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How to write a cover letter.

A cover letter introduces you to an employer and asks them to think about your application. 

It’s a short letter, usually 3 to 5 paragraphs long.

When to include a cover letter

You should always include a cover letter when you apply for a job using a CV. 

You can write it as an email if you’re applying online or print a copy to go with a paper application.

When writing a cover letter, let the employer know you’re keen by showing that you’ve researched the company. Learn more about what they do through:

  • their website
  • recent news articles
  • talking to people you know who work there

Send it to the right person

It's important to try to address your cover letter to someone by name. Check you have the details of the person you need to send it to. 

You'll need their name and preferred title. For example, ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title. You should also make sure you have the right company name and address, including postcode.

If you do not know their name

If the job advert does not include a name you can check the company website. Try to find details of the head of the department, head of human resources or a recruitment manager.

If you still cannot find a name, you can start your letter with ‘Dear Sir or Madam’.

Introduction

Introduce yourself and explain how you found the advertised job. You can mention the job title, and reference number if there is one. 

If you’re asking about any job openings and not applying to a vacancy, tell them what sort of job you’re looking for. Let the employer see how keen you are to work for them.

Show you're right for the job

Highlight the skills and experience you have that match what the employer is looking for. 

Convince them that you're enthusiastic about working for them. Let them know you share their work values, culture and style.

Give extra information

If you have gaps in your employment history, you could talk about the skills you gained while you were out of work.

If you’ve mentioned on your CV that you have a disability, you might want to talk more about this in your cover letter. Organisations like Disability UK can give you advice on how to do this. You do not have to mention your disability at this stage if you prefer not to.

You can get more help with specialist advice on finding work if you have a disability.

Ending your cover letter

Thank the employer for considering your application. Let them know that they can get more details from your CV, and tell them you're looking forward to hearing from them.

Let them know how they can best contact you. Make sure your contact details are correct on both your cover letter and CV.

Yours sincerely or yours faithfully

If you know the name of the person you’re writing to, you should end the letter with ‘Yours sincerely’.

If you’ve addressed the letter ‘Dear Sir or Madam’, you should end the letter with ‘Yours faithfully’.

Tips for writing a cover letter

When writing your cover letter, remember to:

  • write a new one for every job you apply for and make sure it’s tailored to the company and the specific role
  • use the same font and size as you do for your CV, so it looks consistent
  • make sure the company name and recruiter’s details are correct
  • use the right language and tone: keep it professional and match the keywords used by the employer in their job advert
  • show you’ve done your research into the job and the company
  • highlight your most relevant skills and experience to stand out from other applicants
  • back up any statements you make with facts and use the STAR method
  • double check spelling and grammar before you send it
  • keep a copy of your cover letter as they may ask you about it in an interview

Related content

How to write a CV

Completing application forms

Interview tips

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Three excellent cover letter examples

Cover letters are the first chance you have to impress an employer – they’re not just a protective jacket for your CV. Here’s our guide on what to include and how to format them

  • More CV and cover letter templates
  • Looking for a job? Explore the range of vacancies on Guardian Jobs and find the perfect role for you

The first thing a potential employer sees in your job application is the cover letter. This doesn’t just support your CV – it’s an opportunity for you to stand out from the crowd and persuade the recruiter to put you through to the next round.

Be wary of spending hours on perfecting your CV at the expense of your cover letter. If you need some inspiration on what to include and what format to use, here are our helpful guides – just remember not to copy them as exact templates.

1. Standard, conservative style

This is ideal for sectors such as business, law, accountancy and retail. For more creative sectors, a letter like this might be less appealing, and could work against you.

Dear Mr Black, Please find enclosed my CV in application for the post advertised in the Guardian on 30 November. The nature of my degree course has prepared me for this position. It involved a great deal of independent research, requiring initiative, self-motivation and a wide range of skills. For one course, [insert course], an understanding of the [insert sector] industry was essential. I found this subject very stimulating. I am a fast and accurate writer, with a keen eye for detail and I should be very grateful for the opportunity to progress to market reporting. I am able to take on the responsibility of this position immediately, and have the enthusiasm and determination to ensure that I make a success of it. Thank you for taking the time to consider this application and I look forward to hearing from you in the near future. Yours sincerely

2. Standard speculative letter

This may vary according to the nature of the organisation and the industry you’re applying to.

Dear Mr Brown, I am writing to enquire if you have any vacancies in your company. I enclose my CV for your information. As you can see, I have had extensive vacation work experience in office environments, the retail sector and service industries, giving me varied skills and the ability to work with many different types of people. I believe I could fit easily into your team. I am a conscientious person who works hard and pays attention to detail. I’m flexible, quick to pick up new skills and eager to learn from others. I also have lots of ideas and enthusiasm. I’m keen to work for a company with a great reputation and high profile like [insert company name]. I have excellent references and would be delighted to discuss any possible vacancy with you at your convenience. In case you do not have any suitable openings at the moment, I would be grateful if you would keep my CV on file for any future possibilities. Yours sincerely

3. Letter for creative jobs

We’ve used the example of a copywriter but you can adapt it for your profession. The aim of a creative letter is to be original and show you have imagination, but understand what the job entails. Balance is essential: don’t be too wacky, or it will turn off the reader.

Dear Ms Green, · Confused by commas? · Puzzled by parenthesis? · Stumped by spelling? · Perturbed by punctuation? · Annoyed at the apostrophe? (And alliteration?) Well, you’re not alone. It seems that fewer and fewer people can write. Unfortunately, there are still a lot of people who can read. So they’ll spot a gaffe from a mile off. And that means it’s a false economy, unless you’re 100% sure of yourself, to write your own materials. (Or to let clients do it for themselves.) To have materials properly copywritten is, when one considers the whole process of publishing materials and the impact that the client wishes to make, a minor expense. Sloppiness loses clients, loses customers. There is an answer. Me. Firm quotes are free. You can see some of what I do on my multilingual website at [insert web address]. If you’d like, I can get some samples out to you within 24 hours. And, if you use me, you’ll have some sort of guarantee that you can sleep soundly as those tens of thousands of copies are rolling off the presses. Luck shouldn’t come into it! With kindest regards

Other helpful resources

How to write a perfect CV and cover letter

Applying for jobs without experience? How to build and sell your skills

Five steps to the perfect graduate CV

School-leavers and graduates: how to write your first CV

How to write a personal statement for your CV

CV templates to fit every stage of your career

Looking for a job? Browse Guardian Jobs for your next career step.

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Sample cover letter

Cover letters add context to your CV and when used correctly are a great way to convince employers that you're right for the job. This sample cover letter should help you get started

A cover letter demonstrates to recruiters how well you express yourself, so you need to make sure that you don't just repeat your CV or give rambling explanations. Instead, use this opportunity to focus on your skills and experience, saving your qualifications for your CV.

The basic cover letter structure covers:

  • why you're writing the letter
  • why you think you're suitable for the job (with examples)
  • relevant skills and experience
  • summary of your interest in the role.

Double check what you've written as spelling mistakes or lack of attention to detail will put your cover letter straight on the no pile.

Please be aware that this is an example. Use this cover letter template to help generate ideas and structure your own document but avoid copying and pasting. Your cover letter needs to be original and tailored to the job you're applying for.

Avril Lee 115 My Street Mytown WX55 1CQ [email protected] 07777999888

Harry Smith Graduate HR director Big Company Ltd Woodcotes Business Park The Midlands MX9 6PQ

5th May 2023

Dear Mr Smith

Re: Logistics graduate scheme

I would like to apply for the logistics track of your graduate training scheme, advertised on the Prospects.ac.uk website. As requested, I am enclosing my CV.

I am in the final year of my geography degree, expecting a 2:1. Always intending to have a career in business, I have taken modules on the geography of business and GIS modelling. My final-year dissertation is on changing patterns in retail. During my degree, I have developed my analytical skills and ability to read, manage and present data. I have also become familiar with a range of business intelligence sources.

As you can see from my CV I have experience in:

  • Retail - moving from shelf stacker to checkout operator to team leader in my two years with Fresh Foods. I contributed to the store consistently being in the top five for the region by providing excellent customer service.
  • Warehouse operations - picking and packing to meet targets over the busy Christmas period.

I have also:

  • Worked in and led teams at Fresh Foods, on course projects and in sports.
  • Communicated with colleagues at all levels in retail and warehousing.
  • Solved problems as a team leader, ensuring staff cover and dealing with customer complaints.
  • Worked flexibly doing both early and late shifts and covering for absence, sometimes at short notice.
  • Managed my time when combining study with work and sport.

My semester in Germany exposed me to a different culture and improved my language skills. In addition, my voluntary work with young people has increased my resilience and ability to mix with people from all walks of life.

I look forward to hearing from you.

Yours sincerely

(Sign your name here)

Find out more

  • Get more information on cover letters .
  • If you're applying for a job that's not advertised take a look at an example speculative cover letter .
  • Learn more about the 5 things to avoid when writing a cover letter .

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Cover letter examples

Browse a wide range of UK templates and good cover letter examples suitable for recent graduates, experienced professionals, and everyone in between. Our easy-to-use cover letter tool allows you to quickly generate a cover letter for your desired position or customise one of our examples to showcase your unique skills and expertise.

Cover Letter example - Accountant - Harvard template

Harvard cover letter template

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Administrator

Duke cover letter template

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Cornell cover letter template

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Michigan cover letter template

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Cover Letter example - HR - Auckland template

Human Resources

Auckland cover letter template

Letter of Interest

Letter of Interest

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Berkley cover letter template

Mechanic cover letter

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Recruitment

Cover Letter example - Retail - Auckland template

Short cover letter

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Receptionist

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Teaching Assistant

Cover Letter example - Warehouse - Cornell template

Work Placement

Cover Letter example - Writer - Auckland template

Ready to write your cover letter but need help with where to start? We provide all the guidance and inspiration you need below, alongside our professional cover letter templates . We understand that crafting this vital document to accompany your CV can be daunting; therefore, we created this page to help you navigate through the fierce UK market.

Common letter types include the following:

Application letter

Motivation letter.

Letter of interest.

In this article, we delve deeper into each type, elucidating the distinctions between an application letter and a motivation letter and offering optimal writing strategies. Furthermore, we've prepared samples for various specific jobs and included an example of a concise motivation letter to inspire your own writing.

What is a cold cover letter?

Do you aspire to work for a specific company but have noticed a lack of appealing vacancies on their career page? One effective approach is a letter of interest, also known as a cold cover letter, which expresses your desire to work for them. Below, we demonstrate how to do this effectively. In all of these situations, there are fundamental considerations when composing your letter, such as:

What types of information should a good motivation letter contain?

How should you structure an application letter?

Motivation letter vs. application letter

Whatever your situation, it's helpful to know that the motivation and application letters both serve the same purpose: to land an interview. Below are the main differences between an application letter and a motivation letter.

What is a motivation letter?

A motivation letter should explain why you think you are the right person for the job or want to work at the company. In a motivation letter, you're trying to convince the reader why they should hire you.

What is an application letter?

An application letter asks an employer to review your CV and consider you for a specific role. A motivation letter has the same function, but the application letter allows you to go into more detail about the contents of your CV. However, it doesn't explain your motivation or why you would like to apply for a particular role.

An example of where it would be more appropriate to write an application letter is when you're looking for an internship or work placement. You’d want to gain work experience, boost your CV, or earn academic credit. So it's essential that your cover note convincingly emphasises your skills and conveys that you wish to develop them further.

The difference between a motivation letter and an application letter

The main difference is the intention behind writing it. A motivation letter emphasises why you're applying for the job, whereas an application letter explains what you have to offer. A motivation letter is often an application letter, but an application letter isn't necessarily a motivation letter, so people often write something that combines elements of both. This strategy is a great choice, too, because it allows you to give your letter more substance.

How do you write a motivation letter? 

There is no one-size-fits-all formula for writing a motivation letter. However, a good motivation letter should be unique and personal to stand out. Experts at CVMaker advise writing an individual letter for each job application and tailoring it to the company and type of jobs you are targeting. When creating your letter, consider the following tips:

Always research the company you're applying to by gathering as much information as possible. Use relevant information from your search in your motivation letter. It shows that you went above and beyond to customise your letter.

If you mention your achievements or results, try to support them with evidence and facts. Saying you have achieved good results without providing the details and context fails to demonstrate your true value.

Avoid buzzwords if you need clarification on what they mean. Use everyday language, but ensure it's professional, well-written, and grammatically correct.

Refrain from mentioning your areas of weakness. It's good to be aware of these but refrain from drawing attention to them. 

Highlight your good qualities, but try not to appear smug. Draw attention to your skills in a modest way.

Don't go into too much detail. Hold back some pleasant surprises that you can reveal in your job interview. Think of this extra information as a trump card you can play when you meet in person or on a video call.

Stand out by explaining, as uniquely as possible, why the new position would be a challenge or why something is your passion. 

It's best to keep the length to one side of an A4 letter (8.5x11). Sometimes, a short cover letter will make a more significant impression than a long, wordy one.

What to do when sending your letter?

These days, most correspondence is sent digitally, for example, via e-mail. It is important to remember that the person who receives your job application might be one of many who review your cover letter and CV. For that reason, consider addressing it to whom it may concern. Always ensure both documents are neatly formatted and easy to read when they're printed out or sent digitally. Always send a short message with the attachments, explaining the role you are applying for or the reason for the mail with an overview of the attachments you included.

What to write if you've already spoken to someone at the company? 

It’s always helpful to add background information and context regarding your application to ensure everything is in order. See the examples below.

I spoke briefly with [ contact name] yesterday about the position of [ job title]. Further to our conversation, please find attached my CV and cover letter.

I look forward to your response.

What to write if you've not yet spoken to a contact? 

Please find attached my CV and cover letter expressing my interest in the position of [ job title]. 

Tips to prevent errors on a cover letter

Always check your spelling.

Make sure your letter has no spelling or grammar mistakes. Go over the text with automated spelling and grammar-checking software or a word processor like Microsoft Word or Google Docs. If possible, have someone else read it over for you as well. It would be a shame if your application were rejected because of avoidable errors.

Follow a clear structure

Now you know the types of cover letters and when to use each, what next? The goal remains the same whether you send a letter of interest, a motivation letter or an application letter. That goal is to be invited for an interview, eventually getting you the desired position. All types have more or less the same structure, but the difference lies in the content.

Have a strong introduction

When thinking of how to start your cover letter, remember that a good opening will always make a lasting impression regardless of the type of letter you write. Try to think of something more memorable than a standard “In response to the job posting in the newspaper” introduction. For example, you could name a specific detail about the company that caught your attention or introduce yourself professionally and distinctively. Take a look at our sample letters for some good cover letter examples.

Content is key 

The middle section of your letter depends on which type of cover note you've chosen to write.

A good application letter will detail your work experience, skills, and knowledge. It should also highlight your achievements and give brief details about them. You can think of this as a way of providing deeper insight into the content of your CV. Your letter should explain how your skills and knowledge will benefit your potential new employer.

If you've chosen to write a motivation letter, the middle section should convince the reader why you're the best person for the job. Still, more importantly, it should explain why you want to work at that specific company or organisation. An original motivation letter that answers the why question clearly will make a good impression. You'll find an example of a motivation letter later in this article.

Letter of interest

If you're making an unsolicited job application to an employer with no specific job vacancy, the key is to convince them that you want to work with them. It's much harder to persuade a company to consider you when they aren't actively looking for someone, so you must go into more depth about why you want to work for them.

How do you structure a cover letter?

The layout of a cover letter is made up of a relatively standard set of contents. Below is an elementary and straightforward cover letter template for you to fill in with your details, which is a significant first step to getting noticed. If you need further inspiration, you can see some CV Maker examples of how it's done.

Personal details

Introduction 

Closing statement

What is a letter of interest?

A letter of interest is an unsolicited application letter expressing your interest in working for a particular company. This is an option when you would really like to work for a company, but they don't have any job openings. The fact that they aren't actively looking for new staff right now makes things a bit more challenging. However, your letter of interest should clearly state why you want to work for the company and that you would like to be considered for future opportunities. Read on to find out how to write a letter of interest and the steps you can take to ensure it's effective.

Make sure to do your research

If you're interested in a particular company, but there are no positions available, it's up to you to find out what information would be in the job listing if it did exist. One way of doing this is by studying the company's website. 

Reach out to the company

Once you've gathered relevant information, reaching out to a recruiter or hiring manager on LinkedIn or via the general contact form on the company website is a good idea. 

Find out the name of the contact person

If the company welcomes unsolicited applications, ask for the name and e-mail address of the person you should address your letter. During the call or email, explain what kind of work you would like to do and find out which job title the company uses. You can then use this title in your letter and send it directly to the right person.

Advantages of sending a letter of interest

You're applying for an unadvertised job, so there's a good chance that, right now, yours will be one of just a handful of letters, or maybe even the only letter, the recruiter reads.

Expressing your interest with an unsolicited job application shows enthusiasm and initiative. These are qualities that most companies and organisations appreciate. It also allows you to stand out positively, making you more likely to be remembered.

Should the company have a vacancy shortly, they'll already be aware of your interest. They'll contact you before advertising the vacancy if they think you're a good fit. The recruitment process costs time and money, and your letter could help make the process easier.

How to write a letter of interest

The contents of a letter of interest are roughly the same as those of a motivation or application letter. Still, the difference is that a cover letter for an unsolicited job application should clearly state who you are and what you can do for the company.

Important things to include in your letter of interest:

Refer to your telephone conversation and mention the name of the person who took your call.

Make it clear to which position you're applying.

Introduce yourself by outlining your education, work experience, and soft and hard skills.

Explain why you want the job and why you want to work for this specific company.

Using the same letter to apply to several companies will give you the illusion that you've submitted many job applications, and generic letters are very easy to spot. You may have sent many applications, but you might get many rejections. When you're applying for jobs, quality beats quantity.

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COMMENTS

  1. How to write the perfect cover letter (With examples)

    1. Begin by introducing yourself To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications

  2. Cover letter examples and templates

    Introduction Body paragraph Closing paragraph Letter ending and signature The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration. ( Get more cover letter tips and advice ).

  3. 36+ UK Cover Letter Examples for Job Applications in 2024

    1. Copy-and-paste cover letter sample Use this text copy-and-paste cover letter sample to begin writing your letter: YOUR NAME Phone: 07123-456-789 Email: [email protected] Address: Your Town, Postcode LinkedIn: linkedin.com/in/your-name Today's Date Contact Person's Name Company Name Street Address Town Postcode 07321-654-987

  4. Cover letters

    For example, 'Dr', 'Mr', 'Mrs', 'Ms', and their job title. You should also make sure you have the right company name and address, including postcode. If you do not know their name If the job...

  5. Three excellent cover letter examples

    1. Standard, conservative style This is ideal for sectors such as business, law, accountancy and retail. For more creative sectors, a letter like this might be less appealing, and could work...

  6. Cover Letter Examples 2024 for All Job Applications

    Experienced Job Application Cover letter example for engineer This engineering cover letter example uses a smart, simple layout to explain how the candidate fits the job requirements, including leadership skills, project management, and quality assurance. Cover letter example for finance

  7. 70+ Cover Letter Examples That Will Get You Hired in 2024

    Add your most current contact details in the heading. Address your cover letter to a specific reader. Start by introducing yourself in the opening paragraph. See to it your cover letter includes your skills and key achievements. Prove you fit the company culture. Close your cover letter with a powerful call to action.

  8. Sample cover letter

    Editor May, 2023 Cover letters add context to your CV and when used correctly are a great way to convince employers that you're right for the job. This sample cover letter should help you get started

  9. 20+ Cover Letter Examples: Samples for Any Job In 2024

    20+ Cover Letter Examples: Samples for Any Job In 2024 Cover Letter Examples & Samples Find a sample cover letter for your CV. Just type in your job title to get started. Want to write your cover letter fast? Use our cover letter builder. Choose from 18 professional cover letter templates that match your CV.

  10. Free Cover Letter Examples for the UK Jobs [2024 ready]

    As seen in: Examples of cover letters you can copy, tweak, and make yours Depending on the source, between 30% and 50% of recruiters will reject your job application if there's no cover letter included. In other words, a cover letter can double your job-getting chances. So, yes, writing one is a wise choice.

  11. The Best Cover Letter Templates for 2024 (UK-ready)

    Here's what to include in a cover letter to boost your chances of getting hired: Your contact details and the recruiter's details (in a business-style header). A professional greeting, ideally using the recruiter's surname, e.g. Dear Mr Smith. Dear Hiring Manager is a good alternative if you don't know who'll read your cover letter.

  12. Free Cover Letters examples by job [full guides] · Resume.io

    10+ Free cover letter examples (+expert guides) Make a great first impression and land the interview with our collection of attractive and functional CV templates that can be modified to suit any position. Create My Cover Letter 4.5 out of 5 based on 48,933 reviews on Trustpilot Find an example by your job title Care Assistant PhD Internship

  13. How to Write a Cover Letter: Guides & Examples

    What skills and experience are listed in the job description? What skills do you have that this role calls for? Do you have other skills that you believe will be of benefit to the company and position? Put those in your cover letter and then detail why you think they're relevant and important. The company and its culture.

  14. Online Cover Letter Builder: Generate Yours for Free & Apply

    Zety. The Best Cover Letter Builder Online. Free to use. Developed by hiring professionals. Say goodbye to the overwhelming feeling of writer's block and second-guessing every word. With the Zety cover letter maker, you'll write a job-winning cover letter in minutes! Create your cover letter.

  15. Cover Letter Creator: Build a Cover Letter Online

    As seen in: UK's best cover letter maker Our online cover letter builder is designed to save you time and make the daunting task of writing a cover letter much easier. With our easy-to-follow steps, built-in content examples, and tips from career experts, your cover letter will be ready in just a few minutes.

  16. Free cover letter template

    Example: As you can see from my attached CV, I have over three years' experience in the IT Industry, and I believe the knowledge and skills built up during this time make me the perfect candidate for the role. Five things you need to stop doing on your cover letter Third paragraph - What can you do for the company?

  17. Good cover letter example (UK cover letter)

    This is an example cover letter based on the "Good cover letter template" ⏩ below. It's written for the following fictional candidate and position: His name is David Marshall. He is currently a Graduate Recruitment Consultant with two years' experience. He's applying for a Recruitment Consultant position in a business called Agency ...

  18. How to write a simple cover letter (with examples)

    Updated 14 April 2023 When you're completing a job application, you may submit a cover letter that complements your CV. Instead of making your cover letter several pages long, you may choose to keep it short and simple so that it only includes essential information about your qualifications and interest in the position.

  19. Compelling cover letter examples for UK job seekers 2024!

    It's always helpful to add background information and context regarding your application to ensure everything is in order. See the examples below. I spoke briefly with [ contact name] yesterday about the position of [ job title]. Further to our conversation, please find attached my CV and cover letter. I look forward to your response.

  20. How to Structure a Cover Letter in the UK in 2024: Examples

    Following the standard UK business letter format, you should stick with a standard, formal salutation. 'Dear' + the first name of the person to whom you're writing is generally the best option. 'Dear' + the person's title and surname is another option, as is 'Dear' + the person's full name (avoid this if possible).

  21. How to structure a cover letter (With example)

    Updated 31 July 2023 When you're applying for a job, it's common for employers to request both a CV and a cover letter. In around three paragraphs, your cover letter should highlight what makes you a great fit for the job and motivate the recruitment manager to set up an interview. Related: Q&A: Should you include a cover letter?

  22. Free Cover Letter Maker

    Our free online cover letter maker gives you many aesthetic layouts you can easily customize. From subtle styles to bold, our design options cater to various preferences and themes. Effortlessly polish your doc to suit your desired branding or industry. Spark a hiring manager's interest with a powerful cover letter, and you can get that ...

  23. Free Cover Letter Generator: Build a Cover Letter Online

    The best thing? With our cover letter maker, you don't have to worry about second-guessing every word. You only drag and drop the ready-made content developed by hiring professionals. As seen in: Get your 14-day trial Don't want to commit just yet?

  24. How to write an engineer cover letter (With examples)

    Examples of engineer cover letters. Here are some examples of good engineer cover letters that follow the steps outlined above: Example 1. Dear Mr Stoat, As a recent civil engineering graduate, I was interested to see the vacancy at CDE Construction. I wish to submit my application with this cover letter and attached CV.