecting with you.

Part 6 Templates: New Team Member Letter of Introduction

Template 1: introducing yourself.

When joining a new team, a letter of introduction helps introduce you to your colleagues and establish rapport.

Subject: Hello from [Your Name], your new [Job Title / Team Role]

Dear [Team Name or Colleagues],

I hope this email finds you all in good spirits. My name is [Your Name], and I am excited to join the [Company Name] team as your new [Job Title / Team Role]. It’s a pleasure to meet all of you!

A little bit about myself: I have been working in the [Your Industry] for [Number of Years] years, mainly focusing on [Area of Expertise]. My skills include [list relevant skills], and I am proficient in [software or tools you will be using].

In my spare time, I enjoy [mention personal hobbies or interests to connect on a personal level].

I am eager to contribute to the team’s success and look forward to learning from each of you. Please feel free to reach out if you have any questions or concerns, or if you would like to grab lunch or coffee together.

Thank you for the warm welcome, and have a great day!

Best, [Your Name]

Template 2: New Team Member

Welcome a new team member with this template, outlining their role and initial responsibilities.

Subject: Welcome [New Team Member’s Name]!

Dear [Existing Team Members],

Please join me in extending a warm welcome to our newest team member, [New Team Member’s Name]. [He/She/They] will be joining us as a [New Team Member’s Job Title] effective [Start Date].

[New Team Member’s Name] brings with them a wealth of experience in [Area of Expertise], having worked at [Previous Company] for [Number of Years Experience]. In their new role, they will be responsible for [Responsibilities].

We are excited to have [New Team Member’s Name] on board and look forward to their contributions as we continue to grow and succeed.

Please take the time to introduce yourself to [New Team Member’s Name] and offer any assistance they may need as they familiarize themselves with our processes and systems.

Best regards, [Your Name] [Your Title]

Part 7 Employee to Customer Introduction Letter Template

Introducing an employee to clients or customers:

Dear [Customer],

I am writing to introduce you to our newest team member, [Employee Name]. [He/She] is joining us as [Position/Title] and brings with [him/her] [Number] years of experience in [Industry/Specialization].

[Employee Name] is an expert in [Skill/Expertise] and has a proven track record of delivering exceptional [Service/Product]. [He/She] is committed to providing our customers with the highest level of service and ensuring that their needs are met with the utmost care and attention.

We are thrilled to have [Employee Name] on board and believe that [he/she] will be a valuable asset to our team and to our customers. [He/She] is excited to meet and work with all of you, and we are confident that you will find [him/her] to be a knowledgeable and helpful resource.

Please join me in welcoming [Employee Name] to our team and we look forward to continuing to serve you with excellence.

Sincerely, [Your Name] [Your Title] [Company Name]

Part 8 Business Introduction Template

Introduce your business to potential clients, partners, or investors with this template.

Subject: Introducing [Your Company Name]

I would like to take this opportunity to introduce you to [Your Company Name], a [Description of Your Business] that specializes in [Product/Service Offering]. We have successfully served clients in [Industry] for [Number of Years/Timeframe].

Our key services/products include: – [Service/Product 1] – [Service/Product 2] – [Service/Product 3]

We understand the challenges faced by businesses like yours in the [Industry] sector and have a track record of delivering solutions tailored to your needs. Our expertise in [Specific Area] allows us to offer you the best possible service.

We would be thrilled to explore how our offerings can provide value to your organization. Please don’t hesitate to reach out if you have any questions or would like to schedule a meeting.

Best regards, [Your Name] [Your Title] [Your Company] [Your Email Address] [Your Phone Number]

Part 9 Tips for Writing a Perfect Letter of Introduction

When writing a letter of introduction, it is important to keep it brief. Clearly state the purpose and get straight to the point. Remember, your recipient may have a busy schedule, so limit your introduction to a few paragraphs. Being concise ensures that your message is understood and remains memorable.

Use a Professional Tone

Maintain a professional tone throughout your letter of introduction. Be confident, knowledgeable, and clear. Avoid using casual language or informal expressions. This demonstrates your respect for the recipient and reflects well on your professionalism.

Include Contact Information

Ensure that you include your contact information, such as email address and phone number, so the recipient can easily reach you. This can be placed at the beginning or end of the letter. Including your contact information allows the recipient to respond and take the desired action.

Before sending your letter of introduction, proofread it carefully for errors in grammar, spelling, and punctuation. A well-written, error-free letter shows attention to detail and care in your communication. Ask a colleague or friend to review your letter for additional insights and suggestions.

Frequently Asked Questions

How do you start a good introduction letter.

To start a good introduction letter, ensure you have a clear purpose for the letter. Begin by addressing the recipient by name if possible and introducing yourself. State the reason for writing the letter and try to engage the recipient’s interest with a hook, such as a shared connection or a relevant accomplishment. Example:

My name is [Your Name] and I am writing to introduce myself and express my interest in [reason for writing the letter]. I hope this letter finds you well.

I wanted to reach out to you because [hook – shared connection or relevant accomplishment]. As someone who is [briefly describe your background or experience], I believe that I would be a valuable asset to your [company/organization/project].

I am excited to learn more about your work and how I can contribute to it. Please feel free to reach out to me at [contact information] to discuss this further.

Thank you for your time and consideration. I look forward to hearing from you soon.

What distinguishes a letter of introduction from other types of letters?

A letter of introduction is specifically written to introduce yourself, your business, or an employee to another party. It aims to establish a relationship, provide information about your expertise or service offerings, and potentially open up opportunities for collaboration. Unlike cover letters, which focus on a specific job position, introduction letters highlight your skills or experiences more broadly and are often used for networking purposes.

What are the different types of introduction letters?

Introduction letters come in various forms, such as:

  • Business to Business (B2B) – Introducing a company, product, or service.
  • Employee to Customer – Introducing an employee to clients or customers.
  • Self-introduction – Introducing oneself for networking, job applications, or collaboration opportunities.
  • New Hire Introduction – Introducing a new employee to the team or organization.

What are some effective tips for writing a letter of introduction?

  • Be concise and clear about your purpose.
  • Use a professional tone and language.
  • Personalize the letter by addressing the recipient by name.
  • Emphasize your strengths, experiences, or areas of expertise.
  • Include a call-to-action, such as requesting a meeting or asking the recipient to review your attached documents.
  • Proofread and edit your letter for grammar, spelling, and punctuation errors.
  • How to Ask for a Letter of Recommendation [Examples]
  • How to Start a Letter (and Mistakes to Avoid)
  • How to End an Email Professionally (Examples)
  • Emotional Intelligence (EQ) in Leadership [Examples, Tips]
  • A Perfect Letter of Recommendation [8 Templates]
  • Effective Nonverbal Communication in the Workplace (Examples)
  • Search Search Please fill out this field.
  • Career Planning
  • Finding a Job

Letter of Introduction Examples and Writing Tips

how to write introduction letter for job

Types of Introduction Letters

Tips for writing a letter of introduction, letter of introduction examples, letter introducing two people, letter introducing yourself, more introduction letter examples, related types of letters.

Sam Edwards / Getty Images

Do you need to write a letter introducing yourself to a prospective employer, a networking contact, or a potential new client? A well-written letter of introduction can result in a valuable relationship, and help you find a new job or acquire a new client. Learn why and how to send a letter, email, or LinkedIn message introducing yourself, so that you can make the best possible impression on the reader.

Surveys report that 70% to 80% (some even as high as 85%) of job seekers say that networking has helped them find a new job. However, this doesn’t mean that every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a new connection.

There are two types of letters of introduction.

  • In the first type, you introduce a connection to someone else you know . That someone might be a potential candidate for employment, or someone looking for career assistance.
  • In the other type of letter of introduction, you write to someone you haven’t met . You introduce yourself to ask them for a  job referral  or  request assistance with a job search .

A letter of introduction can be a useful way to network and gain job search advice, or even possibly a job opportunity.

The most important tip to remember when writing a letter of introduction is to keep it short and to the point. The person you are contacting is a busy professional, and you want to get his or her attention right away.

Use a Professional Tone

When writing your letter, make sure the tone matches your relationship. If you are close friends, you can write in a slightly less formal style. However, if you are introducing yourself for the first time, make sure your letter is extremely professional.

Mention Who You're Introducing

First, include a quick introduction that explains who you are, or a short synopsis of the person you are introducing.

Explain Why You're Writing

Then, briefly describe what you would like to accomplish by sending your letter. Does the other person wish to apply for a job opening? Are you hoping to set up an  informational interview  for yourself? Be as clear as possible.

Share Your Contact Information

Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.

Proofread and Edit

Whether or not you are already acquainted, be sure to thoroughly edit and proofread your letter before sending it.

In many cases, the letter can be sent via email, because that's the quickest and easiest way to connect.

This is a letter of introduction example for introducing two people. Download the letter of introduction template (compatible with Google Docs and Word) or see below for more examples.

The Balance

This letter is written as an introduction to connect two people, and is typically sent to someone you know well.

Letter of Introduction Example: Introducing Two People

Barbara Nygaard 123 Main Street Anytown, CA 12345 555-212-1234 barbara.nygaard@email.com

April 11, 2022

Bob Smith Talent Evaluation Acme Recruiting 123 Business Rd. Business City, NY 54321

I'm writing to introduce you to Janice Dolan, who I have the pleasure of being acquainted with through the Brandon Theater Group. I am the Technical Director for the group, as you know, and I have worked with Janice on several local theater projects. She is a terrific stage manager with over ten years of experience.

Janice is interested in relocating to the San Francisco area in the near future and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.

I've attached her resume for your review, and you can contact her at janicedolan@email.com or 555-555-5555. Thank you in advance for any assistance you can provide.

Signature (hard copy letter)

Barbara Nygaard

This letter is an example of a letter written to introduce yourself.

Letter of Introduction Example Introducing Yourself

Subject: Introduction From Katherine Sussman

Dear Mr. Randall,

My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.

I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.

I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (ksussman@email.com) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.

Katherine Sussman

Here's more information on introducing yourself, including how to introduce yourself in an email, and tips for saying thank you for an introduction.

  • How to Introduce Yourself in an Email
  • Sample Thank-You Letter for an Introduction
  • Tips for Writing a Letter Requesting Career Advice

People often confuse a letter of introduction with other types of job search letters:

A cover letter is a document sent with your resume and other job application materials. Your cover letter serves as an introduction to your resume. Sometimes, you’ll mention a referral from a mutual acquaintance who told you about the job or passed on the hiring manager’s name. The letter explains why you are qualified for the specific job for which you are applying.

A referral letter is a letter you write to someone you don’t know following a lead by a mutual acquaintance. In the letter, you would begin by mentioning your common contact, and then make your request—perhaps you are applying to a job they have available, or you are looking to conduct an informational interview or learn about career opportunities.

A letter of recommendation is a letter written by someone who is familiar with your academic work or your job skills and can endorse your candidacy for a position. The letter would be addressed to the admission officer, department head, or hiring manager, and would include specific skills and experiences that highlight your suitability for the position you’re applying to.

Key Takeaways

  • A letter of introduction can forge a new connection. Use these letters to introduce yourself to a potential new client or employer, or to do the same for one of your contacts.
  • Keep your letter concise and to the point. The reader is a busy professional. State your purpose early on.
  • Consider sending your introduction via email. If time is of the essence, emailing your note can help make an introduction quickly.
  • Edit and proofread before sending. Even if you know the recipient well, make sure your letter is perfect before you mail or send it.

PayScale. " How Many Jobs Are Found Through Networking, Really ?"

Career Sidekick

How to Write a Letter of Introduction (With Examples)

By Priya Jain

Published: January 22, 2024

Priya Jain

Writer & Career Coach

Writing a letter of introduction serves as a tool for individuals and businesses to establish new connections, explore opportunities, or introduce services and products. An effectively written letter of introduction can open doors to job opportunities, business collaborations, and networking.

Whether you’re a freelancer seeking new clients, a business looking to forge new partnerships, or an individual exploring job opportunities, a compelling introduction letter can set the stage for fruitful interactions.

In this article, we explain what a letter of introduction is, explore what to include, and give examples you can use while creating your letter. 

What Is a Letter of Introduction?

A letter of introduction is a document that introduces one party to another. It can serve various purposes in different contexts, including professional, academic, or personal settings. 

This letter can be used to introduce oneself or by someone else to introduce a third party. The key purpose is establishing a connection or a rapport with the recipient, usually with a specific goal, such as exploring job opportunities, proposing business collaborations, or extending networks.

Individuals can use letters of introduction in social settings, like joining a new club or group, where you want to introduce yourself to the members. These letters often introduce a third party, like a colleague or a friend, to your contacts. This can be particularly helpful in professional networking or recommending someone for a job or project .

The Difference Between a Letter of Introduction and a Cover Letter

A letter of introduction and a cover letter are very different. Letters of introduction are generally used when you want to establish a new relationship that may or may not be job-related. It could be an introduction to a potential business partner, a networking contact, or a new community or group. 

On the other hand, a cover letter is job-related. It’s sent alongside a resume when applying for a job. The cover letter focuses on why the applicant is suitable for a specific job, highlighting skills and experiences directly relevant to the job description. It’s more tailored to a particular role or company.

Letter of Introduction Examples

Here are some examples you can take inspiration from:

Job Application Letter of Introduction

This letter aims to introduce yourself to a potential employer, highlight relevant skills and experiences, express interest in the position, and provide a glimpse of your personality.

You can use this example to write a job application introduction letter:

Dear [Hiring Manager’s Name],

I am writing to express my keen interest in the [Job Title] position at [Company Name]. With [X years] of experience in [relevant field/industry], I have developed a comprehensive skill set that aligns with your team’s requirements.

My experience at [Previous Company] involved [mention key responsibilities or projects related to the new job]. I am particularly excited about the opportunity at [Company Name] because of [reasons specific to the company or role].

Enclosed is my resume, which further outlines my achievements. I would appreciate the opportunity to discuss how my experience and skills can contribute to the continued success of [Company Name].

Thank you for considering my application. I look forward to the possibility of contributing to your esteemed team.

[Your Name] [Your Contact Information]

Networking Introduction Letter

A networking introduction letter is a valuable tool for establishing new professional connections . It’s a way of introducing yourself to someone in your industry or field whom you haven’t met but wish to connect with for networking purposes.

Here’s an example:

Dear [Contact’s Name],

I hope this message finds you well. I am [Your Name], currently working as a [Your Job Title] at [Your Company]. I came across your profile on [LinkedIn/Professional Event] and was impressed by your extensive experience in [relevant field/industry].

I am reaching out to expand my professional network in the [specific industry or field] and would value the opportunity to learn from your insights. [Mention any mutual connections or shared interests, if applicable].

If you are open, I would appreciate talking with you briefly. I want to hear about your experiences, particularly regarding [specific topic or question].

Thank you for considering my request. I understand the value of your time and would be flexible to accommodate your schedule.

Best regards,

Cold Outreach Letter of Introduction

A cold outreach letter of introduction is used when contacting someone who does not know you or is not expecting your communication. It’s typically used professionally to introduce yourself, your company, or your products/services to a potential client, partner, or employer.

Here’s an example:  

Dear [Recipient’s Name],

My name is [Your Name], and I am the [Your Position] at [Your Company]. I am reaching out to introduce our company and the innovative solutions we offer in [specific service or product area].

I believe that [Recipient’s Company] could significantly benefit from our [services/products], especially in [specific area of improvement or opportunity you’ve identified in their business]. We have partnered successfully with companies like yours, such as [mention any relevant clients or case studies], and achieved [mention specific results or improvements].

I would love the opportunity to discuss this further with you. Would you be available for a brief call next week? I am also attaching a brief overview of our services for your reference.

Thank you for your time, and I look forward to working together.

Warm regards,

Letter of Introduction Template

Creating a letter of introduction involves a structured approach to presenting your information effectively.

Here’s a template that you can adapt based on your specific needs:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Company/Organization Name] [Company Address] [City, State, Zip Code]

Dear [Recipient’s Name],

[Introductory Paragraph: Briefly introduce yourself, stating your name and current position or role. Explain how you came across the recipient, their work, or their organization.]

[Second Paragraph: State the purpose of your letter. Are you seeking a job opportunity, looking to network, or proposing a collaboration? Be specific about your intentions and why you are contacting this particular individual or company.]

[Third Paragraph: Concisely overview your relevant background and experience. Focus on key aspects of your career or education that align with the purpose of your letter.]

[Fourth Paragraph: Highlight one or two significant accomplishments or skills. Use specific examples demonstrating your capabilities and how they relate to the recipient’s needs or interests.]

[Fifth Paragraph: Mention any personal qualities or soft skills that set you apart and are relevant to the context of your introduction. Relate these traits to how they can be beneficial in achieving the goals outlined in your letter.]

[Call to Action: Clearly state what you hope to achieve with this letter. Whether it’s a follow-up meeting, a phone call, or further discussions, provide a clear action you’d like the recipient to take.]

Thank you for taking the time to read my letter. I am very interested in [discussing further, learning more about, etc.] and look forward to the possibility of [working together, meeting you, etc.]. Please contact me at [your email address] or [phone number].

[Your Name] [Attachments: Mention attachments such as your resume, portfolio, or other relevant documents.]

What You Need to Include in a Letter of Introduction

Incorporating specific elements in your letter of introduction can significantly enhance its effectiveness.

Here’s a breakdown of what to include following your provided structure:

Begin with a formal greeting. This is the initial greeting and sets the tone for the letter. Use a formal tone like “Dear [Recipient’s Name]”. If the recipient’s name is unknown, “Dear Hiring Manager” or “To Whom It May Concern” are alternatives. Personalizing the salutation, however, is preferable if you know the recipient’s name.

Introduction

Introduce yourself by stating your name and your current position or role in a professional context. This section should be brief, offering a snapshot of who you are. For instance, “My name is Jane Doe, and I am a Marketing Manager at XYZ Corporation.”

Purpose of the Letter

Clearly articulate why you are writing this letter. This might be to introduce yourself in a job search context, to propose a business collaboration, or to establish a new professional relationship. Be specific about why you’re contacting this particular individual or organization.

Background Information

Provide a concise overview of your professional background relevant to the purpose of your letter. This could include your current job, professional journey, or key areas of expertise. The aim is to give the reader context about your professional standing.

Relevant Accomplishments

Highlight significant achievements that are pertinent to the recipient. These could be successful projects you’ve led, awards you’ve won, or specific contributions you’ve made in previous roles. The objective is to showcase your competence and success in areas relevant to the letter’s purpose.

Personal Qualities

Share personal attributes that make you well-suited for the intended purpose of your letter. For instance, you might emphasize qualities like leadership, innovation, or collaborative skills if you are applying for a job. This part is about showing your personality and fit.

Call to Action

This is a crucial component where you suggest the next steps. It could be a request for a follow-up meeting, a phone call, or an invitation to review your application. Make it clear what you want the recipient to do next.

Conclude your letter with a formal and professional closing. Common closings include “Sincerely”, “Best regards”, or “Kind regards”, followed by your full name. This part signifies the end of your letter respectfully.

Attachments

If you include additional documents, such as a resume or portfolio, mention them here. For example, “Enclosed, please find my resume, which provides further details about my professional experience.”

What Not to Include in a Letter of Introduction

When writing a letter of introduction, it’s important to be aware of certain elements that should be avoided.

Here are what not to include: 

Unsubstantiated Claims

Your letter should avoid making broad statements about your abilities or achievements without providing specific examples or evidence to support them. For instance, rather than simply stating that you’re an excellent communicator, provide a brief example or mention a relevant accomplishment demonstrating this skill. The goal is to be as concrete and specific as possible to build credibility.

Clichés and Overused Phrases

Avoid overused phrases and clichés that don’t add substantive information to your introduction. Phrases like “team player,” “hard worker,” or “go-getter” are commonly used and don’t distinguish you from other candidates. Instead, use unique descriptions specifically tailored to your experiences and qualifications.

Unrealistic Promises

Be cautious about making promises or commitments that you might not be able to fulfill. Overpromising to impress can backfire if you cannot deliver on those promises later. It’s important to be honest and realistic about what you can offer to the potential employer or contact.

Best Practices for Writing Letters of Introduction

When writing a letter of introduction, following these best practices can greatly enhance the effectiveness and professional impact of your letter:

Tailoring the Letter to the Audience

By researching and familiarizing yourself with the recipient’s work and organization, you can ensure that your letter speaks directly to their needs and interests. Personalization in the letter demonstrates that you have taken the time to understand who they are and what they value, which can significantly increase the effectiveness of your message.

Keeping It Concise and Focused

An effective letter conveys your message in a clear, succinct manner. Long letters can dilute the impact of your key points and lose the reader’s interest. 

Structuring your letter with a clear beginning, middle, and end helps maintain this focus. The introduction should grab attention, the body should elaborate on your purpose and relevant qualifications, and the conclusion should reiterate your intent and suggest the next steps.

Showcasing Personality and Authenticity

An impactful letter is about what you say and how you say it. Infusing your letter with genuine personality and authenticity makes your message resonate more with the recipient. It’s about striking the right balance between professional decorum and personal touch.

Sharing your motivations, interests, or perspectives in a way that aligns with the professional context can make your letter memorable and establish a more personal connection with the recipient.

Proofreading for Clarity and Professionalism

The final yet crucial step in drafting your letter is thorough proofreading. This step is imperative for ensuring your letter is free from grammatical errors and typos and communicates your message.

A well-written and professionally presented letter reflects your attention to detail and commitment to quality. Having someone else review your letter is often beneficial, as a fresh pair of eyes can catch errors and provide feedback on your message’s overall clarity and tone.

Priya Jain

About the Author

Read more articles by Priya Jain

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Letter Of Introduction: Examples And Tips

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There may come a time when you have to introduce yourself to someone you’ve never met. Writing a letter of introduction is a great way to do this.

Whether you’re introducing yourself or someone else, we’ll go over how to write a letter introducing yourself, provide a sample letter introducing yourself, as well as some tips to keep in mind when writing a letter of introduction.

Key Takeaways

Your letter of introduction should be professional but still personable.

You can write a letter of introduction to introduce yourself to a stranger or to introduce one acquaintance to another.

A letter of introduction is not the same as a cover letter , a letter of recommendation, or a referral letter.

Letter of Introduction

Types of introduction letters

How to write a letter of introduction, letter of introduction examples, letter of introduction templates, tips for writing a letter of introduction, what an introduction letter isn’t, letter of introduction faq.

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The two main types of introduction letters are when you write to someone you haven’t met or to introduce a connection to someone you know. Here is more detail on the two types of introduction letters:

A letter of introduction for yourself. If you’re writing to introduce yourself, it’s usually to share what you do and ask about any job opportunities they know of or advice they may have for where to apply. Maybe you’ve moved to a new city and need some guidance for your job search , or perhaps you found a company that you’d absolutely love to work for, but there aren’t any job openings that fit your skill set.

A letter of introduction for someone else to a person you already know. If you’re writing to introduce someone else, it’s often for the same reasons as you would write to introduce yourself , but there are some additional situations where this may be necessary:

You may need to introduce a new team member to the rest of your colleagues.

You may need to introduce a client to their new account representative .

You may need to introduce a contractor or freelancer to a coworker for a special project.

To write a letter of introduction, start with a professional salutation and then state your reason for writing. Here is a more detailed list of how to write a letter of introduction:

Begin your letter with a professional salutation followed by a brief sentence or two about who you’re introducing, whether it’s yourself or another person. Be sure to include any qualifications or connections that make the person relevant to the recipient.

Some examples of professional salutations include:

Dear Mr./Mrs. [Last name]

State your reason for writing. The next paragraph or two should be about why you’re introducing them and what you’re asking of the recipient. This will vary depending on the situation, but make the purpose of the letter clear.

Explain why the subject is relevant to the recipient. Regardless of whether you’re introducing yourself or someone else, explain why this person is of interest to the recipient. The goal is to create a connection out of basically nothing, and you need to be compelling to achieve that.

Suggest how the two parties may benefit from further discussion. Next, mention how both individuals would benefit from meeting and indicate why you believe that.

End with a call to action. The final paragraph explains any next steps that need to be taken and should include the contact information of the person you’re introducing. If there needs to be a follow-up meeting or if the person you’re introducing is going to be reaching out, be sure to include that information as well. This is also a good place to mention any additional documents such as a resume or portfolio you’ve attached.

Thank the recipient for their time , sign your name, and add your contact information if you haven’t already included it.

Here are some example letters of introduction for introducing yourself to someone new or introducing a connection to someone else:

Introducing yourself example introduction letter. Here is an example of a letter of introduction written to introduce yourself. This one is formatted as a formal, physical letter, but you can put the same message in an email format.

Dear Mr. Marshall, My name is Mika Stevens, and I’ve been a sales associate at Worker Enterprises in Albany, New York , for the past four years. While I’ve enjoyed my time at Worker Enterprises, I’m going to be moving to Charleston in the next few months and am looking for new professional opportunities there. I’ve heard positive things about your company over the years, and I would appreciate any recommendations you could offer for beginning a job search as a sales representative in Charleston. I have included my resume for your review, and if you have time, I’d love to talk with you for a few minutes about any suggestions you may have for me. Please let me know when would be best for you. My email address is [email protected] and my phone number is 432-543-6543. Thank you so much for your time, and I look forward to hearing from you. Sincerely, Mika Stevens (handwritten signature) Mika Stevens

Introducing someone else example letter of introduction. Here’s another example of an introduction letter, this time for when you’re introducing someone else to a colleague you know well. This one is formatted as an email instead of a formal letter.

Subject: Introduction From Allison Parker Hi Jim, I hope your week is going well! I’m writing to introduce you to a past intern of ours, Bryce Howard. Bryce is a recent college graduate who has a degree in information technology, and he is interested in learning more about Ytech and the work you do there. Since you started in IT just a few years ago, I thought you might be able to give him some good insight into what it’s like to work in the field and at your company. I’ve copied him on this email, but in case you need it, his phone number is 222-333-4444. Feel free to reach out with either method and please let me know if you need any additional information. Thank you for your help! I hope you have a great rest of your day. Thanks again, Allison

Here are some letter of introduction templates to help you get started on yours:

Letter of introduction template for yourself

Dear [Recipient’s title + last name] , My name is [Your Name] , and I’ve been a [job title] at [company name] for the past [# of years working for the company] . [Reason you’re writing — job opportunity, interest in the industry, details of local opportunities in your field, etc.] I’ve heard nothing but good things about [recipient’s company name] , and I would appreciate any help you could give me regarding [subjects you’re interested in discussing] . I have included [any supporting documents you’re attaching] for you to look over at your convenience. If you have time, I’d greatly appreciate the chance to talk more and hear your suggestions about [what you’re interested in] . You can reach me at [your email address] or call at [your phone number] — whichever works best for you. Thank you so much for your time, and I look forward to hearing from you. Sincerely, [Your name]

Letter of introduction template for someone else

Dear [Recipient’s first name] , I hope everything’s going well with you. I’m writing to introduce [person’s full name] , [how you know the person] . [Person’s first name] is [description of the person — job title, area of interest, etc.] Because of your background in [relevant subject] , I thought you might be the perfect person to talk to [person’s first name] . I’ve cc’d [him/her/them] on this email, but you can also contact [person’s first name] at [alternate email] or [phone number] . Thanks for taking the time to look this over and I know [person’s first name] looks forward to hearing from you. Thanks again, [Your name]

Be sure that you address a specific person in your letter and be brief and to the point in your letter. Here are some more tips to keep in mind when writing your letter of introduction:

Address a specific person. When you write a letter of introduction, you need to know exactly who you’re addressing; opening with “ To Whom It May Concern ,” “Dear Sir or Madam,” or “ Dear Hiring Manager ” won’t cut it.

It’s relatively easy to find someone at the company you can write to, and the recipient will be much more receptive to a personalized letter than they would be to a cookie-cutter message.

Even if you aren’t entirely sure that the person is the best one to send your letter to, you can add a caveat and say, “If there is someone else at your company who you feel could better answer my questions, please feel free to forward my message.”

Get to the point. No one wants to read a rambling message about how you met this person at that one amazing conference in New York City where the food was great, but the coffee was only okay, and how you bonded over trying to find a good coffee shop.

Match your tone to your relationship. If you know the person you’re writing to and are introducing someone else to them, you can be a bit more casual in your letter.

Research the recipient. Whether you’re writing to a prospective employer, client, or partner , knowing their background will help simplify your writing process. You’ll know what tone to take and what qualities they’ll value most (and should therefore highlight).

Proofread it multiple times. No matter how well you know the person you’re writing to, always check your letter several times for grammatical, spelling, and formatting errors. This will ensure that your letter maintains its professionalism and reflects well on you.

Say thank you. And no, using “thank you” as your signoff isn’t enough. Whether you get a response to your letter or not, you need to thank the recipient for their time and consideration.

Follow up. This is an optional step but following up can help answer any questions or provide any additional introduction details.

It’s crucial that you also know the difference between an introduction letter and some other, similar professional letters. Introduction letters aren’t cover letters or letters of recommendations.

These letters may share some of the aspects of an introduction letter, but they aren’t interchangeable. Here is a more detailed list of what an introduction letter isn’t:

A cover letter. While you are technically introducing yourself in a cover letter , it serves a different purpose than a letter of introduction.

A letter of recommendation. A letter of recommendation or reference letter is written on your behalf by someone familiar with you and your skills but isn’t necessarily familiar with the person they’re writing to.

A referral letter. This type of letter is commonly confused with both a recommendation letter and an introduction letter because it’s a combination of both.

You write a referral letter to introduce yourself to someone you don’t know, just like you do in a letter of introduction, but in this case, you’re doing so because a mutual acquaintance told you to.

What is a letter of introduction for a job?

A letter of introduction for a job is a letter you write to tell an employer that you’re interested in a job and what your qualifications are.

Usually, you write a letter of introduction if you want to work for a company but don’t see any jobs posted that you qualify for. (You don’t generally send a letter of introduction along with a job application.)

How long is a letter of introduction?

A letter of introduction is less than one page long. Your letter of introduction should not be as long as a cover letter, so while a cover letter fills a whole page , just a few paragraphs will suffice for a letter of introduction.

Can I write my own letter of introduction?

Yes, you can write your own letter of introduction. When you do this, state your reason for writing, give a basic overview of your credentials, and include a call to action such as requesting to talk further. Always close by thanking the recipient for their time as well.

What tone should I use when writing a letter of introduction?

You should use a professional tone that matches the relationship you have with the recipient when writing a letter of introduction. While the letter should remain professional, it should also match the relationship with the recipient. For example, if you have a more casual or relaxed relationship, you don’t have to use as many professional terms and you can be more casual in your writing.

Rocklin Alternative Education Center – Letter of Introduction Template

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Abby is a writer who is passionate about the power of story. Whether it’s communicating complicated topics in a clear way or helping readers connect with another person or place from the comfort of their couch. Abby attended Oral Roberts University in Tulsa, Oklahoma, where she earned a degree in writing with concentrations in journalism and business.

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How To Write A Letter Of Introduction: 6 Simple Tips

November 1, 2022 by Hannah Morgan

Figuring out how to write a letter of introduction can seem daunting. Even though this note is supposed to be brief, it’s hard to know where to begin!

Woman writing a letter of introduction

But fortunately, it doesn’t have to be complicated. This guide will teach you everything you need to know when sitting down to write a letter or introduction.

Table of contents

What is a letter of introduction, how to write a letter of introduction, sample letters of introduction.

A letter of introduction is a powerful way to reach out to people who could help you further your career. It’s an opportunity to get your name in front of individuals who matter while still maintaining a sense of professionalism and class.

We all know how important networking is and what it can do for one’s career. But many people have trouble expanding their professional circle and meeting others. It can feel awkward reaching out directly to someone who could play a role in your next job opportunity.

Letters of introduction make that process a little less uncomfortable and help you forge new connections in your industry. Whether you’re reaching out to a hiring manager at a company you want to be a part of or someone influential in your industry, letters of introduction are a great way to get your name out there and build a new relationship.

These letters are not the same as cover letters. Nor is it a letter that you use to respond to a job posting. Instead, it’s a piece of professional correspondence that aims to get you a brand-new business contact who can answer questions and help push your career further.

Learning how to write a letter of introduction isn’t as complicated as you might think. Because this correspondence isn’t directly associated with a job, there’s less pressure involved.

That said, it’s important to put your best foot forward and make a lasting impression that benefits you in the future. Here are some tips to remember when writing a letter of introduction.

1. Give a Personalized Greeting

The first thing you should do is provide a strong opening. Offer a warm but professional greeting. It should be brief and thank the reader for taking the time to look at your letter.

It doesn’t matter if you send an email you got from a business card, send a letter over snail mail or follow up after connecting on LinkedIn. The recipient is choosing to read your letter. They could easily toss it after realizing they don’t recognize your name, so getting past that first barrier is a big deal.

Thank them for their time and provide a professional greeting.

Another vital thing to do is personalize it. Please don’t make the mistake of writing a single generic letter of introduction, thinking you can send it out to multiple contacts. That’s one of the worst things you can do.

First, it comes off as insincere. The people you’re writing to get tons of emails and messages each day. If one comes off as inauthentic or borderline rude, they’re not going to reply. It’s completely within their right to send your letter directly to the trash bin!

Second, impersonal letters often look like spam. Something as simple as referring to the reader by name makes a big difference. It ensures that the letter came from a human and not a bot, providing some peace of mind when opening it.

In order to write a letter of introduction that is likely to get read, you’ll need to do some basic research on the person you are sending it to. Do they work for a company you are interested in working for? Do they hold a job you aspire to be in? Where did they go to college? Where did they used to work?

2. Be Formal But Friendly

When writing a letter of introduction, getting the right tone is essential.

The goal is to be formal while still keeping things friendly. Remember: This isn’t a letter to directly ask for a job or start amassing contracts. It might lead to that someday, but that’s not the purpose now. It’s merely an introduction to get the recipient familiar with you.

It doesn’t have to be overly formal. There’s nothing wrong with leaning more toward friendly. A warm and welcoming tone could make all the difference.

That said, don’t be so relaxed that it comes off as unprofessional. Ultimately, the letter should help you put your best foot forward and build an image of professionalism. 

Read over your letter multiple times or better yet, ask someone else to read it to make sure your tone and delivery are just right.

3. Explain the Purpose of the Letter

After you make your introductions, immediately go into the purpose of your letter.

Never forget that the people you’re writing to are very busy. Not only do they often have tight schedules, but they may receive many similar letters regularly. You don’t want to waste anyone’s time.

A letter of introduction is not the time or place to go into long, convoluted stories about your dreams and aspirations. There’s no need to get into your life story or dive into insignificant details. Opportunities to discuss those things may come later on, but for now, get to the point.

Explain why you’re writing, and do so immediately after introducing yourself. It should be near the start of your letter, ensuring that readers know why you’re writing within the first few sentences. It’s about “cutting to the chase.”

Don’t wait until the end of your letter of introduction to explain why this person is reading your message. If you do that, they might try to skim over the letter to determine what it is. That could make them miss out on essential parts of your letter. Or, they could get frustrated, assume it’s spam, and toss it.

Be direct by telling the reader exactly why you’re reaching out

4. Keep the Letter Brief

A letter of introduction should be relatively brief. Once again, the last thing you want is to waste anyone’s time. Writing a long-winded email is one of the quickest ways to get it tossed.

No one wants to read massive walls of text from someone they’ve never met before. That’s especially true when it’s an introductory email with no real purpose other than breaking the ice and exchanging names.

A couple of paragraphs is all you need.

Offer a personalized introduction, state why you’re writing, and tell the reader why they should care. That’s it! Anything other than that, and you run the risk of getting too wordy.

Ditch the fluff and focus on providing substance. A short, high-impact letter will give you better results than one that’s wordy.

5. Explain Why It Matters for the Reader

If you’re writing a letter of introduction, you need to go further than explaining your intention. Tell the recipient why it should matter to them.

Put yourself in your reader’s shoes for a second. You’re going about your day and receive a random email from someone you’ve never met before. What would your first reaction be?

If you’re busy, it might not be possible to devote significant time to help others pursue their career goals. There needs to be some incentive to take this seriously.

That’s why it’s important to explain what’s in it for the recipient when writing your letter of introduction. How is it relevant to their job and career? Why should they take the time to read it?

Those are all questions you want to ask yourself before you start writing. Then, make these points clear! Tell the recipient exactly why this is worth their time and how it can benefit them.

Examples might be that you were referred by someone, you admire their career achievements or you read about a project they oversaw. These are sincere yet flattering reasons why someone would take the time to read your letter.

6. Include a Call to Action

Above all else, a letter of introduction should be professional, friendly, and low-pressure. However, that doesn’t mean you can’t be a little direct. Confidence and direct language can go a long way.

A common issue with introduction letters is that they often leave recipients little to go on. You aren’t inquiring about jobs or projects in your correspondence, so many readers don’t know what to do with the information you provide.

Do they save your contact information and move on with their day? Or do you want them to respond and reach out?

In most cases, the latter is your goal. You want this first point of contact to flourish into a meaningful business relationship that benefits you and the recipient long-term. Don’t wait for the stars to align and for you to have a “chance meeting.”

Ask the reader to take action. Be clear and tell them what you’re looking for. That doesn’t mean you should outright say that you want a new job or business opportunity. But it can mean you ask them to meet up in person to discuss their work or jump on a call.

End your letter of introduction with a solid call to action, and detail how they can reach out. A call to action could be to set up a meeting with you, find time for a quick phone call, respond to the message, etc.

Whatever the case, that small call to action tells the reader what you want from this interaction. It encourages them to reciprocate and turn a simple letter into a burgeoning business relationship.

As you can see, learning how to write a letter of introduction isn’t tricky. However, sometimes it’s useful to see some examples to help you get started.

Here are several samples for you to use as inspiration.

In this letter of introduction, a young marketing professional reaches out to a large firm hiring manager. Their goal is to one day work at that firm, so they’re forging the path now to get their foot in the door and create opportunities for the future.

“Dear Samuel Smith,

Thank you for taking the time to read my letter. My name is [NAME], and I’m a junior marketing specialist who primarily focuses on digital campaigns. I’m still relatively new to the industry, but I’ve been a fan of your firm’s work for many years.

If you have the time, I’d love to speak with you and gain insight from an industry veteran like yourself. If you’re available, please reach out at [PHONE NUMBER AND EMAIL].

Thank you for your time, and I look forward to hearing from you.

[YOUR NAME] [Phone Number] [Email]”

Our second example is more to the point. Here, the writer just moved to a new city and wants to explore potential employment opportunities. To do that, they send letters of introduction to hiring managers at companies that interest them. The letter is simple, concise, and doesn’t spend too much time diving into the specifics.

It’s more of a glimpse at what a future conversation can be, leaving the door open for the recipient to continue correspondence.

“Hello, Sarah Adams,

I hope this letter reaches you well. My name is [NAME], and I’m reaching out to learn more about your company and opportunities that might come up in the near future. 

I’m a marketing manager with over a decade of experience running digital campaigns for businesses of all sizes. I recently moved to Orlando from Phoenix, and I hope to learn more about your firm. I believe I would be a great asset to your team, and I’d love the opportunity to learn more.

I’ve attached a link to my portfolio. If you have the time to schedule a brief meeting, please call me at [PHONE NUMBER] or respond to this email.

Thank you for your time.

[NAME] [Phone Number] [Email]”

This third example is an introduction to someone they’ve been following on LinkedIn. The writer wants to meet with a person they believe may be attending an upcoming industry conference. They may send a version of this letter of introduction to several people in their industry. The call to action is to find out if they will be attending a conference. 

“Hello, Jim Dean,

I’ve been a long-time follower of yours on LinkedIn. My name is [NAME], and I’m reaching out to see if you will be attending the SHRM conference in Atlanta this fall. 

I’ve recently acquired my SHRM certification and am excited to meet fellow HR professionals. I’d love to meet in person to learn more about your career path and what additional training you have found benefitial. 

Please let me know if you’ll be at the conference. In case you won’t be there, it would be great to have a quick call with the next couple of weeks. Let me know what works best for you. Here’s my phone and email: [PHONE NUMBER AND EMAIL].

Many thanks for the inspiring posts you share on LinkedIn.

Closing Thoughts

Now that you know how to write a letter of introduction, there’s nothing left to do but get started! While it can seem a bit intimidating at first, it’s easy once you have the right mindset.

Now get started!

Hannah Morgan Career Sherpa

Hannah Morgan speaks and writes about job search and career strategies. She founded CareerSherpa.net to educate professionals on how to maneuver through today’s job search process. Hannah was nominated as a LinkedIn Top Voice in Job Search and Careers and is a regular contributor to US News & World Report. She has been quoted by media outlets, including  Forbes, USA Today, Money Magazine, Huffington Post, as well as many other publications. She is also author of The Infographic Resume and co-author of Social Networking for Business Success .

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Writing a Letter of Introduction for Employment

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What is a letter of introduction for employment?

What should be included in a letter of introduction for employment, how to write a letter of introduction for employment, letter of introduction for employment example.

A letter of introduction can serve as a professional connection between you and an associate’s next employment opportunity. People who are between jobs or careers, have recently moved to a new city or are simply having a hard time networking may need to ask you for a letter of introduction. This letter can establish a connection to help that individual find their next professional position. This article will explain the purpose of a letter of introduction for employment and how to write one when someone asks you for an introduction letter.

A letter of introduction for employment is a type of communication, usually an email or a formal business letter, that is used to introduce two people in your network. Essentially, you’re writing this letter to help someone attain a position of employment. 

During your career, you may need to write these letters to introduce:

  • New team members
  • Job candidates
  • Customers or clients
  • Freelancers or contractors

A professional letter of introduction can provide context and background related to the person you are introducing. A letter of introduction is a respectful way of getting a person’s name in front of influential people without imposing on their time.

An introduction letter for employment is not a resume, cover letter, reference letter or biography that covers every aspect of someone’s life. Rather, it is a concise and clear explanation as to why you’re writing and how the introduction may be beneficial to the reader. While a letter of introduction for employment may be used in various situations, there are a few standard components that should be included. As you begin writing the letter, be sure to only include pertinent information that may be beneficial to all parties.

Today, most letters of introduction will be sent via email. When composing the message, make sure to use clear, unambiguous language. Many people who are short on time may not even read a lengthy email. Therefore, it is a good idea to write your email as concisely as possible without leaving out any critical information.

Here are some steps to follow as you begin writing a letter of introduction for employment:

1. First, start with a greeting and explanation of why you’re writing the letter

Compose a brief greeting to the influential party to begin the letter. You should include their name on the first line, followed by a social opener. 

Example greeting:

Hi Shanice, I hope you’re having a great week!

2. Second, add a short description of why you’re introducing the two parties

Explain why you’re contacting the influential person to provide context.

Example description or reason why you are writing:

I’m writing as a follow-up to our department meeting about streamlining some of our accounting tasks.

3. Next, include any relevant details such as the name, current position and your knowledge of the person you’re introducing

Present these details and identify why you think their experience relates to the reader.

Example of introduction details:

I’d like to formally introduce you to David Miller. I worked with David at Ackermann Foods, where he held the title of finance project manager. During this time, he helped lead our department through the process of streamlining our accounting system.

4. Then, give the reason you think the two parties would benefit from an introduction

Explain why and how you’re planning on making an in-person introduction. This is the ideal time to mention why you think the two parties should meet.

Example of the reason why you would like to plan an introduction:

After speaking with David about our department meeting, he mentioned that he could assist us in streamlining our accounting tasks. He also stated that his latest project is coming to an end and that he would be happy to meet with us next week about joining the team.

5. Next, include contact information on behalf of the person you’re writing the letter of introduction for

Be sure to include their email address or other relevant contact information. Do not CC the person that you are introducing, as this may make the recipient feel uncomfortable.

Example of contact information to include:

If you feel that David may be a good fit for the team or if you have a question, feel free to contact him at [email protected] or on his cell phone at 555-312-8788.

6. Then, conclude with any other vital information and next steps

Be sure to include any other relevant details that the recipient should be informed about.

Example of how to include next steps:

I’m going to meet with David next week. If you would like me to introduce you to him, I will gladly do so. Please let me know by Friday.

7. Finally, add your name and current position

End the correspondence with a professional closing like ‘Thanks for your time’ or ‘Best regards.’ On the next line, add your name, title and contact information. If you’re writing a physical letter, add your signature before the contact information.

Example of professional closing: 

Sincerely, Margaret Yang Controller [email protected]

Here is an example of a letter of introduction for employment that you can use when creating your own: 

Dear Rachel,

I hope you had a great weekend! I’m writing to you today because I know that there is a sales position currently open. I’d like to introduce you to Duncan Washington. I worked with him at Justworks, where he was the No. 3 salesperson. After I spoke with Duncan and explained our basic requirements, he was excited about the possibility of meeting you.

If you feel that Duncan may be a good fit for the team or if you have a question, feel free to contact him at [email protected] or on his cell phone at 555-321-7777.

You can also read more about Duncan’s experience at duncanwashington.portfolio.com.

Best Regards, Emily Sprout Marketing Director [email protected]

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How to Write a Letter of Introduction: Templates, Samples, and Tips

Write a letter of introduction to connect two people you know or to reach out to someone new.

[Featured image] A woman in an off-white sweater writes a letter of introduction on a laptop computer.

A letter of introduction is an email that formally connects one person to another, often intended to forge new relationships, collaborations, or networking opportunities. You may write an introduction letter to connect two people you know, introduce a new team member to your department, or introduce yourself to someone you'd like to know.

Here, we’ll discuss different reasons you might want to introduce someone and how to write an introduction letter.

The purpose of an introduction letter

There are several occasions when it may be appropriate to write a letter of introduction, such as when you want to:

Connect two people you know

Network with a new person

Introduce yourself at a new job

Welcome new team members

Onboard a new client, contractor, or freelancer

Most commonly, you’ll write a letter of introduction connecting two of your contacts who may benefit from knowing each other. For example, say your friend Patty is considering shifting from content marketing to a career in user experience (UX) design—the same shift that your former coworker Manuel made two years ago. You may offer to write a letter of introduction connecting Patty and Manuel so that Patty can learn more about her desired career change from someone who recently went through the same process.

Tip: Before you send your letter of introduction, namely when you are connecting two people, it’s important to message each person separately to make sure that they’re okay with you initiating this new relationship.

How to write a letter of introduction

Whether you’re writing to connect two people or introduce yourself to someone new, the structure for your letter of introduction will be pretty consistent. However, you’ll always want to tailor the language in each of the following sections to the particular people and purpose.

In your email, you’ll want to include:

Why you’re writing

Quick introduction.

Relevance to your contact

Necessary contact information

Let’s take a closer look at each section.

Any time you’re initiating a new email chain, or writing a physical letter, you’ll want to open with a greeting. Since our example introduces two of your friends, it’s perfectly fine to keep your greeting casual and friendly.

Hi Manuel—hope all is well.

Make it clear from the outset that this is an introduction by naming the other parties included in your email.

Meet Patty Romero, cc’d here.

If you’re writing a letter, you’ll phrase it differently (unless you actually use carbon copies).

I’m writing to introduce you to Patty Romero.

In one or two sentences, tell your recipient a bit about the person you’re introducing. You may decide to include details like how you know them or what they do. Keep it brief, as you can anticipate that the people you’re connecting will spend more time getting to know each other later on.

Patty is one of my closest friends and a content marketer at Company X. You may be familiar with their blog, Blog-X, which she helped develop.

Establish relevance

Next, lay the groundwork for this new relationship by stating what your contacts have in common or how they may be able to help each other.

She’s interested in exploring UX design and has been taking some online classes from Google. Since you’ve gone through a similar career transition, I thought you may be willing to share your experience moving into the field.

Share contact information

If there’s any contact information you want to share beyond an email address, such as a phone number, be sure to include that before you end your communication.

You can reach Patty via email or give her a call at (555) 555-5555.

It’s a good idea to ask the individual you are introducing whether they prefer email or phone. Patty may prefer you only share her email address, for instance, so she has the opportunity to formulate any response to Manuel.

As with any email or letter, end with a sign-off, such as “Thank you,” “Best,” or “Sincerely.”

I’ll let you two take it from here. Thanks, Franklin

Letter of introduction samples

Putting the above sample all together, an emailed letter of introduction may read something like this:

Hi Manuel—hope all is well. Meet Patty Romero, cc’d here. Patty is one of my closest friends and a content marketer at Company X. You may be familiar with their blog, Blog-X, which she helped develop the strategy for. She’s interested in exploring UX design and has been taking some online classes from Google. Since you’ve gone through a similar career transition, I thought you may be willing to share your experience moving into the field. You can reach Patty via email or give her a call at (555) 555-5555. I’ll let you two take it from here. Thanks, Franklin

Introducing a new team member

To welcome a new colleague onto a team, you may write something like this:

Hi all, Meet Simone, our team’s newest software engineer manager. Simone joins us from B Industries, where they led development on the company’s recently launched app. Outside of work, they enjoy exploring national parks and playing guitar in their cover band. Here, they will be overseeing the team working on our operating system updates and liaising with various product managers and marketing team members. Simone is set up on email and Slack, so please join me in welcoming them to the team! Best, Alex

Introducing yourself

If you are writing a letter to introduce yourself, you can follow a similar structure, though the result may read slightly differently. Here’s an example of how you may introduce yourself to a potential new contact:

Hi Mr. Shah, My name is Penelope Adamos, and I’m a marketing associate at Firm Y. I admire the analytical work you contributed to the M Project, and I’m wondering if you may be open to talking about your expertise. Recently, I’ve gravitated toward incorporating data into campaign planning, and I’m earning a Professional Certificate in Marketing Analytics from Meta. I’m hoping to supplement my learning with insight from professionals like you. If you’re willing to connect, I’d love to set up a 20-minute video call. Please let me know via email here. Looking forward to your thoughts! Thank you, Penelope

Tips for writing an introduction letter

Allow your relationships to guide your tone. You know the most effective way to communicate with your contacts. Set the tone for the connection you’re building by writing with a natural tone.

Keep it brief. Your role is only to introduce two people. Stay focused on your task and keep your language concise.

Personalize every introduction letter. Each person entering this new connection comes with their own background and goals, and your communication should reflect that uniqueness.

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How to Write an Introductory Letter

Last Updated: July 12, 2023 Fact Checked

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 14 people, some anonymous, worked to edit and improve it over time. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 323,655 times. Learn more...

An introductory letter is most commonly used in business communications, used to establish contact, request information, or outline a new product or service. In general, you'll write introductory letters to people that you don't know personally, making them somewhat tricky to nail in terms of tone and style. But you can learn some short-cuts to help make your letter concise, readable, and effective at giving you the introduction you want.

Introductory Letter Template

how to write introduction letter for job

Writing the Opening

Step 1 Address your letter to a specific person, if possible.

  • Begin your letter by stating your position, title, or role and explaining why you're writing. You don't usually have to include your name in the letter, because your name will be included in your signature.

Step 2 State your purpose clearly.

  • Cut to the chase: "I am writing today to inquire about openings for a new comptroller" or "I am writing to outline the features of a new product recently unveiled by my company" are perfectly effective statements of purpose, which should be one of the earliest sentences in the letter.

Step 3 Establish an appropriate tone or style for the letter.

  • One common mistake that inexperienced writers make is in avoiding contractions at all cost, to such a degree the letter ends up sounding like it was translated, rather than written. Use contractions, letting the letter sound conversational, but also professional. [4] X Research source Let the letter represent you.
  • Don't try to sound smart by substituting thesaurus words for words you would normally use. This isn't a master's thesis, this is an intro letter. Use the appropriate words and be concise.

Step 4 Establish a personal connection.

  • If you have any connection to anyone who works at the company, or if you've been referred to apply, or if you know someone who's previously been awarded a grant from your institution for their work, it's good to make a note of that early in the introduction. This can be a way of jogging someone's memory ("Oh, this is who Jim told me about!"), or establish it for the first time.

Writing the Body of the Letter

Step 1 Connect your qualifications with the position.

  • Outline some of the experience that you have in the field or industry you reference in the letter. If you have targeted the introductory letter as mentioned, it will be focused on some kind of professional field or industry. It's helpful to include specific skills and experience in order to make the letter effective.
  • Wanting a job is not the same thing as qualifying for it. If you outline in the introduction that you're interested in interviewing for the job because you'd made an excellent fit, you don't need to repeat yourself fifty times throughout. Writing that you "really really need this job" doesn't make you seem like a more attractive candidate.

Step 2 Be as specific as possible.

  • Focus the introductory letter toward a specific job level. This job type or position doesn't have to be explicitly mentioned, but keep in mind what kind of result you are going after in order to keep the letter relevant.

Step 3 Don't include information included on your resume.

  • Reiterate the most important information in the conclusion. Just before you close the letter with an appropriate salutation, it's a good idea to briefly reiterate the thing that you want, directly. [7] X Research source

Revising and Polishing the Letter

Step 1 Revise and proofread your letter

  • Revising is more than cleaning up your typos and spelling errors. Give your letter a whole second look and make sure that the subjects and verbs are all in agreement, that your meaning is clear, and that your letter accomplishes what it needs to accomplish.
  • Once you've gotten the writing as successful as possible, it's ok to start proofreading and looking for "late concerns," the last-minute things, including fixing typos, spelling errors, and formatting your letter.

Step 2 Keep it simple and concise.

  • Include a CV or resume as appropriate, following the introductory letter. The intro should be the first thing in any application packet.
  • Include good contact information. Going through the final edit of the introductory letter, make sure that important contact information is included, generally in the top right-hand corner of the header. Include your email address, phone number, and other basic contact information.

Step 4 Think about including a postscript.

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  • ↑ https://www.indeed.com/career-advice/career-development/letter-of-introduction
  • ↑ https://au.indeed.com/career-advice/career-development/introduction-letter
  • ↑ https://edu.gcfglobal.org/en/grammar/contractions/1/
  • ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_letters/index.html
  • ↑ https://writingcenter.unc.edu/tips-and-tools/editing-and-proofreading/
  • ↑ https://www.letters.org/introduction-letter/business-introduction-letter-format.html
  • ↑ https://www.grammarly.com/blog/what-does-ps-mean/

About This Article

When you’re writing an introductory letter, address your letter to a specific person whenever possible. Open the letter by stating your position, title, or role, and explain why you’re writing, including how you came to learn about the company and any personal connections you have with the organization. Be as specific as possible about what you’re asking, such as requesting a time to meet in person for an interview, and reiterate the most important information in the conclusion. For tips on formatting your letter, read on! Did this summary help you? Yes No

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How to Write an Introduction Letter? (With 2024 Relevant Examples)

Do you face a hard time while trying to introduce yourself and face a block when writing an introduction letter? Do not worry because we have got it all sorted for you. You don’t introduce yourself in an introduction letter like you do when you meet a new group of friends. It is a completely different way that helps you fly into a job interview and land on a job offer. That is why it is essential to know how to write one professionally and effectively.

In this article, we will read about how you can write an introduction letter with some recent examples. So, let us learn about the letter of introduction in detail. We will cover,

  • What is an introduction letter?
  • Who can write an introduction letter?
  • Guide to writing an introduction letter.
  • How to write the letter?
  • Examples of introduction letters.

How to Write an Introduction Letter

What is a Letter of Introduction?

An introduction letter is a formal correspondence letter in which you introduce yourself to someone to build professional relationships so that they can help you find employment opportunities, opportunities for growth, and build acquaintance that can help you land a job in your desired industry in the future. It can also be called a cover letter. It is a valuable networking tool that is given by an individual to another business party as an introduction.

No matter what career stage one is at, a letter of introduction can help at every stage.

Who can Write an Introduction letter?

  • A candidate looking for a job
  • One colleague to another
  • A team member to another
  • A freelancer to a potential employer
  • Business Clients
  • A professional contact to another
  • One business to collaborate with another

Guide to Writing an Introduction Letter

Develop a network.

As you know that a letter of introduction can help you get into your desired industry, therefore, there is a need to build a network and make professional connections. This will help you make more introductions and you will have chance of getting more job opportunities. Some examples of such professional connections can be

  • Someone from your industry
  • Potential employer
  • New professional contact

According to research, it has been proven that networking can help job seekers get their dream job through building connections.

Know your audience

It is important to know who are you writing for so that you can craft your letter keeping that in mind. Research the company’s background, its work environment, work values, and potential employers.

Always proofread the letter

After writing the letter, never forget to edit it. Make sure that the letter is mistakes free, that is, it should have no grammatical errors, no spelling mistakes and it should be well-formatted and consistent. An error-proof letter will help you make a good impression, no matter who is sending the letter to whom. Make sure all the names in the letter are spelled correctly as it can make a bad impression.

Format of a Letter of Introduction

Given below is a formal of a basic formal introduction letter, it can be used by anyone belonging to any industry.

Letter of Introduction

Name of the person writing the letter,

Contact information(Phone no./Linked In Profile)

Name of the person receiving the letter,

Position Name,

Company Name,

Company’s Address

[Greetings]

[Body of the letter]

[Conclusion]

[Signature]

Let us now see the format explained in detail:  

This section can include salutations that will help in starting the letter in a positive and thoughtful manner. This could be written in various ways, for example, Dear ABC, Respected Sir/Madam, Dear Mr./Mrs. Whomsoever , Hello Mr./Mrs., etc.

Body of the letter

It is the most important part of the letter as this is where the actual matter lies. The body of letter should include:

  • Introductory line: Introduce yourself in two to three lines, about who you are, what you do, about your skills, etc. For example, start the letter by saying that, “I hope this letter finds you well. I am XYZ and I am a digital marketer. I am writing this letter to…” Include your full name and start with why you are writing this letter.  
  • Follow-up paragraph: This paragraph should include information on how you can work together with the person you are writing the letter to and how you can be helpful to their business or the company. Explain your role and how you can make your role relevant for the employer. Talk about your past jobs and about your skills in detail. Mention specific details about what you would like to know from them like industry insights or information on job opportunities.

Include any necessary information that you would like the employer to know. Mention some additional information about follow-up e-mail id or contact number. Include the information about they can contact you or reach you and thank them for their time as it comes under professionalism.

At the end of the letter sign off with your full name and your job title with a signature.

Note: If you writing the letter of introduction through the mail, then directly dive into the greetings and the introductory section of the format given above.

Examples of Letters of Introduction

Example one: e-mail.

Dear [Employer Name],

I hope this e-mail finds you well. My name is John Kelly and I am a freelance Digital Marketer. I have been working in this field for more than 2 years now. I started interning with ABC Infotech ltd and worked as a digital marketer in the same company for 1.5 years. I am writing this letter to you to let you know that I am a huge admirer of your company.

I recently did SEO optimization for your company. I hope you liked the changes we made to your website and I would like to let you know that your website reach has doubled in the past few days.  If you have time, I would love to talk to you, in case you have any opportunities for me in your firm.

Thank you for your time. You can contact me anytime at 98987654833 and you can also review my work portfolio at www.johnkelly.com . I am looking forward to hearing back from you.

John Kelly,

Digital Marketer.

Example two: Letter introducing another professional contact

133, ABC road, CA 334456,

[email protected]

City, State

January 22, 2021

Ashish Sethi,

XYZ Company,

Business Road,

Dear Mr. Sethi,

I hope this letter finds you well. I am writing this letter to introduce you to my intern Manish Sharma. It had been a pleasure to have him working as a graphic designing intern. I mentored him throughout his internship training. He is blessed with excellent technical skills.

Manish is in search of a prospective job based on his skill set and would appreciate any recommendations you could offer him for conducting a job search for the position of Graphic Designer. It would be a major help if you could provide him with any follow-ups.

I have attached her resume with this letter for your reference. You can further contact him at [email protected] or through contact number at 89897767546. Thank you so much for your time. Kindly assist him in the job search process.

Example Three:

March 20,2021

Dear Mrs. Sujata Jain,

My name is Ananya Kashyap, and I have been a General Manager at Retail Associates in Kolkata for the past three years.

To work with a company like yours has always been my dream. While I have been working here at retail associates for the past two years, I think it is time for a change for betterment. I am looking for better growth opportunities. I would appreciate any recommendations you could offer to the hiring manager for a job as Senior General Manager.

I have attached my resume with this letter so that you can review it, and if you have time, or if it is okay with you, I would love to talk to you regarding this job more.

Please let me know about it. You can contact me at 77664847884. Thank you so much for your time. I will look forward to work with you.

Ananya Kashyap

So, these were examples of some formal letters. However, introduction letters can sometimes be less former, it depends upon the third party to whom you are writing the letter. We would suggest you send more and more introductory letters to make more and more connections in the industry that will help you in your career. Make sure you customize each letter you write and enjoy the advantage of introduction letters.

You can send your letter of introduction through an e-mail, or a hard copy or soft copy could work as well. Generally, people tend to use their mail for the same. Irrespective of the medium you choose, these letters can work wonders in building great business relationships.

I hope this article was informative and you enjoyed reading this article. Comment what you liked about this article and share.

  • https://www.jstor.org/stable/875546
  • http://homepages.gac.edu/~arosenth/395/Letter_of_Introduction.pdf

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Sandeep Bhandari

Sandeep Bhandari is the founder of PrepMyCareer.com website.

I am a full-time professional blogger, a digital marketer, and a trainer. I love anything related to the Web, and I try to learn new technologies every day.

All the team management, content creation, and monetization tasks are handled by me. Together with the team at PrepMyCareer, the aim is to provide useful and engaging content to our readers.

Readers who read this also read:

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  • How To Write A Personal Reference Letter (With 2024 Relevant Examples)
  • How to Write A Letter of Interest? (With 2024 Relevant Examples)
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How to Introduce Yourself Professionally (In Person, Virtual Interview, Or Email)

Nathan Thompson

3 Key Takeaways

  • How to make a lasting positive impression in any professional setting.
  • Ways to introduce yourself across different mediums: resumes, letters, and in-person encounters.
  • How Teal’s AI resume builder can help you make a great first impression in your job search.

The importance of a professional introduction

First impressions matter. Well, to be more accurate, they matter a lot .

Research shows people form judgments within seconds of meeting someone new or encountering a new situation. That means how you introduce yourself in those first few moments has a powerful impact on how others perceive you.

A polished introduction can open doors and create opportunities. A lackluster introduction can close doors just as quickly. 

Whether you're networking, job hunting, or meeting potential clients, you need to learn how to introduce yourself to make a positive first impression.

How to introduce yourself professionally in a resume

Introducing yourself professionally in a resume is your first opportunity to make a powerful impression on a potential employer.

Your resume's introduction isn't just a polite greeting; it's a strategic, concise summary of your professional brand. This section aims to captivate recruiters, urging them to explore the depth of your experiences and consider you a top candidate for the position.

What is a resume introduction?

The resume introduction , often at the top of your resume, is a snapshot of your professional achievements and gives you a chance to highlight key skills.

self introduction in resume

It's the initial pitch to the hiring manager, summarizing why you're not only qualified but the best fit for the role.

Why are resume introductions important?

Your introduction sets the narrative for your entire resume. It's your chance to tell your professional story in a way that is compelling and aligned with your desired role

This narrative frames your application, making you memorable and encouraging recruiters to read on with interest.

Expert tips for writing a resume introduction

1. Start with a strong action verb : Kick off your resume introduction with dynamic action verbs like "Engineered," "Designed," "Led," or "Developed" to command attention and convey your proactive approach.

2. Quantify achievements : Wherever possible, use numbers to quantify your achievements. Statements like "Increased sales by 30%" or "Reduced operational costs by 20%" provide tangible evidence of your professional impact.

3. Tailor it to the job description : Customize your introduction to mirror the language and requirements of the job listing. Incorporating keywords and phrases from the job description makes your resume more relevant.

4. Highlight unique qualifications : Mention any unique qualifications or experiences that set you apart from other candidates. This could include specialized certifications, advanced training, or a unique blend of skills.

5. Keep it concise : While it's tempting to emphasize your experience by including every achievement and job title you've ever held, the key is to be selective. Your introduction should be a high-impact summary, not an exhaustive list. Aim for three to four sentences that encapsulate your professional identity.

Using Teal's AI-Powered Resume Builder

Teal's AI-powered Resume Builder simplifies the process of crafting a standout resume introduction.

By leveraging advanced AI technology, you can ensure your introduction is not only impactful but also perfectly tailored to your desired role. With personalized suggestions and a user-friendly interface, Teal helps you create an introduction that truly represents your professional narrative.

Some benefits of using Teal for your professional introduction include:

  • Interactive guidance : Receive suggestions on improving your introduction based on your specific experiences and the job you're targeting.
  • Customization tools : Easily tailor your introduction to include the right mix of keywords and phrases that resonate with the job description.
  • Real-time examples : Draw inspiration from a library of examples and templates designed to spark ideas and help you articulate your professional story.

Read More: For more tips on how to introduce yourself in a resume, check out our guide here .

How to introduce yourself in the About Me section

Crafting an About Me section on your resume is about infusing your application with personality and providing a glimpse into who you are outside of your professional achievements.

This section is distinct from the resume introduction, as it dives deeper into your personal attributes, motivations, and the unique blend of experiences that shape your professional identity.

What is an About Me section?

An About Me section is a brief personal narrative that complements the factual, achievement-oriented, and professional tone of the rest of your resume.

While the introduction is designed to make a compelling case for your professional qualifications, the About Me section offers a narrative that humanizes you. It bridges the gap between your professional skills and personal qualities, presenting a holistic view of who you are as a potential employee.

Why is an About Me section important? 

There are many reasons you would want to include an About Me section on your resume, but here are three big ones:

  • Personalization : In a sea of similar qualifications and experiences, your About Me section can make your application stand out by highlighting your unique personality and approach to work.
  • Cultural fit : This section can give employers insight into how well you might mesh with their company culture and team dynamics.
  • Engagement : By sharing a bit of your story, you engage readers on a more personal level, making your resume more memorable.

How to write a strong About Me section

1. Be genuine : Authenticity resonates. Share true aspects of your personality and professional ethos relevant to the role in question.

2. Highlight unique selling points : What makes you different from other candidates with similar professional backgrounds? Lean into your entrepreneurial spirit or your commitment to sustainability.

3. Address value addition : Articulate how your personal qualities can add value to the team and company. For example, your ability to foster a positive team environment or your innovative approach to problem-solving.

4. Keep it relevant : While it's personal, the About Me section should still tie back to your professional goals and the employer's needs as listed in the job description.

5. Be concise : Like the rest of your resume, this section should be succinct. Aim for a few sentences that capture your personality and professional demeanor.

Read More: Check out this post for information about how to write an About Me section .

How to introduce yourself professionally in a letter of introduction

A letter of introduction isn't just a formality but a strategic tool to establish connections with potential employers, clients, or new colleagues. It serves as a precursor to future interactions, laying the groundwork for productive professional relationships.

What is a letter of introduction?

A letter of introduction is a proactive approach to networking. It's your chance to say hello and express your interest in working with or for the recipient.

Unlike a cover letter, which is often attached to a resume for a specific job application, a letter of introduction may be sent independently to spark a professional relationship or explore potential opportunities.

How do you write a good letter of introduction?

1. Personalize your greeting : Address the recipient by name to establish a direct and personal connection from the start.

2. Clarify your purpose : Be clear about why you're reaching out. Whether it's seeking mentorship, exploring job opportunities, or proposing a collaboration, your intent should be clear.

3. Emphasize mutual benefits : Highlight what you bring to the table and how it aligns with the recipient’s goals or needs. This could be your expertise, experience, or a shared vision.

4. Be brief but impactful : Keep your letter concise, but ensure it contains enough detail to intrigue the recipient and encourage them to engage further.

5. Include a call to action : Conclude with a polite request for a meeting, phone call, or the best way to continue the conversation.

Read More: For more information on this, check out this comprehensive guide on how to create a letter of introduction .

How to introduce yourself professionally in person

There are a few ways you should be prepared to introduce yourself to others in person, including when you need an elevator pitch, what to discuss at networking events, and how to introduce yourself to a new team.

Elevator pitch 

An elevator pitch is a brief, persuasive speech that describes an idea, product, or service in a concise and compelling way. It's called an elevator pitch because it should be short enough to present during an elevator ride.

Here's how to make one: Craft a concise, memorable statement about your professional background, skills, and aspirations. Focus on what makes you unique and how you can solve the listener's problem.

Practice delivering it naturally within 30 seconds to 1 minute.

To craft an effective elevator pitch, consider these factors:

  • Content : Briefly summarize your professional background, highlighting unique skills and experiences. Mention your current role or professional aspirations.
  • Objective : Clearly state what you're looking for, whether it's a job opportunity, advice, or a professional connection.
  • Personal touch : Add a personal anecdote or interest that makes your pitch memorable and relatable.
  • Practice : Rehearse your pitch to ensure it's concise and can be delivered confidently within 30 to 60 seconds.
  • Adaptability : Be prepared to adjust your pitch based on the listener's background and interests to make it more relevant and engaging.

Networking events 

When attending networking events, approach introductions with strategic preparation. 

Start by identifying your professional goals and how they align with the event's focus. Craft a brief introduction that not only presents your background and skills but also explicitly states what you're looking for, whether it's insights, opportunities, or connections in your field. 

Engage actively by asking others about their experiences and what brought them to the event. Then, share relevant aspects of your experience, to create a reciprocal dialogue. 

This approach fosters meaningful connections, positioning you as both interested and interesting to potential contacts.

What if you get nervous meeting new people? 

It's common for new job seekers to feel nervous when chatting with strangers at networking events. 

To alleviate this, start with small steps, such as setting a goal for the number of people you want to meet. Prepare a brief introduction about yourself, including what you do and what interests you professionally. 

Practice active listening, which helps you engage more naturally in conversations. Nodding your head can be a positive body language signal to your listener and keep the conversation flowing smoothly.

Remember, most attendees are there for similar reasons and likely feel just as nervous. Focus on making genuine connections rather than trying to meet everyone. Networking is a skill that improves with practice, so give yourself grace as you learn and grow in this area.

When meeting a new team, conveying a blend of your professional background and personal enthusiasm can be beneficial. 

To establish credibility, begin by summarizing your career milestones, particularly those relevant to your new role. Show genuine excitement about the opportunity to be part of the team, discussing how you plan to contribute based on your skills and experience. 

Emphasize past collaborative achievements to illustrate your teamwork capabilities and set a tone of mutual respect and anticipation for shared success.

Professional introduction examples: On paper

1. resume introduction example.

Objective: Introduce the candidate’s professional background and skills, setting the tone for the resume. 

Dynamic and results-driven marketing professional with over seven years of experience in leading successful digital campaigns. Proven track record of enhancing brand visibility and engagement through strategic SEO, content marketing, and social media tactics. Passionate about leveraging data analytics to drive business decisions and growth. Seeking to bring my expertise in digital marketing strategy and leadership to the Marketing Manager position at Innovatech Solutions.

Why it works : This introduction showcases the candidate's extensive experience and skill set in digital marketing, directly aligning with the job description.

The use of dynamic language and specific achievements (such as enhancing brand visibility and engagement) immediately grabs attention.

Stating the desire to bring expertise to a new position also demonstrates the candidate’s proactive approach and alignment with potential employer goals.

2. About Me section sample

Objective: Provide a personal narrative that offers insight into the candidate’s unique qualities and professional ethos.

Creative at heart and analytical in approach, I am a graphic designer who thrives on bringing brands to life through compelling visuals and storytelling. With a keen eye for design and a deep understanding of consumer psychology, I craft experiences that resonate and build connections. Beyond pixels and palettes, I am a collaborator and a continuous learner, always exploring new trends and technologies to stay at the forefront of the design world.

Why it works : This personal narrative balances professional competencies and personal passions, making the candidate more relatable and memorable.

The first few words act as a personal tagline of sorts, highlighting both creative and analytical skills, appealing to employers looking for well-rounded candidates. The emphasis on collaboration and continuous learning showcases the candidate as a valuable team player committed to growth and innovation.

3. Letter of introduction sample

Objective: Open a dialogue with potential employers, clients, or colleagues, showcasing interest and value. 

Dear [Recipient's Name],

I am writing to introduce myself as a seasoned Financial Analyst who has recently discovered the exciting work being done at [Company Name]. With over 10 years of experience in financial modeling, risk assessment, and strategic planning, I have consistently provided actionable insights that drive profitability and growth for organizations. What particularly excites me is that my passion for finance and technology is in perfect alignment with [Company Name]'s mission to redefine the financial landscape.

I am eager to explore how my background and skills can contribute to the success of your team. I would love the opportunity to discuss potential opportunities and how I can bring value to [Company Name]. Thank you for considering my application.

Sincerely, [Your Name]

Why it works : The letter establishes a direct connection with the recipient by expressing admiration for the company’s mission and relating the candidate's experience and skills to the company's needs.

It demonstrates a proactive attitude and a strong fit for the company’s culture and objectives.

The specific mention of years of experience and areas of expertise reinforces the candidate's qualifications and readiness to contribute.

4. Email introduction sample

Objective: Establish an async professional connection that communicates how your skills and aspirations can bridge a gap for the company, making you an ideal partner. 

Subject : Introduction - [Your Name], Web Developer Interested in Collaborative Opportunities 

Dear [Recipient’s Name], 

My name is [Your Name]. I’m a web developer specializing in creating intuitive, high-performance websites. With a strong foundation in both front-end and back-end technologies, I am passionate about developing solutions that enhance user experience and drive business success. 

I have been following [Company Name]’s work in the tech industry and am impressed by your innovative approach. I am interested in learning more about potential collaboration opportunities and how I can bring my technical skills and creativity to your projects.

I look forward to hearing from you.

[Your Name]

Why it works: This email is concise, making it easy for the recipient to quickly understand the candidate's background and interest.

The subject line is clear and relevant, ensuring the email is likely to be opened.

By mentioning admiration for the company and expressing a desire for collaboration, the candidate initiates a professional relationship on a positive note. The emphasis on both technical skills and a desire to contribute to the company's projects shows a blend of competence and cooperation.

Professional introduction examples: In person

1. elevator pitch example.

Hi, I'm Jordan, a software developer with over five years of experience specializing in mobile app development, particularly for Android platforms. I've led projects that have increased user engagement by up to 40%. I'm passionate about creating apps that solve real-world problems, and I'm currently exploring opportunities where I can bring my expertise in innovative tech solutions to a team that's as enthusiastic about technology as I am.

Why it works: This elevator pitch is succinct yet informative, providing a snapshot of Jordan's professional background, achievements, and aspirations.

It effectively communicates Jordan's core competencies and career goals within a brief time frame, making it ideal for quick professional introductions. 

The specific mention of increased user engagement adds credibility to their claims, while the mention of looking for new opportunities opens the door for further conversation.

2. Networking event introduction example

Hey, I'm Alex, a digital marketing strategist. I've made a career off increasing online presence and sales through targeted social media campaigns. I've worked with several startups to scale their business online, achieving up to a 30 percent increase in online revenue. I love discussing innovative marketing strategies and learning about new trends in digital advertising. What's your experience with digital marketing?

Why it works: Alex's introduction is tailored for a networking event, highlighting their expertise and results achieved.

Alex also ends with a question, transforming the introduction into a two-way conversation, inviting others to share their experiences, and fostering engagement immediately.

This approach not only showcases Alex's skills but also demonstrates their interest in mutual learning and collaboration.

3. New team introduction example

Good morning, everyone! I'm Samantha, the new project manager joining your team. I have more than 10 years of experience managing projects in the tech industry, where I've focused on streamlining processes and enhancing team collaboration to deliver projects on time and under budget. I'm excited to bring my passion for efficient project management to this team and help us achieve new heights together. I look forward to getting to know each of you and learning how we can collaborate effectively.

Why it works: Sam's introduction to the new team is clear and concise, outlining their professional background, specific areas of expertise, and achievements.

Sam creates a positive first impression by expressing excitement and eagerness to collaborate, signaling their readiness to contribute to the team's success and foster a collaborative working environment.

This approach helps in building rapport and establishing a foundation for future teamwork.

Final thoughts

The ability to introduce yourself professionally, whether through a resume, a letter, or in person, is a pivotal skill in today's competitive professional landscape. 

Mastering this art can significantly influence your career trajectory, opening doors to new opportunities and fostering meaningful connections.

By leveraging the insights and tools provided by Teal, including the AI-powered Resume Builder and the AI Professional Summary feature, you can craft introductions that not only capture your professional essence but also resonate with your audience. 

Remember, a compelling introduction is more than just a first impression; it's a strategic communication that highlights your unique value proposition. Whether you're crafting an About Me section on your resume, penning a letter of introduction, or preparing your elevator pitch, the key is to be authentic, concise, and relevant to your audience. 

With practice, reflection, and the right resources, you can transform the way you present yourself professionally, turning introductions into gateways for growth and success.

Ready to make an unforgettable first impression on hiring managers? Try Teal's AI Professional Summary feature and elevate your professional introduction today with a conversation-starting resume.

FAQs about professional introductions

How do i professionally introduce myself in an email.

To introduce yourself professionally in an email, start with a clear and relevant subject line, such as "Introduction - [Your Name], [Your Profession]." Address the recipient by name for a personal touch. 

Begin the email with a brief introduction of yourself, including your name, profession, and the purpose of your email. Highlight any mutual interests or connections, and clearly state what you are seeking from the correspondence. End with a specific call to action, inviting the recipient to respond, and close with a professional signature that includes your contact details.

How do I professionally introduce myself in an interview?

"Tell me about yourself" is a common ice breaker in job interviews. Start by thanking the interviewer for the opportunity. Proceed with a one-minute summary of your professional background, focusing on your education, key experiences, and achievements relevant to the position you're applying for. Highlight what makes you a strong candidate for the role, including specific skills and experiences that align with the job description. Be confident and maintain positive body language throughout your introduction to make a strong first impression.

How do I professionally introduce myself in a meeting?

When introducing yourself in a meeting, start by stating your name and job title. Briefly describe your role within the organization and any key responsibilities or projects you're currently working on that are relevant to the meeting's agenda. 

If the meeting includes participants from different departments or organizations, mention how your work relates to theirs or how you might collaborate. Keep your introduction concise and focused, allowing others to understand your role and how it connects to the meeting's objectives.

What are some tips for making a good first impression in a professional setting?

Dress appropriately for the occasion, be punctual, and offer a firm handshake if culturally appropriate. 

Smile and maintain eye contact to convey confidence and approachability. Listen actively and show genuine interest in others by asking relevant questions and engaging in the conversation. Be mindful of your body language to ensure it's open and positive. 

Finally, be prepared with a concise and relevant introduction of yourself, tailored to the context of the meeting or interaction.

Frequenty Asked Questions

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Nathan Thompson

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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by The Cut; Photos: Getty Images

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  1. Letter of Introduction: Overview and Examples

    1. Write a greeting To start, write a short greeting that opens the letter in a thoughtful way. Here, you will include their name on the first line, followed by a friendly start. For example: "Hi Linda, Hope you had a lovely weekend!" Read more: 20 Ways to Start an Email 2. Include a sentence on why you're writing

  2. How To Write A Letter Of Introduction For Job Seekers (Samples Included)

    How To Write A Letter Of Introduction For Job Seekers (Samples Included) Jeff Gillis Jeff Gillis UPDATED 6/14/2022 For many job seekers, nothing's more frustrating than the words, "It's not what you know, it's who you know." What if you don't know anyone?

  3. A Perfect Letter of Introduction [Examples]

    In an introduction letter, you should briefly highlight your background, accomplishments, and goals, while in a cover letter, you should focus on how your skills and experiences relate to a specific job opportunity. Introduction Letter vs. Letter of Recommendation An introduction letter is also not a letter of recommendation.

  4. Letter of Introduction Examples and Writing Tips

    Career Planning Letter of Introduction Examples and Writing Tips By Alison Doyle Updated on April 15, 2022 In This Article View All Types of Introduction Letters Tips for Writing a Letter of Introduction Letter of Introduction Examples Letter Introducing Two People Letter Introducing Yourself Photo: Sam Edwards / Getty Images

  5. How to Write a Letter of Introduction (With Examples)

    Dear [Hiring Manager's Name], I am writing to express my keen interest in the [Job Title] position at [Company Name]. With [X years] of experience in [relevant field/industry], I have developed a comprehensive skill set that aligns with your team's requirements.

  6. Letter Of Introduction: Examples And Tips

    To write a letter of introduction, start with a professional salutation and then state your reason for writing. Here is a more detailed list of how to write a letter of introduction: Begin your letter with a professional salutation followed by a brief sentence or two about who you're introducing, whether it's yourself or another person.

  7. Letter of Introduction Writing Guide + Samples

    Career Advice Letter of Introduction Writing Guide + Samples Letter of Introduction Writing Guide + Samples Written by Coursera Staff • Updated on Dec 1, 2023 Share Write a letter of introduction to connect two people you know or to reach out to someone new.

  8. Write a Better Introduction Letter With These Tips

    When writing an introduction letter, include the following components in this order: Greeting: When choosing a greeting for your letter, keep it short and sweet. Address the letter to who you're sending it to, and follow it with a kind message. For instance: Hi Alan, I hope all is well with your team.

  9. Letter of Introduction: How to Write a Letter of Introduction

    Business Letter of Introduction: How to Write a Letter of Introduction Written by MasterClass Last updated: Mar 7, 2022 • 6 min read Learning how to write a letter of introduction is a vital skill for job seekers looking to expand their professional network.

  10. How to Write a Letter of Introduction (with Examples)

    A very short greeting like "Dear Jacob. Hope you are doing well" should be fine. Don't start talking about families or golf in an effort to sound friendly. Many serious business people will dump your letter in the trash if you ramble too much. A brief introduction about yourself

  11. Letter of Introduction: How to Write & What It Is

    The easiest way is to write a professional letter of introduction—and you're about to learn how. This guide will show you: What a letter of introduction is. How to write a letter of introduction for a job, step by step. How to introduce yourself or a person to someone and establish a connection—with a letter of introduction example for both.

  12. Letter of Introduction: What It Is and How To Write One

    3 key takeaways What is a letter of introduction? Why write a letter of introduction? How do you write a letter of introduction? Sample letter of introduction Tips for writing a letter of introduction Supercharge your job search with Teal Get the Teal Newsletter Join 500k+ other professionals who turn to Teal for career insights.

  13. How To Write A Letter Of Introduction: 6 Simple Tips

    Here are some tips to remember when writing a letter of introduction. 1. Give a Personalized Greeting. The first thing you should do is provide a strong opening. Offer a warm but professional greeting. It should be brief and thank the reader for taking the time to look at your letter.

  14. Letter of Introduction for Job (11 Best Examples)

    Start with a greeting Before anything else, you should open your letter with a short/precise greeting. Start by indicating the recipient's name then a friendly start. For instance, 'Hello, Thompson,' 'Hope this finds you well!' Identify yourself After the greetings, go ahead and explain your identity.

  15. Letter of Introduction for Employment

    Here are some steps to follow as you begin writing a letter of introduction for employment: 1. First, start with a greeting and explanation of why you're writing the letter. Compose a brief greeting to the influential party to begin the letter. You should include their name on the first line, followed by a social opener.

  16. How to Write a Letter of Introduction: Templates, Samples, and Tips

    There are several occasions when it may be appropriate to write a letter of introduction, such as when you want to: Connect two people you know. Network with a new person. Introduce yourself at a new job. Welcome new team members. Onboard a new client, contractor, or freelancer. Most commonly, you'll write a letter of introduction connecting ...

  17. How to Write an Introductory Letter: 12 Steps (with Pictures)

    3. Establish an appropriate tone or style for the letter. When writing an introductory letter, it's good to have a consistent, competent style that doesn't stray too far toward familiarity or end up sounding too stiff or technical. For a letter of introduction, your tone should be professional, but not cold or robotic.

  18. How to Write an Introduction Letter? (With 2024 Relevant Examples)

    The body of letter should include: Introductory line: Introduce yourself in two to three lines, about who you are, what you do, about your skills, etc. For example, start the letter by saying that, "I hope this letter finds you well. I am XYZ and I am a digital marketer. I am writing this letter to…".

  19. How to Introduce Yourself Professionally (Tips & Examples)

    Tailor it to the job description: Customize your introduction to mirror the language and requirements of the job listing. Incorporating keywords and phrases from the job description makes your resume more relevant. ... How do you write a good letter of introduction? 1. Personalize your greeting: Address the recipient by name to establish a ...

  20. How to Write a Cover Letter That Will Get You a Job

    Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you're applying for an assistant job that ...

  21. How to write a private equity cover letter (with example)

    Taking the time to include these keywords can help to demonstrate your expert comprehension of the job description and impress hiring managers. Related: How to write a modern cover letter (with template) 3. Include a succinct personal introduction. Start with a brief personal introduction of yourself.