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Writing a federal government resume

This page provides an overview with examples of how to write a federal government resume, which have content and formatting that differ from most private sector resumes.

How to write a Federal resume

Written by , external, Amanda Costello , 18F content designer and gummi bear enthusiast, July 10, 2019.

Writing a US federal resume is hard. When I started writing mine, all I wanted was a solid example. What needs to be there, in what order, and what would it look like with real information. This is that example. ( Law and Order chimes )

Below are excerpts from my federal resume, along with details and notes about how it’s written and formatted. I want more awesome folks from all backgrounds and experiences as colleagues. I don’t want the resume formatting or particulars to be a mystery; it’s already a very challenging piece of writing.

General things to keep in mind:

  • This resume’s job is to connect the requirements of the job posting to your experience using the straightest possible line . I printed out the job posting and highlighted every key phrase of the requirements, qualifications, and what kind of work this job would do. I then made that into a checklist to make sure each one of those things could clearly be mapped to my resume.
  • Throw out your formatting. I used CAPS for headers, italics for mission statements, and bullet points. Expect that the bulk of your formatting will be stripped out. No columns, no fanciness. Just write. Hard.
  • Speaking of writing: get your words going, and then get more words. I had to submit two writing samples, and that was where I could show off my content strategy particulars. Remember the job of the resume content: clear, straight lines between the requirements and your experience.
Explicit disclaimer: This resume format is what I chose to use in applying to 18F in the US Federal Government’s General Services Administration. It is not the only acceptable format, but is what worked well for me. I currently work as a content designer at 18F, but put this together on my own time, using no government resources to do so. Using this formatting is not a guarantee of consideration. You still gotta do the work.

Want to chat more about this? I’m on Twitter: , external, @amandaesque

My comments below will all be in code demo backticks .

And now, the resume!

Everything about this top material is standardized formatting. Go ahead and put your own info in just like this.

AMANDA COSTELLO 123 Lutefisk Street You Betcha, MN 55555 Mobile: 555-555-5555

Email: Availability: April 1, 2020 Job Type: Permanent, Telework Work Schedule: Full-Time

Desired locations: United States - MN

WORK EXPERIENCE

Below is an example of one job, and how I talked about it. I recommend listing as complete of a job history as you can for at least the last 7 years, more ideally the last 10 years. Here's a formatting example!

Workplace name, Unit name if relevant - City, State, Country Your job title - MM/YYYY to MM/YYYY - Hours per week: xx

Mission statement(s) of the workplace, or summary of the company’s work on a larger scale.

DUTIES AND RESPONSIBILITIES A paragraph-long description of what the work was overall. Describe your work using a wide scope, leaving the specific details for later.

SPECIFIC TOPIC (e.g. CONTENT STRATEGY)

  • Examples are in a bulleted list, each point describing a project or part of a project, or a piece of work that fits the heading, plus matches up with the qualifications/reqs.
  • I chose to start each bullet with a past tense verb (Collaborated, Wrote, Managed, Edited), because that’s how I usually write resumes.
  • Some of these bullets reference specific things I wrote, and those were included as writing samples with my application.

TECHNICAL SKILLS:

Software you know, tools you use, best practices and methods. This can’t just be a list, but has to have context in your work overview of how and why they were used. Also, please throw Microsoft Word on there because I was once rejected from a job in 2007 because I put “Microsoft Office” and the listing said “Microsoft Word.” Word matching! Seriously!

SELECTED WORK:

  • Another bulleted list, this time of URLs related to work I did.
  • They had quick little blurbs underneath about what they were, and what I did.
  • Photos won’t come through on this resume, so no screenshots or anything.

End of formatting example!

University of Minnesota, College of Education and Human Development - Minneapolis, MN Lead Content Strategist - 07/2012 to Present - Hours per week: 40

The mission of the College of Education and Human Development is to contribute to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of the life span. The college is part of the University of Minnesota - Twin Cities, a land-grant high-level research institution, dedicated to generating and preserving knowledge through research, sharing that knowledge through teaching and learning, and apply that knowledge through outreach and public service.

DUTIES AND RESPONSIBILITIES Developed and led college-wide content strategy combining current and prospective student needs with college goals for recruitment and retention. Worked as a member of a cross-functional team including designers, developers, business analysts, marketers, and well as content strategists across 7 academic departments to promote and deliver effective processes and consistent content strategy.

CONTENT STRATEGY:

  • Collaborated with college academic departments, research centers, student support offices, and senior leadership to develop a “bottom up” content strategy, prioritizing student needs based on their relationships with academic programs. Assessed content through the lens of recruitment and retention.
  • Wrote “Stakeholder’s Guide To Launch,” a two-page reference for the launch of a new college website. By anticipating the top questions stakeholders might field, this guide gave talking points surrounding new features, along with contacts for further questions.
  • Served as strategist, editor, and project manager for regular essay series on college diversity and inclusion work, written by academic leadership. This generated authentic, meaningful content and helped stakeholders better understand the time commitment involved in content production.
  • Established user-centered college voice and tone guidelines, using “A, but not B” format. This was informed by close work with students in formal and informal usability testing, and brand sort activities with college leadership and key stakeholders.

USER EXPERIENCE (UX) WRITING:

  • Combined findings from user research, new graduate student interviews, faculty and researcher focus groups, higher ed industry trends, and analytics to consolidate more than 600 areas of academic research expertise into 111 categories. Categories were deployed across the college for consistent organization and increased findability of research work.
  • Developed strategy and standards to categorize and sort 127 academic programs and 111 areas of research expertise. This was incorporated into two web-based tools developed in-house and allowed students to explore college offerings and expertise independent of department. Wrote and edited descriptions for each area, capped at 25 words to promote ease of reading and top-level understanding.
  • Planned, edited, and delivered a “Web Writing Best Practices” guide for college content strategists. Formatted as a “one-pager” for printing and pinning up as a reference, this collected links to and recommendations from external tools and guides (Hemingway, 18F, King County Editorial Guide), internal editorial recommendations from the university and college, and voice and tone particulars. Strategists often felt intimidated and overwhelmed by the sheer amount of recommendations connected to good web content; this guide promoted four starting points to improve content: addressing the user (you/your/yours and we/our/ours), employing structured content, concise writing, and using plain language.

USABILITY TESTING AND USER RESEARCH:

  • Led and managed annual process of web usability testing, including project kick-offs, stakeholder workshops, scenario development, task analysis, lab and field-based testing, issues analysis, research and recommendation presentations to project team members, key stakeholders and college senior leadership.
  • Helped subject-matter expert teams and stakeholders understand their users through research and usability testing methods, defining problems and crafting effective solutions based on both quantitative and qualitative data.

COLLABORATION ON CROSS-FUNCTIONAL TEAMS:

  • Contributed to responsive redesign of college website by conducting a content audit, editing student-facing content for an overall 75% file reduction, and migrating updated content to custom-built CMS. Collaborated with design and development teams to create comprehensive style guides, pattern library interface copy.
  • Convened monthly “coworking days” among all college web professionals, bringing us together as a team of peers for a day of training, collaborative problem solving, idea sharing, and camaraderie. Set programming, mentored colleagues on presentations, and collected feedback to regularly adjust how our central content strategy was best supporting the specific work of the departments.

ADVOCACY AND OUTREACH:

  • Advocated for content strategy best practices to over 30 University departments by regularly meeting with peers and presenting to leadership stakeholder groups. Promoted clear, consistent, user-centered writing from all contributors, even those who don’t identify as “web people,” and facilitated collaboration across organizational silos to increase efficiency and support.
  • Consulted with faculty and staff in academic departments outside the college that frequently contributed to content strategy. Regular guest lecturer and student mentor in the Writing Studies program.
  • Contributed as one of four subject matter experts to the University of Minnesota’s Content Strategy Self-Help Guide, recommending resources and structuring process for the centrally-maintained system to help contributors at all levels improve content writing and strategic thinking for the web.
  • Frequently presented at local Twin Cities-based tech meetups, translating content strategy best practices to adjacent fields such as front- and back-end development, UX research, accessibility, interactive design, and marketing.

Provided strategic content design with skills in copywriting, style guides, plain language, comprehension/reading levels. Conducted usability evaluations using card sorting (OptimumSort), tree testing (Treejack), direct observation user research methods. Worked on a cross-functional team that used Asana, Trello, Slack, Hemingway, pattern libraries, Google Drive, MS Office Suite (Word, Excel, Power Point), and semantic HTML.

  • CEHD Academic Programs, www.cehd.umn.edu/programs Developed content and structure for directory/sorting tool
  • CEHD Research & Expertise, www.cehd.umn.edu/topics/ Created new content structure around college research, including categories and descriptions
  • UMN Content Strategy Self-Help Guide, , external, z.umn.edu/csmap Subject matter expert for update to university-wide guide

VOLUNTEER WORK

Your volunteer work doesn’t count as experience for scoring, but is still good to include. I used a format similar to the work experience job entry above, though used the bulleted list format for duties and responsibilities, and shortened everything up.

MinneWebCon Annual Conference - Minneapolis, MN - www.minnewebcon.org Conference Director - 10/2011 - 06/2015

MinneWebCon is a two-day web conference in Minneapolis that encourages inclusive grassroots knowledge-sharing. In addition to keynote speakers, breakout sessions, and half-day workshops, our annual conference is a space for speakers and attendees to collaborate, talk, learn, ask, test, and grow.

DUTIES AND RESPONSIBILITIES

  • Directed volunteer-run tech conference for 200+ annual attendees, bringing local and national speakers to the Twin Cities web community.
  • Oversaw event logistics, speaker recruitment and support, partnerships and sponsorships, promotion, and attendee experience with conference committee support and input.
  • Introduced speaker mentoring program, pairing conference speakers with an experienced mentor to review slides, practice presentations, and provide support.
  • Expanded conference to two-day event in 2012, adding half-day workshops to meet attendee demand for deeper learning.

SELECTED SPEAKING AND PRESENTATIONS

I do a lot of presentations and workshops, and they’re a big part of who I am and how I share my work with the community. This is a shortened list to show you what examples look like, including upcoming talks. Like volunteer work, this does not count towards experience scoring, and is optional.

My resume listed about 15 sessions that I thought were particularly relevant to this job. I also had sections on selected publications and selected podcast guest appearances, because those are cool too!

  • “How Silos Learn: Working in the Idea Factory,” closing keynote address - 08/2018 (scheduled) PSEWEB Conference - London, ON, Canada
  • “Better Stakeholder Wrangling,” half-day workshop - 10/2018 (scheduled) edUi Conference - Charlottesville, VA
  • “Better Stakeholder Wrangling,” half-day workshop - 05/2018 Confab: The Content Strategy Conference - Minneapolis, MN
  • “Explain Anything to Your Boss & Grandboss,” closing keynote address - 05/2018 Manage Digital Conference - Minneapolis, MN
  • “How Silos Learn,” opening keynote address - 10/2017 Digital Project Management Summit - Las Vegas, NV

University of Minnesota - Twin Cities Minneapolis, MN United States Bachelor's Degree MM/YYYY Major: English Minor: Japanese

You can add in particular awards or distinctions here too. I was not a particularly distinguished student. :)

LANGUAGE SKILLS

Language: Japanese Spoken Level: Novice Written Level: Novice Reading Level: Novice

This is totally optional. For each language you speak in addition to English, list the levels at which you speak, write, and read. More details: https://www.usajobs.gov/Help/how-to/account/profile/languages/

Name: Super Awesomeboss Employer: University of Minnesota Title: The Best Boss Email: [email protected]

While I listed references on my resume, it’s not required. The hiring folks wouldn’t cold call your references, they’d ask you for their contact information later on in the process.

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When applying to a federal job, you need to include specific information in your resume. Read our tips on what you should include in your federal resume .

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Tips for Writing a Federal Resume

woman writing a resume

Creating a federal resume that brings your qualifications to life and shows that you are a perfect fit for the job can be a challenge. Be sure to demonstrate how your skills, experience, training and education match the employer’s needs. Avoid misspelled words and bad grammar. Following are a few ways to make this easier.

Consider what positions you are interested in and review what qualifications or experience they require by reviewing different types of jobs and job opportunity announcements on USAJOBS . Gather information and begin to build out a description of your knowledge, skills and experience to add to your resume. How you present your skills and experience in your resume will help determine whether or not you are invited to interview for a job.

Attend job assistance training prior to departing the service. Contact your Transition Assistance Center as soon as possible and sign up for a Transition Assistance Program Workshop. If you are not near a Military Transition Center, you may use the services at Transition Assistance Offices operated by the other military services. Use your transition counselors. They have the tools and knowledge you need. If available, get their help in creating your first resume or filling out a draft application. Ask them to critique your work and then make the changes they suggest.

One size never fits all. As you apply for jobs, tailor your resume to the position’s requirements. Study the job opportunity announcement and emphasize the parts of your work history that match the qualification requirements listed there. It is important to portray your knowledge and skills as a match to the requirements of the position and demonstrate the ability to do the job. This is easy to do when you include your results, achievements and accomplishments. Minimize the use of technical jargon or specialized terminology (e.g., military abbreviations) in your resume.

Resumes are generally presented in one of three formats: chronological, functional or a combination of both. Which format you choose will depend, in part, on the type of work you have performed and whether or not you are going to continue in the same field.

  • Chronological resumes list work experience according to date, with the current job appearing first. Chronological resumes work well if your career has been progressive and you plan to continue in the same line of work.
  • Functional resumes are organized by the skills you have used on the job. Functional resumes work well if you are contemplating a new career, do not have a lengthy work history, or have held a number of different positions because they sell your abilities based on the skills you have acquired throughout your career. Be sure to include relevant volunteer experience.
  • Combination resumes both describe your work experience and highlight your skills. Combination resumes usually provide the most comprehensive overview of your career.

Unlike resumes used in the private sector, federal resumes require additional information. For each past job, give the standard information found in most resumes. Your federal resume should include the following:

  • Job announcement number, job title , and job grade of the job for which you are applying
  • Your full name, mailing address , day and evening phone numbers and home e-mail .
  • Country of citizenship , if different from U.S.
  • Veterans – Ensure that you attach or upload supporting documentation (e.g., DD214 or Statement of Service if still on Active Duty; SF-15, Application for 10-point preference; and Disability Rating Letter of 30% or more from the VA, if applicable).
  • Peace Corps / AmeriCorps VISTA Volunteers – If you are a Returned Peace Corps Volunteer, you will need to provide your Description of Service (DOS) to claim non-competitive eligibility for federal jobs. AmeriCorps VISTA volunteers
  • Persons with Disabilities (Schedule A) – To verify eligibility for employment under the Schedule A hiring authority, you must provide proof of disability issued by a licensed medical professions, a licensed vocational rehabilitation specialist, or any federal agency, state agency, or an agency of the District of Columbia, or U.S. territory that issues or provides disability benefits. Contact the Department’s Selective Placement Coordinators for help with hiring and accommodation requests.
  • Veterans – Keep in mind that your military training may count towards qualifications. Use your Verification of Military Experience and Training (VMET) document (DD Form 2586) to document your training and education.
  • Begin with your current position and list all other positions held in chronological order.
  • State the job title, starting and ending dates (including month and year), prior employer's name and address (or write "self-employed," if that applies), and major duties and accomplishments. Include any positions temporarily held.
  • Show the average number of hours worked per week or simply state "full-time"; salary or wage earned; supervisor's name, address and telephone number; and whether you’re most recent supervisor may be contacted.
  • Veterans - Avoid using military job titles or occupational codes. Instead, look at what you did using your Verification of Military Experience and Training (VMET) as a starting point. Employers prefer proven performers, so make sure you know what employers are looking for in comparison to your military work experience.
  • Indicate if your current supervisor can be contacted
  • Job-related training courses (title and year).
  • self-management skills refer to the way you manage yourself on the job (e.g., dependable, resourceful, etc.);
  • functional skills are the skills you use on the job or have used in previous jobs (e.g., operate equipment, supervise, analyze, etc.); and
  • technical skills relate to specific skills required to perform a described task (e.g., computer programming, accounting, sales, etc.)
  • Current job-related certificates and licenses - Make sure you understand the licensure and certification requirements for your job objective.
  • Job-related honors, awards, special accomplishments , leadership activities, memberships, or publications.

Once you have spell checked your resume, take a good look at its overall appearance. Is it appealing and easy to read? Is there enough white space? Are the margins appropriate? Have the headings, font and formatting style been used effectively? Keep in mind that your resume is an employer's first impression of you. Make sure it makes the best one possible.

  • Review the job announcements carefully for key words
  • Use verbs and adjectives (e.g., managed, implemented, created) that match key words identified in the job announcement.
  • Eliminate military lingo (use words such as personnel instead of squad or platoon).
  • Include your accomplishments; do not be shy, be truthful.
  • Focus on the mission of the agency and translate your experiences.
  • Your positive attitude and genuine enthusiasm goes a long way.

How to Write a Federal Resume in 2024 [3 Free Templates]

Background Image

Creating a federal resume is a lot trickier than a conventional one.

For starters, you need to make it way more comprehensive (3-4 pages instead of the usual 1-2).

You also have to add very specific details, such as your GS rating, clearance, and more.

Want to learn how to create/build a federal resume the easy way?

  • What’s a Federal Resume & How Does It Differ From a Conventional One
  • How to Write a Federal Resume in 6 Easy Steps
  • How to Look for Federal Jobs

So, let’s get started.

What’s a Federal Resume?

A federal resume, as the name implies, is the type of resume you need to make in order to apply for US federal positions.

It is similar to the conventional resume in the way you describe your experiences. You include all the must-have sections in your resume, and describe your skills and past experiences.

There are, however, some differences from a conventional resume that make creating a federal one a bit trickier.

Federal Resume VS Conventional Resume - Key Differences

The differences between the two types of resumes are as follows:

federal resume differences

Sounds a bit complicated, right?

Worry not - once you’ve gotten the hang of it, writing a federal resume becomes a child’s play.

And you’re about to learn just how you can do that!

How to Write a Federal Resume [6 Easy Steps]

Step #1. start with a trusted format.

There are 3 typical resumes formats you can pick from:

  • Reverse-chronological: this one’s the standard and it lists your experiences from most recent to the oldest one.
  • Functional . This one doesn’t include work experiences and focuses solely on your skills.
  • Combination , a mix of the other 2 formats.

Since you’re making a federal resume, though, you need to go with a reverse-chronological format .

It’s the most common format in the US and is recognized by every single federal recruiter.

  • How Long Should a Federal Resume Be?

While a traditional resume is 1-2 pages max , the federal resume provides you with a LOT more freedom.

As we highlighted above, a federal resume includes a lot more detail than the conventional one. So, if you aim for 1-2 pages, you’ll just come off as lazy (and most likely unable to list all the information you need to land the job).

  • Which Format Should You Use ForYour Federal Resume?

Unless the job ad specifically asks for a specific format, we recommend you stick to PDF.

A PDF resume maintains its original formatting and will look just like you intended regardless of which computer you open it with.

The same, however, can’t be said for a Word resume format. 

  • Should I Use a Federal Resume Template?

Yep - if you use a resume template, your resume is going to be a lot more noticeable and at the same time, easier to create.

You can pick one of our hand-crafted CV templates and get started with yours in minutes!

federal resume template

Step #2. Include a Detailed Contact Information Section

Once you’ve picked your federal resume format, you should create a contact information section at the top of your resume.

That's where you include the typical information you’d put on a standard resume:

  • Phone Number
  • Email Address

For a federal resume, also include the following essentials:

  • Citizenship.
  • Mailing Address.
  • Highest GS Score. You can find yours here .
  • Veterans’ Preference (0, 5, or 10). Find yours here .
  • Disability. Learn more about this here .
  • Clearance (if any)
  • Desired Location (if relevant)

202-555-0101

[email protected]

Citizenship: United States

Desired Job Type: Security Specialist

Highest Federal Pay Grade: GS-10

Desired Location: US, Massachusetts

Step #3. Create an Attention-Grabbing Resume Summary

Federal or not, a resume summary is essential.

Picture this: you’re a hiring manager and you’ve got 1,000 resumes to go through for a single position.

Are you going to 1) go through them in detail , one by one, and read them cover to cover?

Or 2) glance through them , find the ones that are relevant and give them in-depth attention.

You’d probably pick #2 (and so do hiring managers).

This is exactly where the resume summary comes in.

A resume summary is a short, 2-4 sentence paragraph that goes right on top of your resume (under contact information). As the name implies, it’s used to quickly summarize your work experience and give the hiring manager a snapshot of your application.

If you get the resume summary right, then you can rest assured that the hiring manager is going to read your resume start-to-end.

Federal Resume Summary Example

A well-written federal resume summary contains the following information:

  • Your title & objective (i.e. the job you’re applying for)
  • 2-3 of your most noteworthy achievements or key responsibilities
  • 2-3 of your top skills
  • Your areas of expertise

Here is a real-life federal resume summary example:

  • Maintenance and Management professional with 10+ years of experience seeking the role of a Production Planning Manager. Past experience includes equipment maintenance and repair, policy enforcement, transportation coordination, and more. Seeking a GS-10 to a GS-11 position.

Step #4. List Your Past Work Experiences in Detail

Your work experience section is going to make or break your federal resume.

At the end of the day, this is what hiring managers really care about, while the rest of your resume is supposed to “support” this section.

Creating a convincing work experience section for a federal resume is a 2-parter:

First, you need to make sure that you include all the relevant work experience information.

Then, you need to present your path responsibilities and achievements in the most convincing way possible.

Let us teach you how to do both: 

What to Include in a Federal Resume Work Experience Section

For each entry in your work experience section, start off with the employment information. This includes:

  • Employer name
  • City & State
  • Hours Worked Per Week
  • GS Rating (If Relevant)
  • Supervisor’s Name
  • Supervisor’s Contact Information
  • Whether It’s OK to Contact Supervisor

Supervisory Security Specialist

National Nuclear Security Administration

04/2015 - Present

Washington, DC

Pay Grade: GS12

Average Hours Per Week: 40

Supervisor: Michelle Doe (202-555-0180)

Yes, you may contact the supervisor.

Then, in plain text or in bullet points, describe all your responsibilities and achievements right underneath each work experience.

If you had several roles for the same employer, bold out each role and put the corresponding responsibilities and achievements underneath.

Here, It’s important to note that you want to be as detailed as possible, compared to when compiling a conventional resume.

For the latter, you’d list out 4-6 bullets of your top achievements and responsibilities and call it a day. With a federal resume, you need to include more information.

  • Oversaw the Office of Defense Nuclear Security (DMS). Handled HR processes including classification, recruitment, training, workforce management, and more. Responsible for developing NNSA policies and guidance, as well providing guidance to NSSA headquarters, NNSA field organizations, and NSSA contract organizations.
  • Exceeded sales KPIs by 20% for 3 months in a row
  • Responsible for outbound cold calling, doing up to 100+ calls per day.

How to Write a Convincing Work Experience Section

Now, let’s talk about part 2:

How do you effectively communicate your past achievements and responsibilities?

The key here is to be as achievement-focused as possible.

Most job seekers, when writing about their past work experiences, tend to talk about their former responsibilities.

While this is OK (and will land you a job here and there), it doesn’t help you stand out much.

The hiring manager can probably figure out what your past responsibilities were - they’re hiring for your role, after all.

What they’re really interested to learn about you is how you excel compared to the rest of the job-seekers.

So, instead of saying:

  • Managed 3 projects from start to finish over the last year.
  • Helped implement a cutting-edge project management solution organization-wide, improving employee output by 20% for the year.

job search masterclass

Step #5. Add Your Educational History

Next up in the federal resume is your educational history.

This one’s pretty straightforward - all you need to do is mention the following:

  • College name
  • Type of degree
  • # of years attended (or semesters completed)

If specifically requested, you might also need to include the same information for your high school or GED.

Here’s what your education section would look like on your federal resume:

Bachelor of Science in Foreign Service

Boston University, Boston, MA 02215, United States

08/2014 - 05/2018

  • Major: International Relations
  • Minor: International Business
  • Graduated Magna cum laude

Step #6. Top It Off With Optional Sections

If you have space left on your resume, you can add some of the following common resume sections to help you stand out:

  • Awards & Accolades

Certifications

  • Professional Associations
  • Relevant Training
  • Volunteer Experience
  • Won first place in the Google Code Jam competition.
  • Certification of Professional Achievement in Data Science (2019)
  • English - Native
  • French - Intermediate

Technical Skills

Federal Job Search Resources

There are a ton of useful internet resources to help you get a job in the federal government. Here are some of our top favorites:

  • USA Jobs is the official government portal for federal jobs and careers.
  • Learn how, exactly, the US government hires candidates .
  • Discover the most in-demand government jobs here .
  • If you’re a non-citizen, learn everything there’s to know about government jobs .
  • If you’re looking for a job in a specific government agency, you can browse through the options here .
  • If you’re a student looking for a government job, go here for entry-level positions .
  • If you’ve served in the military, check out FedsHireVets.gov - it contains all the information you need about getting a federal job as a veteran.

And finally, in addition to USA Jobs, you can find federal work on the following websites:

  • Careers in Government
  • GovtJobs.com
  • CareerOneStop
  • GovernmentJobs.com

Other Federal Resume & Job Search Tips

At this point, your federal resume should be ready.

But before you go and start your job search, here are some of our top tips to help you succeed in landing your next job!

#1. Tailor Your Federal Resume to the Job

If you’re applying to several different types of jobs, make sure to tailor your resume to each of them.

A very common mistake job seekers make is that they create a single resume for dozens of positions.

This is effective at times, but it very rarely works for the type of job you’d LOVE to have.

So how do you tailor the resume? it’s pretty straightforward. Look up a job you’d like to apply for, and read the responsibilities and skills required in great detail.

federal job example

Then, cross-reference it with your resume.

In many cases, you’ll see that you DO have a lot of the required experiences , you just didn’t mention them because you didn’t have space, or because you thought other types of experiences were more important.

Now all you have to do is add the relevant information to your resume, and you’re good to go!

#2. Mind the Additional Documents

Federal positions will commonly ask you for additional documents other than your resume.

If you miss one, chances are, you’re going to get disqualified (even if you have the most eye-catching federal resume in the world).

So, carefully read about the job you’re applying for and ensure that you have all the right documents.

Some documents required for federal jobs include:

  • Cover letter
  • Academic transcripts

#3. Are You Still Struggling? Hire a Federal Resume Expert!

If you’re still struggling with building an effective federal resume, you can always hire an expert to give you a helping hand.

Check out some of the best career coaches in 2024 here.

Federal Resume FAQ

Do you still have some lingering questions on how to build an effective federal resume? We’ll answer them here!

1. What should I include in my federal resume?

In your federal resume, include the following sections:

  • Contact information
  • Resume summary
  • Work experience
  • Optional sections like skills, languages, etc.

2. What format should my federal resume follow?

Definitely reverse-chronological.

The other 2 resume formats (functional and combination) are nowhere near as popular and are more likely to ruin your chances to land the job if the hiring manager isn’t familiar with them.

3. Should I include my picture on my federal resume?

No , you should not include a picture in your federal resume .

You should also avoid adding any sensitive personal information (age, date of birth, marital status, religious affiliation, social security number, etc.), as well as links to any websites.

4. How long should my federal resume be?

Your federal resume should be around 4 to 6 pages long, as opposed to the conventional resume which is 1-2 pages.

The reason for this is that federal resumes require a lot more background information about you than the traditional ones.

Key Takeaways

Phew, that was a lot to take in!

Now, let’s recap all the key points we’ve covered about creating a federal resume:

  • A federal resume should be 4 to 6 pages long.
  • It should be very detailed and include all sorts of essential information, such as GS codes, citizenship, hours worked per week, and more.
  • In a federal resume, include the following sections: contact information, resume summary, work experience, education.
  • If you have additional space left, you can also add things like volunteering experience, certifications, skills, etc.

Related Resume Examples

  • Military Resume
  • Paralegal Resume
  • Career Change Resume

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Federal Resume Tips

Federal and private sector resumes.

Federal resumes differ from resumes used in the private sector with regard to both content and purpose.

  • multiple pages long
  • detailed description of work experience and qualifications
  • used to determine if you meet requirements/qualifications for a job announcement. Be sure to list all your experiences (including non-paid).
  • generally limited to two pages 
  • brief summary of work history
  • used as a marketing tool to get an interview

In the Federal Government, your resume is your application. There may be an additional component called an assessment questionnaire . The assessment questionnaire asks you to rank yourself on your qualities necessary to do the job being advertised. It must support the experiences listed in your resume.

Curriculum Vitaes

An academic curriculum vitae does not provide enough information to determine if you meet eligibility requirements. If you use one, please be sure to add the information listed below.

Resume Content

Resumes must thoroughly describe how your skills and experiences align to the criteria in the job announcement. It must also support your responses to the assessment questionnaire. To do this, be sure to include detailed examples in your resume.   

Why? We operate under various federal employment laws, rules, and regulations. We are prohibited from drawing conclusions or making assumptions regarding your experience or qualifications.

Resume Checklist

We encourage you to use the  USAJobs online Resume Builder . If you use your own resume, you must include the following information:

  • Contact information . This includes your name, address, day and evening telephone numbers, and email address
  • Citizenship (if other than the U.S.)
  • Relevant work experience . This includes paid and unpaid experiences. For instance, volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social)

For each employment listed, include the following information:

  • Dates of employment . Include beginning and end dates in the following format: month/day/year
  • Hours per week . We assume fulltime unless otherwise stated. Employment will be prorated in crediting experience.
  • Include any supervisory/managerial responsibilities and number of staff supervised (if applicable). This information helps determine if you meet minimum eligibility requirements for the position.
  • Review the qualifications section in the job announcement closely and directly address the education, skills, and experience required in your resume.
  • Series and grade or equivalent (if a Federal position)

Education R equirement

If the position has an education requirement or you are qualifying on the basis of education, include the following:

  • Education history .  Specify the type of degree and major of study. 
  • Relevant courses . This information is needed if the position requires credit hours.

Do NOT Include

On your resume and cover letter, you should not include any of the following:

  • A photograph or video of yourself
  • Any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.)  
  • Links to web pages
  • Spell out all acronyms .
  • Projects worked on
  • Specific duties and tasks
  • Tools, software, or systems
  • Results and outcomes (i.e. saved money, time, consolidated resources, etc.)
  • Example: an individual in the budget field has "worked with disseminating budgets for small projects." To make the description more relevant, the applicant describes the experience with numbers, "disseminated budgets for small projects amounting to $450,000."
  • Example: When a recruiter reads the keyword "analyst," he or she might assume you have experience in collecting data and evaluating effectiveness.
  • If a job announcement uses a keyword such as "develops," use it in your resume. It is representative of independence in work assignments and the range of responsibility for the available position.
  • Be honest . Be honest in describing your accomplishments, but not modest.
  • Use reverse chronological order to list experience . Start with your most recent experience first and work your way back. An exception: when it is more appropriate to list your most relevant work experience first (e.g. if you are changing careers).
  • Tailor your resume to include information relevant to the specific position you are applying to. Education and work experience that is indirectly related can be excluded if the resume begins to grow too long.
  • Be concise and keep paragraphs short. To make your resume easier to read, add a brief, relevant heading to paragraphs to maximize readability.
  • Use bullets to describe your experiences and accomplishments.
  • Ensure correct grammar and no spelling errors . Your resume is your first impression – make it a good one!
  • Resume Builder
  • Resume Writing
  • USAJOBS Guidance  

Contact us to ask a question, provide feedback, or report a problem.

Careers in Government

How To Create a Resume for a State and Local Government Job

government job resume format

Do you want to create a convincing resume that will give you an advantage in your application for an opening at the state or local government? You are in luck! All you need to know lies in this ultimate guide. Keep reading!

If you are interested in applying for a vacant position at the state or local government and you want to get off on the right foot, you need to prepare your resume. However,  just any resume won’t cut it. You need to submit a top-notch and professional resume — one that contains the much-needed information and meets the basic requirements.

You see, this is your chance to show your unique attributes as a professional and what makes you the ideal fit for the position. So, your resume has to be top-drawer and highly persuasive.

That said, if you are probably wondering what you need for an effective resume or CV writing, don’t worry. We have got you covered.

In this article, we will show you the guidelines for writing a resume and how to go about it — even if you are just doing a resume for the first time.

Let’s get started!

Where Do You Start?

As they say, “everything that has a beginning has an ending.” You stand a good chance of having a beautiful ending if you do the right thing at the beginning. This leads to the question: “ Where Do You Start? ”

Before creating your resume, ensure you take time out to read the job description. This will help you determine how well you fit into the vacant government role. Every state or local government has specific requirements and goals they expect their potential employees to meet. Therefore, you need to know what they are looking for.

Once you confirm that you are an excellent fit, that means one thing — it is time to create your resume. Now that you already know what is required, you can tailor your resume to show how best suited you are to the available position.

But before you attempt to make your resume, you need to know that there is a specific format and style attached to this kind of resume.

Is this your first time creating a resume? Or have you previously written resumes that didn’t get you the government job you wanted? Whatever the case may be, you can rest assured that you will find a solution in this article.

We will show you all the details you need to include when putting a resume together in a bit. Read on!

What is a government resume.

Remember, we stressed earlier that government resumes require a slightly different approach. This is where we tell you why. No better way to start than explaining what a government resume is.

Let’s get right into it!

A government resume is simply one of the important documents you must submit when applying for a particular government job. Although writing a government resume is similar to the regular resume in many ways, you shouldn’t use them interchangeably. In other words, do not use a regular resume when applying for a government position.

If you have been submitting a regular resume instead of a government resume, you have missed a trick. It’s possibly the reason you have not gotten your dream government job.

So, what differentiates a government resume from a regular resume?

We have the details explained below.

Differences Between A Government and Regular Resume

  • The Details
  • Keywords Placement
  • Resume Formatting
  • Resume Length

The Details: This is one of the main reasons why using a regular resume instead of a government resume isn’t a good idea. The details required in both resumes differ in some ways. In a regular resume, you can explain your assignments in a specific position. For instance, if you are an accountant, you can emphasize the duties you carry out on a daily basis.

However, with government resumes, the tables turn differently. In this case, facts are more effective. This means that using numbers works best.

For example, if you were given a task to lead a project, mention how many people worked under you. Also, you can state the number of commendations and awards you have gotten for your performance and consistency. This is how it works with government resumes.

Keywords Placement: Your utilization of keywords when writing your resume should not be overlooked. This is because government and regular resumes require different keyword placement. If you are writing a government resume, ensure you use many keywords and place most of those keywords in your introductory paragraphs.

Conversely, when putting together your regular resume, do not spread the keywords. Instead, place them in strategic positions, such as the front of a key paragraph or section. Additionally, make sure all the keywords you use are capitalized, so that they are easy to notice.

Resume Formatting: The formatting involved in both resumes couldn’t be more different. When writing a regular resume, you need to convey your information as fast as you possibly can. This is why it is highly recommended that you use short bullet points, as they make your resume appealing and easy to read.

On the other hand, you need to provide more information when writing a government resume. In this scenario, the best approach is the utilization of paragraphs containing at least 4 sentences. Paragraphs allow you to express and show why you are the ideal fit for a position.

Resume Length: A regular resume is usually short, as it involves summarizing the attributes that make you ideal for a vacant role. Contrarily, government resumes are lengthy, time-consuming, and stressful. Nonetheless, they give you a better chance of explaining why you should be considered for the government job.

Use A Resume Builder

Are you making your first resume and don’t know how to go about it? Or are you tired of writing resumes that don’t yield the result you desire? How would you feel if we told you that you could get a high-quality resume without having to go through the stress of writing one from scratch?

Here’s the thing, if you don’t know how to write an appealing resume, you can use a resume builder.

But, what’s a Resume Builder?

A resume builder is an online tool that provides you with ready-made and easy-to-use job resumes layout and templates. One of the best online resume builders out there is Resumist , as it allows you to create professional, effective, and eye-catching resumes that will give you a better chance of getting your dream job. The best part is, it is fast and you get to access it for free.

So, if you need help with your resume, here is how Resumist works:

  • Choose a simple layout that is perfect for the state or local government position you are applying for
  • Fill it up with pre-written phrases tailored to your state or local government job choice
  • Select a template endorsed by highly regarded recruiters

….And you are good to go.

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What To Include In A Government Resume

Possessing knowledge on what should be in a government resume will help you to write your resume the right way. Without further ado, here are the tips for writing a resume when applying for a government job:

  • Contact Information
  • Work Experience
  • Volunteer Work
  • Accomplishments

Contact Information: For easy identification, you should include contact information, such as your email address, telephone number, postal address, and full name.

Education: Here, you are expected to provide information about the schools you have attended, the certifications, degrees you have earned, and other details like:

  • The years you attended a particular school
  • The sum of credit hours you earned
  • The dates you completed your schooling
  • The awards or recognition you got in different schools
  • Your educational organization membership status
  • Important papers, presentations, projects, and course works that you completed

Work Experience: When writing a government resume, you should give a well-detailed account of your experience working for different companies over the years. And based on experts’ comments, you should start the body of your government resume with your experience as a professional.

Here is what you need to give a well-detailed account of your work experience:

  • Your job title
  • The name of your present or previous employers and their location
  • When you started working at a company and when you ended
  • The average number of hours you worked weekly
  • A comprehensive explanation of your day-to-day responsibilities
  • Your supervisor’s name and contact information

Volunteer Work: If you have done any volunteer work previously that relates to the government job you are applying for, feel free to include it. It might be what tilts the odds in your favor.

Accomplishments : What did you accomplish in your previous or present job? How did you help your company achieve its set goals? These are the types of information you should include. It gives you an advantage.

For instance, you can mention how you helped the company to manage, save, or earn money. Or how you helped the company close a big deal. Remember to use numbers when inserting details about your accomplishments. Numbers work wonders when it comes to government resumes.

Here is an example of how to use numbers to show your accomplishment:

  • Exceeded the company’s financial goal expectation for the month by 10%
  • Helped the company acquire 20% in profits

With the aid of the resume best practices we have shared so far, you can now confidently make your first resume or correct the errors in your previous ones. So, go for gold!

Happy Government Resume Creation!

How Do You Write A State Government Resume?

All you need to write an informative and eye-catching government resume has been listed and explained in this article. Refer to it when you have to.

What Should I Put On My Resume For A Government Job?

You will do well to take a look at the sub-heading in this article tagged, “ What Should I Include In A Government Resume ” for more information.

Do State Jobs Look Good On A Resume?

Yes, they do. If you have done any previous state jobs that are relevant to the job you are applying for, do not hesitate to include them in your resume.

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Navigating USAJOBS & Introduction to Federal Resume Writing (02/20/2024)

Thumbnail-Navigating USAJOBS

Location : Virtual Event

Army Civilian Careers invites you to participate in a virtual informational session on federal resume writing, navigating USAJOBS website, including paid internships and fellowships in the federal government. We are a values-based community of nearly 300,000 federal civilian employees, much like those in other U.S. Federal Agencies, e.g., State, NASA, Commerce, Justice, and Education. These are strictly civilian positions.

Applying for employment on USAJOBS can be a challenging process, but we are here to help! In this session we will walk through the application process to include the questionnaire, discuss resume formats, preferences, required documents to include, and how to align your experience with the job qualifications. This class is designed specifically to help you develop your federal resume and address key areas in the job announcement to make you an eligible applicant. In this session we will cover:

• The Army Student Intern Program

• The Army Fellows Program

• How to create a USAJOBs account

• Applying for federal jobs

• How to navigate USAJOBS

• Application announcement information – what the words really mean!

• Beginning steps to writing a federal resume

Note: You may have to download the MS Teams app to participate. If you are on a mobile device, you may not be able to view the slides. Recommended to access session on a laptop or desktop.

Note: We are helping to promote this external event as it may be of value to the University community. However, this external event is not affiliated with the Career Center or the University of Maryland.

The University of Maryland actively subscribes to a policy of equal employment opportunities. Organizations requesting services from the University of Maryland shall be equal opportunity employers in accordance with all applicable state and federal laws. The University Career Center's policy of non-discrimination applies to all current and prospective employers participating or seeking to participate in University Career Center employment services or educational activities.

Register Here!

Event Type : Employer Events

Event Location : Virtual

Industry : Consulting, Finance, Operations and Entrepreneurship, Education, Human Services & NonProfit, Government, Policy, Law & International Affairs

IMAGES

  1. Government Resume Sample

    government job resume format

  2. Federal Resume Template Government Resume Template USAJOBS Resume

    government job resume format

  3. Federal Resume Example

    government job resume format

  4. Resume Format For Usa Jobs

    government job resume format

  5. Usa Job Resume Samples

    government job resume format

  6. Federal Job Resume Template 3 Great Federal Job Resume Template Ideas

    government job resume format

VIDEO

  1. JobsNOW: Don’t underestimate the power of a good resume

  2. Why is resume important in job search?

  3. Master Your Career: How to Write a Resume That Lands Interviews

  4. Getting a job anywhere in the world is easier with a solid resume &summary of the resume!

  5. Your resume is not getting u a JOB!!!

  6. 😩 Resume looking a little empty? Try this! #careeradvice #resume #jobsearch

COMMENTS

  1. What should I include in my federal resume?

    USAJOBS Help Center | What should I include in my federal resume? Help FAQs Application Documents What to include What should I include in my federal resume? Whether you're a current federal employee or new to the federal government, your resume is the primary way for you to communicate your education, skills and experience. Before you get started

  2. Writing a federal government resume

    Writing a federal government resume This page provides an overview with examples of how to write a federal government resume, which have content and formatting that differ from most private sector resumes. How to write a Federal resume Written by , external, Amanda Costello, 18F content designer and gummi bear enthusiast, July 10, 2019.

  3. PDF writing An EFFECTIVE FEDERAL RESUME

    Employer Name and Full Address or City and State Job Title, Grade (if Federal), Rank (if Military) Salary* Employment Dates (month/year - month/year) - critical in determining amount of experience Number of Hours Worked Per Week - critical in determining amount of experience Supervisor's Name and Phone Number May we contact your current supervi...

  4. How To Build a Federal Resume (With Template)

    How do you write a federal resume? You may find the process of writing a federal resume challenging, but following a proper guide such as this can help. Here are a few things to consider before getting started. 1. Gather the required information Additional information is required when writing a federal resume.

  5. How To Write a Federal Resume (Plus Tips and Example)

    Erika Meade Updated July 28, 2023 If you're interested in applying for a job with the federal government, you may submit a specialized resume. Federal resumes are often more extensive than traditional resumes to ensure recruiters have the necessary information during the vetting process.

  6. How To Write a Government Resume (With Example and Template)

    Ryan Erickson Updated July 28, 2023 When you're applying for a federal job, you may expand and elaborate on details that make you a qualified candidate. Federal agencies may require you to include other specialized information on your resume to help hiring personnel verify your details.

  7. Federal Resume: Example, Template & How to Write

    1. Resume Heading FIRST AND LAST NAME Address: your street, city, state, zip code | Email: [email protected] | Phone: xxx xxx xxxx Desired job: Title, grade (GS #), announcement number Citizenship:

  8. USAJOBS Help Center

    How to Account Documents Resume How to create a resume You can create a resume in two ways: Build a resume using our Resume Builder. Upload a resume that you already have. When applying to a federal job, you need to include specific information in your resume. Read our tips on what you should include in your federal resume. Contact us

  9. Tips for Writing a Federal Resume

    Tips for Writing a Federal Resume Tips for Writing a Federal Resume Veterans' and Military Spouses Employment Opportunities Creating a federal resume that brings your qualifications to life and shows that you are a perfect fit for the job can be a challenge.

  10. How to Write a Federal Resume in 2024 [3 Free Templates]

    Step #1. Start With a Trusted Format There are 3 typical resumes formats you can pick from: Reverse-chronological: this one's the standard and it lists your experiences from most recent to the oldest one.

  11. Federal Resume: Templates, Example, & What to Include

    You don't need to use the federal resume builder to get the format right. Want to save time and have your resume ready in 5 minutes? Try our resume builder. It's fast and easy to use. Plus, you'll get ready-made content to add with one click. See 20+ resume templates and create your resume here. Create your resume now

  12. PDF Federal Resume Guide

    Finding a Federal Career on USAJobs Information Needed to Write Your Resume Resume Sections Resume Styles Resume Formatting Education or Experience? How Far Back Should I Go? Showcasing Your Ability to be Successful Resume Length Other Things You Should Know What Other Documents Will I Have to Submit?

  13. Federal Resume Tips

    Education and work experience that is indirectly related can be excluded if the resume begins to grow too long. Be concise and keep paragraphs short. To make your resume easier to read, add a brief, relevant heading to paragraphs to maximize readability. Use bullets to describe your experiences and accomplishments.

  14. PDF Federal Resume Format

    Federal Resume Format Federal resumes should include the following sections: JOB INFORMATION Announcement number, title, series and grade of job for which you are applying. PERSONAL INFORMATION Full name, mailing address with ZIP code, phone number with area code, Social Security number, country of citizenship, veteran's preference. SUMMARY

  15. Federal Resume Template

    Free Federal Resume Templates (+ Writing Tips) If you need help writing a resume for a federal job, we have resources to aid you in this step-by-step guide. From examples and resume templates to writing tips and even our resume-writing tool, you will be ready to create your resume. And if you want a fast, easy and impactful federal resume, go ...

  16. Professional Government Resume Examples

    Some of our customers have been hired by: Table of Contents Government Resume Examples Government Resume Templates by Job Title Create Your Government Resume in 5 Easy Steps Get Expert Writing Recommendations for Your Government Resume 8 Dos and Don'ts for Writing a Government Resume Beat the ATS with These Government Resume Skills

  17. Government Resume Examples & Writing Tips (2024) · Resume.io

    The best format for a government worker resume Advice on each section of your resume (profile, work history, education, skills) Professional resume layout and design hints. Elevator Pitch Newsletter Once every 2 weeks, our experts gather the best career & resume tips you can read in 15 minutes or less. Straight to your inbox!

  18. Government Resume Examples & Templates for 2024

    As seen in 1 As a government professional, you're well-acquainted with the dedication and precision required to serve the public. Whether you're in policy-making, administration or public relations, you play a pivotal role in ensuring the efficient functioning of our institutions.

  19. PDF FEDERAL RESUME TEMPLATE

    NOTE 1: Federal resumes do not have a specified page length. The two-page limit for private sector resumes will actually hinder you when applying for federal jobs. Sing your WHOLE song! Your competitors do! NOTE 2: Use 12-point font for your resume - it is the standard; minimum is 11-points. This resume template is in 12-point font.

  20. PDF Federal Resume Sample #1

    Provide a detailed summary of EVERY civilian job or military duty starting with the most recent. SPECIFY if you were military or civilian. ... "federal format" resume for government positions. The federal resumes tends to be a short 1-2 page summary of your career, while the federal resume is fundamentally different. The federal

  21. How To Create a Resume for a State and Local Government Job

    So, if you need help with your resume, here is how Resumist works: Choose a simple layout that is perfect for the state or local government position you are applying for. Fill it up with pre-written phrases tailored to your state or local government job choice. Select a template endorsed by highly regarded recruiters.

  22. PDF First and Last Name

    Federal Resume Template First and Last Name Address Town, State and Zip code Email address Phone Number Citizenship: (Yes or No, Work Visa) Special Hiring Authority: (Veteran preference or Person with Disability - Schedule A) Federal Experience: (Yes or No and Indicate Military, Federal or State Gov)

  23. Navigating USAJOBS & Introduction to Federal Resume Writing (02/20/2024

    Army Civilian Careers invites you to participate in a virtual informational session on federal resume writing, navigating USAJOBS website, including paid internships and fellowships in the federal government. We are a values-based community of nearly 300,000 federal civilian empl